Plant/ Task Risk Assessments

Risk Assessment Transport Safety Risk Assessment (Speed) Review Date: “One Year from date of assessment & after each event” Assessment conducted by : “NAME”

RISK RATING TABLE RISK ABBREVIATIONS HIERARCHY OF CONTROLS CONSEQUENCE Negligible Minor Medium Major Extreme Hazard Elimination = (EL) PROBABILITY 1 2 3 4 5 Consequence = C Hazard Substituting = (S) Low Almost Certain 5 6 7 8 9 10 Probability = P Hazard Isolation = (I) Likely 4 5 6 7 8 9 Mod. ALARP = As low as Engineering Controls = (Eng) Possible 3 reasonably Administrative Controls = (AC) 4 5 6 7 8 High Unlikely 2 3 4 5 6 7 possible. Personal Protective Equip. = (PPE) Rare 1 2 3 4 5 6 V. High

Part of Plant Hazard INITIAL Controls in Place Controls Required REVISE ALARP / Process Identified RISK D Y / N RISK (EST) C P Risk C P Risk 1. Trip 1.1 Schedules could place undue  Agree reasonable and legally achievable timeslots with  Is there any software Schedules and pressure on drivers to meet carrier / driver. available to assist with the driver Rosters timeslots.  Take into account that heavier mass loads over hilly planning of routes / 4 4 8 terrain will take longer, when allocating timeslots. journeys?  Multiple drops/loads will take longer than single drops/loads so allow more time.  Take into account variance in speed limits. 2. Loading and 2.1 Delays due to –  Involve all parties in the risk assessments conducted.  Monitor records of time on unloading - Queuing, time slotting,  Drivers will be notified of any delays that will exceed site looking for delays and Schedules loading and unloading. 30 minutes to enable them to manage their time. implement remedies. - Practices that disrupt trip  Driver to inform Consignor/Consignee of any potential  Have regular review planning. speed management risks. meetings with Transport - Arrival times are not within  Advise relevant parties where inflexible delivery times companies/consignee. reasonable proximity of or unloading times create speed management risks.  Agree process for nominated timeslots 4 4 8  Advise relevant parties when inadequate provision of amending timeslots. equipment and/or resources to unload trucks leads to delays and creates speed management risks.  Provide relevant parties with operational reviews that identify how their practices create speed management risks and propose improved practices and systems.  Consider re-scheduling when time slots cannot be met to eliminate the risk of drivers speeding.

of 3 10/05/2018 Part of Plant Hazard INITIAL Controls in Place Controls Required REVISED ALARP / Process Identified RISK RISK (EST) Y / N C P Risk C P Risk 3. Driving 3.1 Drivers could try to make up  Drivers are able to reschedule timeslots for any delays  Are the vehicles tracked any time caused by delays caused on their journey. by GPS? encountered in the journey.  Consignor/consignee will manage timeslots to the best  Is it used to monitor rest of their ability to minimise delays. breaks and speed?  Safe journey plans are reviewed as part of the  Is the timeslot amendment 4 4 8 scheduled carrier review meetings and audit process in place and programme. operating?  Drivers advise consignor of any delays whenever it is safe to do so, to allow manage of timeslots.  If need be reschedule deliveries to ensure that drivers are not required to speed. 4. Training, 4.1 Staff that allocate more than 5 Training and information on Speed management include:  Are non-conformances Information and loads per day and have not  Responsibilities under Chain of Responsibility (speed reported to all parties for Instruction been trained in Speed management). review and the management.  Ensuring timeslots are realistic and achievable. implementation of  Report and take into account delays. corrective actions to 4 4 8  Inform drivers of any delays exceeding 30 minutes. prevent recurrences?  Rearranging timeslots or delivery if the vehicle or loading is delayed.  Consignee’s personnel monitor drastic variances in nominated arrival times and report any issues to ensure corrective action is initiated. 5. Amenities 5.1 Lack of and/or unsuitable Amenities may vary according to the nature of the  Is there a site driver fatigue amenities operations and should include – management plan.  Does it list facilities in the - Showers, coffee, tea etc  Clean toilets/showers at a depot. local area?  Access to basic sleeping facilities at/or near a depot / 3 3 6 site.  Roadside accommodation.  Access to landline/communications.  Consignor / consignee to ensure that any drivers informed of any delays are aware of the suitable amenities. 6. Policy 6.1 Lack of monitoring and 4 4 8  All issues are raised at carrier review meetings.  Are the vehicles tracked by monitoring and enforcement of policy and  Consignor/consignee verify conformance as part of GPS? enforcement procedures scheduled carrier audit programme.  Is it monitored for speed compliance?  Are drivers breaches reported to the transport company?

of 3 10/05/2018  Are records available to confirm this? 7. External & 7.1 Safe Journey Plans are in place  Consignor/consignee verifies at loading point and during  Are the vehicles tracked by Journey specific carrier review meetings. GPS? issues  Consignor/consignee verifies during carrier compliance  Is it monitored for speed audits. compliance? 3 4 7  Is any software used to generate safe journey plans?  Are safe journey plans checked for compliance? 8. Internal 8.1 No defined policy and  Consignor/consignee has their own policy or  Does the contract include procedures for speed procedure in place. 4 4 8 speed compliance in it? management.  Verifies carrier policy and compliance through carrier audit programme. 9. Driver 9.1 No breaks taken by driver  Consignor/consignee will make enquiries to find out  Are the vehicles tracked by what systems the carrier has in place to monitor GPS? drivers’ hours.  Is it monitored for speed  Consignor/consignee verifies compliance through compliance? carrier audit programme.  Is it used to ensure rest  Consignor/consignee personnel will make enquiries of breaks are taken? drivers hours/transit times and journey plans when  Are regular documented drivers arrive outside of nominated timeslots, to ensure carrier review meetings 4 4 8 they have adequate time and reduce the potential for held? speed related risks.  Are samples of the drivers paperwork checked.  Is any software (log checker etc) used to check drivers’ paperwork for breaches?  Are drivers reported if breaches are discovered?

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