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ASLA Executive Committee July 22-23, 2016, Summer Meeting Hilton Baton Rouge Capitol Center Baton Rouge, LA

Agenda Item #16: Board and Executive Committee Performance Discussion

Purpose: To review Board and Executive Committee performance initiatives to date and next steps.

History and Background: In 2013, as part of strategic planning and Baldrige-based program reviews, the support and functioning of the Board was identified as an area needing further definition and enhancement. The Board Performance Task Force was then convened. Specifically, the task force was charged with: . Enhancing the effectiveness of the Board, individually and collectively, through the trustee life cycle; . Defining Board performance expectations; and . Developing a process for assessing Board performance.

A number of task force recommendations have been implemented to date.

. Half day added to the midyear Board meeting. . Physical set-up for BOT meetings reconfigured. . Breakout group assignments varied at each meeting. . Panel format used at the joint BOT/CPC lunch for gathering input from outside groups, rather than giving them each time on the Board agenda. . Criteria and a job description for trustee service developed, as well as a trustee commitment form. . Trustees that are starting a second term now participate in the new trustee orientation as mentors and to get a refresher. . Break-out sessions are focused on more high-level, long-range issues. . Midyear “swearing in” ceremony for all new trustees instituted. . Annual flow chart for Board actions and responsibilities developed. . New Board assessment questions added to the post-meeting survey.

In tandem with this effort, similar focus has been on improving and enhancing Executive Committee performance individually and collectively. To date we have:

. Developed position descriptions, including time and travel commitments, for all officer positions. . Developed ExCom annual flow chart. . Identified ExCom assessment questions for the post-meeting survey.

As a next step, the Board Performance Task Force has identified the knowledge, skills, and abilities (KSAs) trustees need to perform their roles effectively. The Board will be asked to assess their collective ability in these areas and results will inform development of Board training programs. The list of trustee KSAs identified by the BPTF is as follows: Written communications Public speaking Social media use

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Financial knowledge Parliamentary procedure knowledge Advocacy Mentoring Knowledge of ASLA programs and priorities

Similarly, we are asking the Executive Committee to identify the KSAs officers need to perform their roles effectively, using the trustee list as a starting point. The ExCom will also be surveyed to assess the officers’ collective knowledge/skill level, with the results used to establish training priorities.

Finally, the committee is asked to assess what has been developed to date as part of the BPTF and ExCom initiatives and to identify any gaps or additional resource needs.

Attachment: Executive Committee annual flow chart Sample VP position description President position description

Governing Rules/Procedures: N/A

Action Requested: The committee is asked to provide input for the ongoing work of Board and ExCom performance review and enhancement.

Staff Contact: Nancy Somerville/Curt Millay