Health Sciences and Public Health

Carroll College HS/PH 415 Internships

Carroll College Health Sciences and Public Health Programs Revised: October 24, 2016 TABLE OF CONTENTS

Summary of Internship Program

Introduction…………………………………………………………………….. 1 .

Internship Process……………………………………………………………… 2

A. Finding and Gaining Approval for an Internship B. Completing an Internship

Important Internship Information…………………………………………….. 3

Internship Grading and Evaluation Cooperating Organization Expectations Health Sciences and Public Health Expectations Internship Academic Policies

HS/PH 415 Forms…………………………………………………………...… 7 Example of Internship Proposal Student Mid-Term Evaluation Form Student Final Evaluation Form Cooperating organization Final Evaluation Form HS/PH Portfolio Caption Sheet

INTRODUCTION

The Health Sciences and Public Health degrees at Carroll College offer programs leading to careers in health related fields. For students in these majors, an internship experience is essential to provide practical application of technical knowledge. This internship is an on-the-job learning process completed under the guidance of a cooperating organization as well as under the supervision by a faculty member.

Internship Program Objectives

Major objectives include providing  the intern with the opportunity to observe and apply theory and technique to actual situations, beginning the transition from the role of student to that of professional;  the intern with practical field experience upon which to build his/her professional career;  further professional preparation for the intern on the job, under the direction of qualified personnel;  continuing evaluation of the intern’s growing abilities and needs;  the cooperating organizations with an opportunity to become involved in the preparation of future professionals; and  the opportunity for three-way communication among professionals in the field, students, and faculty internship advisor.

During the course of the internship, the student will  develop a set of goals and objectives for career development;  perform work assignments to the best of her/his ability;  apply skills and knowledge acquired in academic courses to the work assignments presented by the cooperating organization;  expand skills and knowledge of the professional field;  develop an increased understanding of human behavior and improved human relation skills; and  initiate, organize, and produce a portfolio to enhance his/her postgraduate experience.

Many agencies realize that they can make a significant contribution to the quality of their future programs by assisting in the educational process of future employees. Those organizations that open their doors to interns accept the professional task of providing a meaningful experience by maintaining high standards of expected performance from students. The value and amount of personal experience gained by the intern depends on his/her contribution to assisting the organization in obtaining its objectives.

This guide contains internship policies and procedures, internship reporting forms, and evaluative reports to ensure that the intern will receive a quality, practical experience and that the cooperating organization, in turn, will benefit from the performance, skills and information provided by the intern.

5 INTERNSHIP PROCESS

To better understand the internship process, please click on the link https://www.carroll.edu/internships/get- academic-credit and follow the instructions for “How to Register for Academic Credit” and watch the “Saints Connection Internship Tutorial.”

Complete the Internship Proposal. Once you have established your internship site you need to work with your site supervisor and faculty internship advisor to develop an Internship Proposal (see an example on page 12). To better understand the proposal writing process, please click on the link https://www.carroll.edu/internships/get-academic-credit and follow the instructions for writing an Internship Proposal that are listed in “How to Register for Academic Credit.”

Once the proposal has been written and shared with your site supervisor and your faculty internship advisor, please submit it via Saints Connection at https://www.carroll.edu/internships/get-academic-credit

Complete the Internship. As you begin your internship work, be mindful that this is a unique learning opportunity for you as well as those working with you. You both have much to learn from each other. It is also important for you to keep in mind that you are representing Carroll College; your behavior directly impacts how people see Carroll and the opportunities future students will have to work at this site.

Refer periodically to the learning objectives in the proposal. Check your proposal to confirm responsibilities and to remind yourself of what you were hoping to learn from the internship. Meet all scheduled internship commitments and arrangements. Visit, observe, and participate in phases of the organization’s operations other than assigned responsibilities if possible. Check in with your supervisor to confirm that all expectations are being met. If your expectations are not being met or you have some confusion about your role, speak with your supervisor or faculty internship advisor. Note: Everyone wants this to be successful, but internships can suffer if you don’t share the problems and concerns you experience. Often the faculty internship advisor or career services staff person can also speak to the cooperating organization supervisor on your behalf.

Follow Cooperating Organization’s rules and regulations. Participate in meetings scheduled by the cooperating organization to evaluate progress; attend conferences and seminars scheduled by the supervisors; submit reports as assigned by supervisors; clear with the cooperating organization supervisor before expending funds other than personal expenses.

Monitor and complete internship hours. Be aware of the number of hours you need to complete for your internship. It is your responsibility to complete the required hours. You may work more than the required hours but only if it works with your schedule and does not interfere with your other classes and commitments.

Monitor and complete academic requirements. It is your responsibility to complete all the required assignments during the internship. Be clear about the expectations of your faculty internship advisor. Meet with your faculty internship advisor as required. Keep current on the assignments and requirements that you and your faculty supervisor have developed.

Evaluate your progress. If you are bored or ready for more challenge - communicate with your supervisor. Your supervisor may be busy and may not immediately know that you are ready for more responsibility. You may also want to start volunteering for more projects. On the same note, if you are having trouble keeping up or completing projects please contact your supervisor.

6 IMPORTANT INTERNSHIP INFORMATION

Internship Grading and Evaluation The faculty internship advisor will determine the grade for HS/PH 415 after receiving feedback from the cooperating organization supervisor, giving full consideration to such recommendations. Grade factors include: on the job performance, timeliness of turning in forms, accuracy and completeness of internship requirements that you, your site supervisor, and your faculty advisor determined prior to beginning the internship, and the quality of the final reports.

A. Internship Journal Entries If your faculty internship advisor (and you) decided that journal entries will be one way that your internship will be part of how your work is evaluated, please make sure that you have established the following:

How often will you write journal entries? How long should they be? How detailed? When will they be turned in? What should they contain? Information on what you learned what unique experience you had, and what new skills you performed/witnessed? Details about events/experiences that gave you insight into your future career?

Our goal for journal entries is to help your create a collection of information that you can use to impress discuss your internship experience during future grad school or job interviews.

B. Internship Research Paper Often, the faculty internship advisor will require students to write one or several papers about their internship experience. These papers should follow standard APA or MLA format and should be typed, double spaced, with one inch margins. You and your faculty advisor will determine how many papers will be due and how long those papers should be.

C. Internship Portfolio If your faculty internship advisor (and you) decided that a portfolio will be one way that your internship will be part of how your work is evaluated, please make sure that you have established the following:

What items (artifacts) will be required as portfolio entries? What kind of information will be required for the caption sheets? When will they be turned in? When should they be picked up?

Our goal for portfolios is to help your create a collection of information that you can use to impress discuss your internship experience during future grad school or job interviews.

A caption/reflection sheet must precede each artifact (see forms for PH and HS Caption Sheets)

7 Cooperating Organization Expectations

The cooperating organization needs to provide a practical experience that utilizes, in varying degrees, the content and objectives of the courses of the student’s major curriculum and area of concentration. The internship assignment should be a learning experience that employs the student’s career goals. Supervisors from the cooperating organization and from the Department need to monitor the progress of each intern with consultations with the intern regarding problems, solutions, challenges, and on-going evaluation.

Responsibilities of the cooperating organization  upon acceptance of an intern, sign the Carroll College “Internship Approval” form;  assign the responsibility of intern supervision to a designated supervisor;  prepare and conduct an orientation session which acquaints the intern with organizational programs policies, procedures, and personnel; knowledge of an organization’s structure will assist the intern in understanding the functions and interactions of the various departments within an organization. Knowledge of the structure will also assist in determining the function of each section of the organization in which the intern works.

Responsibilities of the site supervisor The cooperating organization’s supervisor assumes responsibility for the supervision and instruction of the intern by employing the organization’s functions to enhance the intern’s professional growth and development. The organization supervisor shall:  provide the intern with a wide variety of experiences and assignments that will enable her/him to discover individual strengths and weaknesses;  provide the intern with an understanding of the administrative structure and the mission or function of the organization;  supervise the intern in all organizational assigned tasks;  assist the intern by providing opportunities to accomplish professional experiences and duties proposed by intern; and  perform a final evaluation of the intern’s performance, discuss the evaluation with the intern, and submit a final evaluation of the intern to the faculty internship advisor. (Such evaluation should include a grade recommendation based on the professional performance of the intern).

8 Health Sciences and Public Health Program Expectations

The faculty internship advisor represents the Health Sciences Program in all official arrangements with cooperating organizations in the initiation and conduct of the Internship Program. The faculty internship advisor is also responsible for:  assisting students in making arrangements for an approved internship placement;  approving final arrangements of all internships; serving as liaison between the Health Sciences and Public Health Programs and the cooperating organization; and  evaluating and making suggestions for improvement of the Internship Program.

The faculty internship advisor, appointed by the Chair of the Health Sciences and Public Health Programs, shall maintain contact with the organization supervisor regarding the progress of each student and shall be available to the cooperating organization supervisor for consultation on questions related to professional courses and the Internship Program by:  acting as liaison and resource person for both the cooperating organization supervisor and the intern;  assisting interns in the achievement of their internship goals;  reviewing the progress of interns;  evaluating interns’ reports and portfolio; and evaluating the interns’ performance in cooperation with the cooperating organization supervisor. It is the responsibility of the faculty internship advisor to assign the intern’s final grade.

9 PH/HS Internship Forms

Student Mid-term Evaluation Form HS/PH 415 Internship

Name: Date:

Faculty Advisor: Semester:

Cooperating Agency and Supervisor:

1. What classes or skills and concepts acquired through your education have benefited you most during this internship?

2. What are some additional classes that might have prepared you better for this internship?

3. Describe any specific projects on which you are working. Are any of these projects substantially different from what you expected to be doing?

4. How do you believe the host organization is benefiting from your involvement?

5. How are you benefiting from this internship experience?

6. Please describe any problems with which you need assistance. We welcome your comments and suggestions. (Please use the back of this form if needed.) Student Final Evaluation Form HS/PH 415 Internship

Student’s Name:

Inclusive dates of Internship:

Carroll College Internship Supervisor:

Cooperating Agency Supervisor:

Number of HS/PH 415 Credits enrolled: Hours per week:

1. Briefly discuss your internship involvement and experiences.

2. Present a self-evaluation of your internship, noting before and after perceptions of your strengths and weaknesses. What is needed for continued growth in your professional development? (Please use additional paper if needed)

Intern Date Cooperating Organization Final Evaluation Form

During the next to last week of the semester, we ask all internship supervisors to complete this evaluation form and review it with the intern. The intern should return this form to the Carroll College Internship Supervisor by the last week of the semester.

Internship Site Intern Evaluator/Title Semester/Year

Please rank this student on a scale of 1 (needs work) to 5 (outstanding) Element Score Dependability: attends regularly, is punctual, completes projects by deadlines, 1 2 3 4 5 consistently produces quality work Attitude: is flexible, willing to learn, demonstrates initiative, accepts constructive 1 2 3 4 5 criticisms, is courteous and friendly Relations: works effectively with supervisors, co-workers, and customers 1 2 3 4 5

Self-Management: maintains professional manner and appearance, manages time and resources well, makes informed decisions, 1 2 3 4 5 seeks further guidance when appropriate, sets realistic goals Learning: demonstrates skills needed for tasks, applies classroom knowledge to job, 1 2 3 4 5 understands company expectations, demonstrates skills need for tasks

Overall Performance: 1 2 3 4 5

1. What are the intern’s strengths? In what areas could the intern improve?

2. How has the intern met the objectives stated in the learning agreement?

3. Will the intern continue next semester? Would you like to request an intern for next semester? Please make other comments regarding the intern’s performance.

4. Intern’s comments regarding the evaluation and or the internship experience:

______Signature, Phone No. Date

______Intern Signature Phone No. Date Public Health/Health Sciences Portfolio Caption Sheet

Health Science Program Student Competencies

 1. Foundational Knowledge of Public Health: Students will gain foundational knowledge for proficiency in basic epidemiologic principles, including diseases and disorders, surveillance techniques, statistical applications, and data presentation.  2. Communication Skills: Students will demonstrate effective oral and written communication skills both individually and in groups.  3. Healthcare Delivery Systems: Students will be able to identify how various healthcare systems affect the services they provide and quality of care delivered.  4. Employability Skills: Students will demonstrate key employability skills including development of resumes, personal statements, and interview skills.  5. Legal and Ethical Responsibilities: Students will understand accepted ethical practices with respect to regulations, polices, laws and legislative rights of citizens.  6. Health Care Maintenance: Students will understand the fundamentals of wellness, healthy behaviors, and the prevention of disease.

Please use additional paper as necessary.

1. Briefly describe the chosen artifact:

2. Use the checkboxes above to indicate which HS Program objective the artifact meets. Why do you think the artifact fulfills this (these) objective(s)?

3. As you reflect on this artifact, what skills and knowledge have you gained that will be helpful to you as a professional?

4. What have you learned about yourself relative to your written and verbal communication skills? 5. Describe your performance on this artifact relative to your expectations.