Tracy Area Public Schools s2

Tracy Area Public Schools District #2904

David A. Marlette Chad Anderson Tracey Olson Pat Sommervold Superintendent Secondary Principal Elementary Principal Finance Officer (507) 629-5513 (507) 629-5500 (507) 629-5518 (507) 629-5508 (507) 629-5507 Fax (507) 629-5507 Fax (507) 629-5525 Fax (507) 629-5507 Fax

TRACY SCHOOL DISTRICT #2904 BOARD OF DIRECTOR’S REGULAR MEETING MINUTES Monday, March 14, 2011, at 7:00 p.m., HS Media Center

Board Chairman, Director Fultz called the meeting to order at 7:00 p.m.

A roll call was then taken with the following results:

Board Directors Present: Jody Bauer, Rod Benson (7:50), Roland Dobberstein, Eric Fultz, Tom Hook, Jody Kruger, Al Landa, Leo Lindquist, Annette Miller, and Nikki Swanson. Board Director absent was Peggy Zwach.

Administrators Present: Secondary Principal Chad Anderson, Elementary Principal Tracey Olson, Assistant (K-12) Principal Kathy Vondracek, Activities Director/Community Education Director Bill Tauer (8:15), and Superintendent David A. Marlette were present for the meeting.

Community Input Time was extended to any community members that wanted to address the board.

Item II: Approval of Board Agenda was the next item for the board. Director Dobberstein made the motion, second by Director Landa, to approve the agenda as presented with no changes. Motion carried on a (9-0) vote by all directors.

Item III: General Business: The next item on the agenda called for the approval of our Consent Agenda which consisted of the minutes of the February 21, 2011 Regular Board Meeting, the Treasure’s Reports, Revenues and Disbursements Reports, Vendor Payments, and the Trust and Agency Reports. Motion to approve the Consent Agenda was made by Director Lindquist and second by Director Swanson. Motion carried on a (9-0) vote by all directors.

Item IV: Oral Reports:

Mr. Chad Anderson, Secondary Principal: Mr. Anderson reported on the new mobile lab, 8th grade integration to Marshall, registration for College Now courses, position openings, FLY meeting, and PLC’s.

Mrs. Tracey Olson , Elementary Principal : Mrs. Olson reported on PLC’s training, kindergarten roundup, MN Mat Corp teacher application, and summer camp.

Mrs. Kathy Vondracek, Assistant (K-12) Principal: Mrs. Vondracek reported on SPED update, PLC’s, and SPED monitoring update.

Mr. Bill Tauer, Activities/Community Education Director: Mr. Tauer reported on the City of Balaton giving $1,000, Chet Johnson Foundation giving $2,000, and $300 from the cans collection for the Balaton Summer Recreation Program.

Mr. David Marlette, Superintendent: Mr. Marlette reported on FLY Meeting in Redwood, update on State Budget Process, FY2012 Calendar, and the Elementary Social Worker position.

“Education as a Lifestyle” EOE School Board Members: Director Lindquist congratulated Superintendent Marlette on receiving the 2011 AASA Administrator of Excellence Award.

Item V: Old Business: None at this time.

Item VI: New Business:

Director Swanson made the motion, second by Director Miller, to approve the resignation of Mrs. Sandra Stobb, with special thanks for 34 years of service, as a Tracy Area Public Schools No. 2904 Elementary 2nd Grade Teacher, with an effective date of July 3, 2011. The motion passed on an (10-0) vote by all directors.

Director Dobberstein made the motion, second by Director Bauer, to approve the resignation of Mrs. Janel Rau, with special thanks for 40 years of service, as a Tracy Area Public Schools No. 2904 Elementary 3rd Grade Teacher, with an effective date of May 23, 2011. The motion passed on an (10-0) vote by all directors.

Director Hook made the motion, second by Director Kruger, to approve the resignation of Mrs. Nan Ladehoff, with special thanks for 35 years of service, as a Tracy Area Public Schools No. 2904 Secondary Teacher, with an effective date of May 23, 2011. The motion passed on an (10-0) vote by all directors.

Director Landa made the motion, second by Director Hook, to approve the resignation of Mr. Robert L. Ladehoff, with special thanks for 35 years of service, as a Tracy Area Public Schools No. 2904 Secondary Teacher, with an effective date of May 23, 2011. The motion passed on an (10-0) vote by all directors.

The Board of Directors took a first reading of the 2011-2012 Tracy Area Public School Master FLY Calendar.

Director Dobberstein made the motion, second by Director Landa, to approve the Tracy Area Public Schools No. 2904 FY2012 Integration Revenue Budget of $83,486.00.

Director Miller made the motion, second by Director Bauer, to approve the resignation of Mrs. Amy Blaskey, with special thanks, as a Tracy Area Public Schools No. 2904 Para-Professional, effective May 23, 2011. The motion passed on an (10-0) vote by all directors.

Director Benson made the motion, second by Director Dobberstein, to approve the 2011-2012 SW/WC Service Cooperative Service Contracts for the Tracy Area Public Schools No. 2904 as listed below. The motion passed on a (10-0) vote by all directors. Service Coop Membership Dues $ 1,248.00 Cooperative Purchasing $ 150.00 Health & Safety Management $ 1,034.10 Regional Management Info $14,409.00 Technology Coordinator Services $56,640.00 E-Rate Coordination Services $ 1,000.00 Internet 2 Service Agreement $ 865.00 SPED Services $72,184.59 Reimbursed by Federal Funds -$72,184.59

Director Landa made the motion, second by Director Miller, to approve the attached March, 2011 Certified Staff Seniority List. The motion passed on a (10-0) vote by all directors.

Board Director Dobberstein made the motion to approve the following resolution and moved its adoption:

THEREFOR: SCHOOL BOARD RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE REDUCTIONS IN PROGRAMS AND POSITIONS

WHEREAS, the financial condition of the State of Minnesota dictates a loss of funding to Tracy Area Public Schools No. 2904 and that the school board must reduce expenditures for the 2011-2012 School Year; and

WHEREAS, there has been a reduction in student enrollment; and,

“Education as a Lifestyle” EOE WHEREAS, this reduction in expenditures and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs; and

WHEREAS, a determination must be made as to which teachers' contracts must not be renewed and in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 2904, that the School Board hereby directs the Superintendent of Schools and administration to discontinue the below listed programs, positions and reduction of expenditures:

Reductions to Budget:

Mrs. Muriel Coulter retirement, -$69,754.75 Non-Certified Pay Freeze -$50,000.00 Mrs. Janel Rau retirement, -$61,005.24 Administration Pay Freeze -$17,000.00 Mrs. Nan Ladehoff retirement, -$66,038.65 Field Trips @ Integration $$ -$20,000.00 Mr. Bob Ladehoff retirement, -$62,938.53 District Wide Supply Cuts -$20,000.00 Mr. Jim Culhane retirement, -$70,576.22 Capital Outlay Transfer -$40,000.00 Mrs. Sandy Stobb retirement, -$68,448.03 Overload Reduction -$ 8,000.00 Non-Renewal Wanda Apperson, -$38,100.00 Library/Media Reduction -$ 5,400.00 Non-Renewal Alex Kells, -$24,893.70 Custodian Equipment Cut -$11,000.00 Eliminate Larsen Para Position, -$ 7,307.30 Transportation Reduction -$10,000.00 Eliminate Blaskey Para Position, -$17,216.66 Building/Grounds Reduction -$ 1,650.00 Eliminate Phelps Para Position, -$17,538.37 Technology Reduction -$25,000.00 HS/Elem. Capital Outlay Cuts -$15,000.00 Community Ed. Reductions -$33,132.55 Sub -Total of above Reductions: -$760,000.00 Additions to Budget: (We must hire back some positions.)

New Hire of Social Science Teacher: $45,000.00 New Hire of Social Science Teacher: $45,000.00 New Hire of Business/Computer Teacher: $45,000.00 Sub – Total of Additions to Budget: +$210,000.00 New Hire of Elementary Teacher: $45,000.00 Retirement Incentives for six (6) Staff: $30,000.00 FINAL NET TOTAL OF REDUCTIONS TO BUDGET: -$550,000.00

The motion for the adoption of the foregoing resolution was duly seconded by Board Director Landa and upon vote being taken thereon; the following voted in favor thereof:

Jody Bauer, Rod Benson, Roland Dobberstein, Eric Fultz, Tom Hook, Jody Kruger, Al Landa, Leo Lindquist, Annette Miller, and Nikki Swanson. and the following voted against the same: None whereupon said resolution is declared duly passed and adopted.

THEREFOR: Nonrenewal Resolutions:

Board Member Dobberstein introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO THE NONRENEWAL OF THE TEACHING CONTRACT OF Aalex Kells, A PROBATIONARY TEACHER.

WHEREAS, Aalex Kells is a probationary teacher in Independent School District No.2904. “Education as a Lifestyle” EOE BE IT RESOLVED, by the School Board of Independent School District No.2904, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of Aalex Kells, a probationary teacher in Independent School District No.2904, is hereby terminated at the close of the current 2010 – 2011 school year.

BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non- renewal of her contract as provided by law, and that said notice shall be in substantially the following form:

NOTICE OF TERMINATION AND NOTICE OF NON-RENEWAL Aalex Kells 2937 111 Street Westbrook, MN 56183-0129

Dear Ms. Aalex Kells:

You are hereby notified that at a regular meeting of the School Board of Independent School District No. 2904 held on March 21, 2011, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2011-2012 school year. Said action of the board is taken pursuant to M.S. 122A.40, Subd. 5.

You may officially request that the school board give its reasons for the non-renewal of your teaching contract, but for your information, your position is being eliminated due to the district’s need to reduce expenses.

Yours very truly,

SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 2904

______Annette Miller______Clerk of the School Board

The motion for the adoption of the foregoing resolution was duly seconded by Director Miller and upon a roll call vote being taken thereon, the following voted in favor thereof:

Jody Bauer, Rod Benson, Roland Dobberstein, Eric Fultz, Tom Hook, Jody Kruger, Al Landa, Leo Lindquist, Annette Miller, and Nikki Swanson. and the following voted against the same: NONE whereupon said resolution was declared duly passed and adopted.

Board Member Benson introduced the following resolution and moved its adoption: “Education as a Lifestyle” EOE RESOLUTION RELATING TO THE NONRENEWAL OF THE TEACHING CONTRACT OF Wanda Apperson, A PROBATIONARY TEACHER.

WHEREAS, Wanda Apperson is a probationary teacher in Independent School District No.2904.

BE IT RESOLVED, by the School Board of Independent School District No.2904, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of Wanda Apperson, a probationary teacher in Independent School District No.2904, is hereby terminated at the close of the current 2010 – 2011 school year.

BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of her contract as provided by law, and that said notice shall be in substantially the following form: NOTICE OF TERMINATION AND NOTICE OF NON-RENEWAL Wanda Apperson 525 Rowland Street Tracy, MN 56175

Dear Mrs. Wanda Apperson:

You may officially request that the school board give its reasons for the non-renewal of your teaching contract, but for your information, your position is being eliminated due to the district’s need to reduce expenses. Yours very truly,

______Annette Miller ______Clerk of the School Board

The motion for the adoption of the foregoing resolution was duly seconded by Director Landa and upon a roll call vote being taken thereon, the following voted in favor thereof: Jody Bauer, Rod Benson, Roland Dobberstein, Eric Fultz, Tom Hook, Jody Kruger, Al Landa, Leo Lindquist, Annette Miller, and Nikki Swanson. and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. “Education as a Lifestyle” EOE Board Member Dobberstein introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO THE NONRENEWAL OF THE NON-CERTIFIED CONTRACT OF Nicole Phelps, A PARA-PROFESSIONAL EMPLOYEE.

WHEREAS, Nicole Phelps is a non-certified employee in Independent School District No.2904.

BE IT RESOLVED, by the School Board of Independent School District No.2904, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the contract of Nicole Phelps, a non-certified employee in Independent School District No.2904, is hereby terminated at the close of the current 2010 – 2011 school year.

BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of her contract as provided by law, and that said notice shall be in substantially the following form: NOTICE OF TERMINATION AND NOTICE OF NON-RENEWAL Nicole Phelps 472 Park Street Tracy, MN 56175

Dear Nicole Phelps:

You may officially request that the school board give its reasons for the non-renewal of your teaching contract, but for your information, your position is being eliminated due to the district’s need to reduce expenses. Yours very truly,

______Annette Miller ______Clerk of the School Board

The motion for the adoption of the foregoing resolution was duly seconded by Director Lindquist and upon a roll call vote being taken thereon, the following voted in favor thereof: Jody Bauer, Rod Benson, Roland Dobberstein, Eric Fultz, Tom Hook, Jody Kruger, Al Landa, Leo Lindquist, Annette Miller, and Nikki Swanson. and the following voted against the same: NONE

“Education as a Lifestyle” EOE whereupon said resolution was declared duly passed and adopted.

Director Lindquist made the motion, second by Director Hook, to approve the 2010 – 2011 Tracy Area Public Schools No. 2904 Spring Coaching Staff as attached. The motion passed on an (10-0) vote by all directors.

Item VIII: Adjournment:

Director Dobberstein made the motion, second by Director Kruger, to adjourn the meeting. Chairman Eric Fultz adjourned the meeting at 9:05.

Respectively Submitted,

David A. Marlette

“Education as a Lifestyle” EOE