CCONS Board Meeting Minutes

CCONS Board Meeting Minutes Ficarra’s Restaurant Hartford, CT Board Meeting June 3, 2009

PRESENT: Camille Servodidio, Mary Jean Thielman, Gean Brown, Susan Kane, Linda McFetridge, Dawn Sawrun, Lisa Cull, Lynn Allchin, and Kathleen Reed.

EXCUSED: Patricia Marks, Sharon Thomas, Diane Ward, Joan Moore, and Rhea DeBari

The meeting was called to order at 8:30 PM.

SECRETARY REPORT: Meeting minutes from December board meeting were accepted with no corrections. Gean Brown will be our new secretary effective August, Dawn will send her an e- mail with an outline of responsibilities as secretary.

MEMBERSHIP: Sandra Watcke has relocated and resigned from her membership position. Patricia O’Brien has offered to help Linda with membership. Dues will remain at $25.00 for the upcoming year. A donation of $5.00-$10.00 for non-members to attend monthly educational meetings was discussed to help build scholarship funds. Also discussed were the benefits of joining CCONS as currently there is no cost for non-members to attend non-CEU programs. Benefits to joining include educational opportunities and that we are a non-profit organization whose proceeds are put directly into the education of oncology nurses. Finally, we discussed having a list of things needed for meetings such as overhead projectors, microphones, etc. Upcoming membership renewal information will be e-mailed to members with e-mail to help to conserve the costs of mailing. Paper copies will be sent to those with no e-mail.

TREASURER’S REPORT: There is a balance of $12,727.71; $10,538.00 of which is available funds in hold for the Annual Tri Chapter April Symposium which results in $2190.00 available funds. There is also a balance of $1,002.00 in the savings account. Total projected expenses for the second quarter are $1904.00. This includes chapter charter renewal, bonding, mentorship weekend fees, IOL scholarship, and August board meeting costs. We will then start generating the majority of our revenue, from dues payments, at the end of the 3rd quarter, through the 4th quarter and into the beginning of the following fiscal year. Historically about 50% of our revenue is generated by dues payment.

PROGRAMMING: Programs are scheduled through the end of 2009 with a few back up programs in place in case of cancellation. September’s program will be on MDS; October’s will be on Indolent and Mantle Cell Lymphoma, November and Decembers topics are to be determined however both dates and supporters are in place.

NEWSLETTER: The next newsletter will be out at the end of September/beginning of October. We discussed recognizing the 2009 CCONS member Nightingale winners in the newsletter. We also discussed recognizing members who have passed the ONS certification exam in the newsletter in addition to the Coffee cards that we send. The newsletter will also include written excerpts from the LDI and ONS scholarship winners.

ONS FOUNDATION GRANT: Mary Jean submitted the final report.

ONCC CERTIFICATION GRANT: This was submitted on 5/29/2009.

CHAPTER ELECTIONS: Lisa Cull is our new President Elect and Gean Brown is our new Secretary based on the results of recent elections.

BOD TRANSITION: Multiple transitions have occurred to our board. Sandra Watcke (Membership) has relocated to Ohio, Holly Reeb (Director at Large) has relocated to Southern California, both have resigned as a result of the relocations. Patricia Hinkley (Director at Large) also needed to resign due to personal issues.

AD HOC MEMBERS: We discussed whether or not nursing students should be allowed to sit on the Board. This would expose students to board responsibilities and promote leadership. Further discussions will occur.

MENTORSHIP WEEKEND: Mentorship weekend will be held 7/17/09 through 7/19/09 in Pittsburgh. Lynn Allchin will attend as our next president elect.

LDI SCHOLARSHIP WITH NYC CHAPTER: The New York Chapter of Oncology Nurses has asked us to donate monies towards an LDI scholarship in memory of Shelly Abrams who was a pharmaceutical representative and an RN at Sloan Kettering. Monies donated would go towards a scholarship in Shelly’s name to help fund attendance to LDI. We agreed to donate $50.00 to this scholarship.

NEXT BOARD MEETING: Next board meeting will be held the last week of August at Middlesex Cancer Center. Final time and date to follow.

The meeting was adjourned at 10:00 PM

Respectfully submitted,

Dawn Sawrun CCONS Secretary