2012 Quitman-Brooks County Christmas Parade

2012 Quitman-Brooks County Christmas Parade Brought to you by The City of Quitman, Destination Brooks, and The Quitman-Brooks County Chamber of Commerce Saturday, December 15 at 1:00pm

To: Christmas Parade Participants RE: 2012 Christmas Parade Guidelines and Regulations

It is that time of the year again, our annual Quitman Christmas Parade. We thank you for participating in our 2011 Christmas parade and we hope that you will consider participating in this year’s parade as well. For your convenience, we are providing your organization with an outline of this year's entry guidelines and regulations for you to review before beginning the design of your parade entry.

Parade Entries All parade entries must be decorated for the Christmas season in some form or fashion. We prefer you relate your entry to this year’s theme “Hometown Christmas” but this is not required.

Entries may not contain any type of Santa Claus. As you know, Santa always rides on the last float in the parade.

Please do not throw or hand out any items from your entry, including candy, food, or promotional items. We are unable to keep children from running into the street to get dropped candy and have no control over their safety. Failure to follow this rule may result in your entry being removed from the parade. You are allowed to have “walkers” walk alongside your entry and throw or hand out candy or other items. They must maintain a safe distance from the parade entries as to keep everyone safe. We also ask that there be no “walkers” under the age of 10.

Line-up will be in the First Baptist Church parking lot. Parade participants must be in place by 12:00 noon. Streets will be closed to all traffic at this time. The parade will start promptly at 1:00 pm. If your entry is not in place, you will not be allowed into the parade and your entry fee will not be refunded. Parade participants; please help us keep the parking lot clean. After the parade check to make sure you have removed all of your items from the parking lot.

This year’s entry types are designed to encourage float entries. A float is considered some sort of flatbed vehicle on which a display has been constructed. Please contact this year’s parade chair if you have any doubt as to which category your entry would fall. We will be glad to help clarify what your entry would be.

Traffic Control In an attempt at alleviating parade line-up confusion, please look for Parade Officials to direct entries as they arrive.

Parade Officials Parade Officials will be stationed in the parade area to assist in line-up and to make this an enjoyable event. Please listen to the Parade Officials and bring any questions to them.

Volunteers If you are interested in volunteering, please contact the Quitman-Brooks County Chamber of Commerce at (229)263.4841.

Again, thank you for participating in the 2012 Quitman-Brooks County Christmas Parade.

If you have any questions, please contact Gloria Gilbert (220) 775-2351 or [email protected]. 2012 Quitman-Brooks County Christmas Parade Saturday, December 15 at 1:00pm

General Release of all Claims

The undersigned does hereby acknowledge in full compromise settlement and satisfaction of, and as sole consideration for, the release and discharge of all actions, rights, causes of actions, claims and demands whatsoever that now exist or may hereafter accrue against City of Quitman, Destination Brooks, The Quitman- Brooks County Chamber of Commerce, and any other person, corporation, association or partnership charged or who or which may be charged with responsibility for injuries to the person and property of the undersigned, the treatment thereof, and all consequences following there from, as a result of the undersigned's participation in The 2012 Quitman-Brooks County Christmas Parade. The undersigned warrants that no promise or inducement has been offered except as herein set forth; that this Release is executed without reliance upon any statement or representation by the person or parties released or their representatives; that the undersigned accepts full responsibility thereof, and; The undersigned agrees, as a further consideration and inducement for this compromise settlement that it shall apply to any accident, casualty, or event, that may occur and/or in reference to said parade, regardless of any fault on the part of City of Quitman, Destination Brooks, The Quitman-Brooks County Chamber of Commerce, or any of their members.

Witness my hand this ______day of______, 2012 at ______a.m./p.m.

ENTRANT:

Organization: ______

Responsible Person: ______

Address: ______

City, State, Zip: ______

Phone Number(s): ______

Email Address: ______

Signature: ______

Please sign and return this document with your parade entry fee. Without this document in our files, you and your organization will not be allowed to participate in the 2012 Quitman-Brooks County Christmas Parade. Please mail or hand deliver your entry form, release form, and entry fee to: Quitman Brook County Chamber of Commerce, 220 E. Screven St., P. O. Box 151, Quitman, GA 31643. If you have any questions, please contact Gloria Gilbert (220) 775-2351 or [email protected]. 2012 Quitman-Brooks County Christmas Parade Saturday, December 15 at 1:00pm

Entry Form Walking Entry------FREE Non-Float Entry------$10.00 per unit Non-Profit Float Entry------$15.00 per unit Commercial Float Entry------$20.00 per unit Car/Motorcycle Clubs $25.00 total for first 6 vehicles, each additional vehicle is $5.00 *All cars must be street-legal and driven in a responsible manner. Equestrian Entry $25.00 total for first 6 horses, each additional horse is $5.00 *Equestrian entries are responsible for their own clean-up.

A float is considered a flatbed vehicle on which a display has been constructed that can be pulled or may be self-propelled. If you have any questions, please contact Gloria Gilbert (220) 775-2351 or [email protected]

Entry fee will be used to provide prizes for winning float entries. Only floats will be judged and receive a trophy and/or cash award. ______

Send completed Entry Form, Release Form, and Entry Fee to:

Quitman Brooks County Chamber of Commerce 220 E. Screven St., P.O. Box 151, Quitman, GA 31643

Entry must be received by Friday, December 7, 2012. No entry will be accepted without the full completion and return of both forms and the entry fee. Make checks payable to the Quitman-Brooks County Chamber of Commerce.

Name of Organization ______Contact Person ______Mailing Address ______Phone Number ______Email Address ______

Please choose one:

____ Walking Entry ____ Equestrian Entry ____ Non-Float Entry ____ Non-Profit Float Entry

____ Commercial Float Entry ____ Car/Motorcycle Club (Number of units ____)

Please state size and description of your entry including any music or other loud sounds. Information will used to determine placement in line-up. ______