The Inkosi Albert Luthuli Central Hospital

REQUEST FOR QUALIFICATION (RFQ)

FOR THE

PROVISION OF WASTE MANAGEMENT SERVICES

Nelson Mandela Children’s Hospital NPC

at Nelson Mandela Children’s Hospital

Gauteng, South Africa

TENDER: NMCH WM(FM)006

CLOSING DATE: TUESDAY, 23 AUGUST 2016 AT 12:00 PM

Confidential Page 1 of 24 NELSON MANDELA CHILDREN’S HOSPITAL Tender: NMCH WM(FM)006

TABLE OF CONTENTS

SECTION 1: INTRODUCTION TO THE PROJECT...... 3 1. INTRODUCTION...... 3 2. PROJECT OVERVIEW...... 3 3. CURRENT SERVICES ON SITE...... 5 SECTION 2: INVITATION TO BID...... 6 1. PURPOSE OF RFQ...... 6 2. OBJECTIVES OF THIS RFQ...... 6 3. ENQUIRIES...... 6 4. BID VALIDITY PERIOD...... 7 5. INSTRUCTIONS ON SUBMISSION OF BIDS...... 7 6. SELECTION CRITERIA...... 8 7. RESPONSE FORMAT...... 11 8. NATURE OF INFORMATION OFFERED...... 11 9. CONFLICT OF INTEREST...... 12 SECTION 3: TECHNICAL REQUIREMENTS SPECIFICATION...... 13 1. SCOPE OF WORK...... 13 2. WASTE FACILITIES...... 14 3. DURATION OF SERVICE...... 14 4. THE PREMISES...... 14 5. NORMAL OPERATIONAL AND SERVICE TIMES...... 14 SECTION 4: ANNEXURES...... 15 1. ANNEXURES...... 15

RFQ: Waste Management Services July 2016 Confidential Page 2 of 24 NELSON MANDELA CHILDREN’S HOSPITAL Tender: NMCH WM(FM)006

SECTION 1: INTRODUCTION TO THE PROJECT

1. INTRODUCTION

Legal registrations NPO (Not for Profit) Registration number : 074-207 Tax registration Number : 0012/214/27/6 PBO (Public Benefit Organization) Registration Number : 930034648

Target Geographic Area The Project will benefit countries in the Southern Africa Development Community (SADC) generally and South Africa specifically.

Geographic area most impacted The project will target mainly indigent South African children.

Name of the Project The Nelson Mandela Children’s Hospital

2. Project Overview The Nelson Mandela Children’s Hospital will be a dedicated 200 bed (with expansion capability to 300 beds) academic paediatric referral facility servicing the children of Southern Africa irrespective of their socio economic standing. The hospital will, through its training and research, build human capacity and spread the ethos of quality health care for children throughout South Africa and farther in the continent. It will act as a hub for paediatric care throughout the SADC region. The hospital will be a turning point in how Africa views and treats its children by providing a state of the art specialist care to all children who need the services – no child will be turned away for inability to pay.

The hospital will provide healthcare to children from neonates to about 14 year olds in a child friendly environment with an ethos focused on well-rounded healing experience for children. To this end the hospital will embrace a holistic healing approach that includes family support, ongoing scholar support and ample space to play and be a child and space for reflection and meditation. The family-centered healthcare provided at the Nelson Mandela Children’s Hospital will alter how families see their role in treating children outside of the healthcare system and, in doing that, will help to create continuity of care for children. Too often hospital care is entirely removed from the care children receive at home, with physicians treating a child, only for the same condition to worsen when the child returns home. By involving families in the entire continuum of their child’s care, the Nelson Mandela Children’s Hospital will help to end that cycle. The Nelson Mandela Children’s hospital will also have the first Ronald Mac Donald family accommodation on African soil which will enable families to be part of the child’s healing and recovery process.

It shall provide quaternary and tertiary care level at the 7 centers of excellence (Cardiology and cardiothoracic Surgery, Nephrology, Haematology and Oncology, Neurosciences, Pulmonology, Craniofacial, and General Paediatric Surgery) thereby relieving the pressure and backlog from the existing tertiary care facilities and enable improvement in care at these facilities. There is recognition that this facility will contribute to the national Department of Health’s “improved mother and child mortality rate” campaign. It will be an academic institution that will train doctors and nurses at post graduate level in the

RFQ: Waste Management Services July 2016 Confidential Page 3 of 24 NELSON MANDELA CHILDREN’S HOSPITAL Tender: NMCH WM(FM)006 various clinical paediatric specialties. It will enable paediatric clinical research at post graduate level and through its links with research institutions worldwide bring new and innovative practices to South Africa.

Through the use of telemedicine, the hospital will be able to train medical professionals across the region and help improve the current practice of paediatric healthcare in the region and throughout the African continent. As the hospital is a referral hospital, a key role of the hospital will be to work with the satellite referring partner hospitals in elevating the quality of care at these facilities through capacity building and support of medical professionals at these facilities.

Project Timelines Approval of project by NMCF Board - November 2005 Pre-feasibility study - October 2006 Feasibility Study - March 2008 Site Dedication by Mr Mandela - July 2009 Business Case draft - March 2010 Review of Business Case - April – October 2010 GAP Analysis process - June – December 2011 (Funded by WKKF) Finalisation of Business Case - July 2012 Commencement of Capital Campaign - July 2012 Ground-breaking Ceremony - 20 March 2014 Start of Construction - 22 April 2014 Completion of Building - May 2016 Official opening - December 2016 First patient admitted - last quarter - 2016

Project end date The project will continue to provide on-going health care to the children of Southern Africa.

Financial Sustainability after securing of initial funding: The South African government will provide the annual operational expenditure through a grant for the life of the hospital. NMCH has permission to treat 20% private paying patients. NMCH Trust will continue its mandate of fundraising to build an endowment and engage with new donors particularly with research funders.

Policy implications or opportunities for this project: The South African Minister of Health has indicated that he is looking at the proposed NMCH governance model for implementation as part of the NHI. NMCH is seen as a national asset although it operates within Gauteng province. NMCH is a semi-autonomous institution that will bring in private sector efficiencies in its operations and government’s efficiencies in respect of procurement. NMCH has academic institutions as its partners and the quality of training and research will be assured through this partnership. Children will not be turned away because of an inability to pay. Regional children will be treated in line with government’s bilateral agreements in the region.

NMCH will be a turning point in how Africa treats its children through building human capacity and spreading the ethos of quality healthcare for children. All NMCH’s partnerships will provide a solid example of how future healthcare systems can be managed going forward.

NMCHT’s strategic approach to fulfil its mission and how this project fits into the overall strategic direction of the organisation NMCH’s vision is to be a state-of-the-art specialist paediatric academic tertiary referral hospital providing child centred, best quality medical services to the children of Southern Africa, irrespective of their social and economic status.

The hospital will provide cutting edge paediatric medicine through clinical and medical research within defined centres of excellence by sharing skills and expertise with likeminded facilities worldwide.

NMCH will be a world class high tech facility with advance know how in an environment tailored to suit the needs of very sick children while also accommodating the needs of parents and families.

The physicians and nurses employed by NMCH will devote themselves to children’s health. They will be trained to a level of specialisation that is equal to the best in the world and yet bring a heart to healing that crystallises Nelson Mandela’s fundamental values.

The guiding values and principles include child centred medical care, rights based health delivery, affordable and accessible health care, the delivery of specialist healthcare to referred patients, irrespective of financial status, the recognition of the strength of family relationships in the healing process of children, holistic training of paediatric specialists who are champions committed to treating those in their care with the active support of their families.

We believe that those referred to NMCH will arrive as patients and, through their engagement with NMCH, will leave as friends.

NMCH will impact South Africa and Africa significantly in three main areas – providing a clinical service to children with funding arrangements that will allow for more children to access quaternary healthcare services; by providing training for doctors, nurses and allied health professionals for NMCH and other partner institutions in parts of Sub-Saharan Africa which will in turn have a major impact on specialised paediatric care in those countries.

Through research, those training at NMCH will also be taught research methodology that will enable them to return to their own countries and be able to investigate their own specific paediatric cases.

3. CURRENT SERVICES ON SITE To enable the OpCo to carry out its commissioning functions, the technical services component was outsourced to Servest in June 2016. This appointment included the provision of interim Soft Services, inclusive of Security, Cleaning and ad hoc projects until Service Commencement. The procurement of this service shall commence on the Contract Effective Date and shall be for a three-year period.

During this period, the successful Service Provider shall work for and report to the Hospital OpCo but shall be required to work alongside Servest, the existing Technical Services company.

SECTION 2: INVITATION TO BID

1. PURPOSE OF RFQ The RFQ invites interested and suitably experienced and qualified Waste Management Service Providers (“Prospective Bidders”) to submit RFQ responses to pre-qualify for the Request for Price (“RFP”) stage for the procurement of a suitable healthcare service provider for the NMCH.

This process will thus consist of 2 stages:

 Stage 1: Request for Qualification (RFQ) - Functionality Evaluation Criteria  Stage 2: Request for Price (RFP)

The NMCH Trust intends to short-list suitably experienced and qualified Prospective Bidders to submit formal Request for Price (RFP) bids for this Project with the aim of keeping the number of Bidders large enough to maintain a competitive process, yet small enough to make for a manageable bid process and evaluation. However, a minimum score in excess of 60 points out of a possible 100 for the risk assessment based on the Evaluation Criteria listed as Item 6 of this RFQ, will be required to be invited to Stage 2.

The NMCH Trust shall contract with the successful Waste Management Service Provider through the operating entity, being the Nelson Mandela Children’s Hospital NPC (“OpCo”).

2. OBJECTIVES OF THIS RFQ The objective of this RFQ is to ensure the best value proposition for the supply of a Waste Management solution to OpCo, by requesting Service Providers to submit proposals which promote financial and service quality benefits to OpCo, together with meeting the vision and objectives of the NMCH Trust.

All Prospective Bidders will be expected to comply with the following:

 Required Permits to collect and transport General waste, Recyclable waste, Clinical waste and Special or Hazardous waste.  Implementation and maintenance of a documented Waste Management Program  Registered in terms of the National Environmental Management: Waste Act, 2008 (No 59 of 2008)  Licensed by the relevant Local Authority

Please note that the project will be mobilised in phases and therefore the Prospective Bidder to determine the frequencies of Waste Management services to be rendered in accordance with the Project Timelines. These timelines will be communicated during Stage 2.

The RFP stage will include a compulsory site visit for all Bidders to attend.

3. ENQUIRIES Enquiries related to bid documents may be addressed to:

E-mail: [email protected]

4. BID VALIDITY PERIOD Responses to this bid received from Prospective Bidders will be valid for a period of 60 days counted from the closing date of the bid.

5. INSTRUCTIONS ON SUBMISSION OF BIDS Closing Date: Tuesday, 23 August 2016 at 12:00PM

All responses must be submitted in a single sealed envelope/package, plainly marked on the outside with the Request for Qualification number, closing date and time of opening and on the reverse side the name and postal address of the respondent.

Envelopes to be marked as follows: Tender Name Request for Qualification (RFQ) for the Provision of Waste Management Services for Nelson Mandela Children’s Hospital NPC at Nelson Mandela Children’s Hospital Tender Number: NMCH WM(FM)006

Closing date and time Tuesday, 23 August 2016 at 12:00PM

The name and the address of the Bidder

Delivery address: Nelson Mandela Children’s Hospital Trust, 21 Eastwold Way, Saxonwold

Submission: One (1) original and one (1) copy of the RFQ response are required to be delivered to the NMCH Trust.

One (1) electronic copy is to be provided on a memory stick and included with the "Original" submission. The electronic submission must contain the following submissions: 1. RFQ response 2. Selection Criteria (excel file format). Failure to submit the MS Excel version of this file shall lead to disqualification. 2.1. Email submission to the email address provided.

Submissions must be in the English language, in an A4, vertically bound format, with section headings corresponding to the information requested. Clear and brief responses will be appreciated.

NB: Bidders must indicate on the cover page of each document whether it is an original or a copy.

Please note that the Selection Criteria will be provided in electronic format and must be submitted as part of the bid submission, in hard copies, electronic copy (original excel file format) and email. Please ensure that the Selection Criteria is in MS Excel format and not PDF. After completion, save this file as: [Bidder's name] Selection Criteria Waste Management and submit as part of the RFQ Submission process to the email address provided. Failure to submit the MS Excel version of this file shall lead to disqualification.

The NMCH Trust will not accept responsibility for any documentation which gets lost.

Any completion of the RFQ documents in pencil or erasable ink will not be acceptable and will automatically disqualify the bid.

Documents submitted on time by Bidders shall not be returned.

If a courier service company is being used for delivery of the bid document, the bid description must be endorsed on the delivery note/courier packaging and the courier must ensure that documents are placed / deposited into the bid box.

The NMCH Trust reserves the right, in its sole and absolute discretion at any time to amend, deviate from, discontinue, suspend, postpone or terminate this RFQ and RFP without incurring any liability whatsoever to any interested party.

No RFQ bid submissions received by telegram, telex, email, facsimile or similar medium will be considered.

Late Bids: Where a bid document is not delivered at the time of the bid closing, such a bid document will be regarded as a late bid. NMCH reserves the right not to evaluate any late bid response.

6. SELECTION CRITERIA Prospective Bidders will be judged on their ability to provide an efficient and effective proposal that delivers a sustainable healthcare Waste Management solution.

A pre-selection of potential bidders will be undertaken to identify suitable service providers to be invited to participate in the next stage of submitting a Request for Proposal (RFP).

All bidders will be evaluated on the responses to the questions as per items 6.1 and 6.2 of this section. Please refer to Annexure 3 of this RFQ and complete as per Submission instructions.

Bidders can also submit any relevant supporting information as part of this submission. All additional information to be clearly marked with reference made to it should it be required.

6.1. Information Required The following compulsory Information is required. Failure to complete and supply any of these documents will lead to disqualification of this bid:

1. Proof of valid Waste Accreditation Permit(s) to collect and transport General waste, Recyclable waste, Clinical waste and Special or Hazardous waste. 2. Proof of registration with Gauteng Waste Information System (GWIS). The bidder must be registered in the Gauteng Waste Information System (GWIS) as a transporter of hazardous waste to be disposed of / treated at landfill site / waste handling facility authorized to dispose / treat such waste. 3. Proof of licensed proposed landfill site/ waste handling facility. The bidder must use a licensed landfill site / waste handling facility for disposal / treatment of waste generated at the NMCH. 4. The Bidder must further provide proof of account/ relationship with the proposed landfill / waste handling facility that will be used for the disposal/ treatment of waste generated at NMCH. 5. Valid Tax Clearance Certificate 6. Annexure 1 - Acceptance of Bid Conditions and Bidder’s Details.

7. Annexure 2 - Conflict of Interest Declaration. 8. Annexure 3 – Selection Criteria 9. Certified copies of CIPC company registration documents listing all members with percentages, in case of a CC. Or latest certified copies of all share certificates in case of a company. 10. BEE Certificate verified by a SANAS accredited verification agency or a letter from the supplier’s auditor (option only for Exempted Micro Enterprises with annual turnover less than R5 million). 11. Letter of Good Standing from the Bank indicating 5 years of banking history. 12. Letter of Good Standing with COID.

Note: If a Consortium, Joint Venture or Subcontractor, the documents listed above (6.1) must be submitted for each Consortium/ JV member or subcontractor.

Legislative Compliance Bidders are required to comply with the following relevant requirements and regulations of the current relevant national legislation and standards, not limited to:  National Environmental Management: Waste Act, 2008 (act no. 59 of 2008)  White Paper on Integrated Pollution and Waste Management, March 2000  The South African Constitution (Act 108 of 1996)  Hazardous Substances Act (Act 15 of 1973)  Health Act (Act 63 of 1977)  Environment Conservation Act (Act 73 of 1989)  Occupational Health and Safety Act (Act 85 of 1993) and Regulations  National Water Act (Act 36 of 1998)  The National Environmental Management Act (Act 107 of 1998)  Municipal Structures Act (Act 117 of 1998)  Municipal Systems Act (Act 32 of 2000)  Mineral and Petroleum Resources Development Act (Act 28 of 2002)  Protection of Personal Information Act (Act 4 of 2013)  National Road Traffic Act (93 of 1996), and Regulations and an EIA requirement, also incorporating the following SANS Codes: o 10228: Identification and Classification of Dangerous Goods o 10229: Packaging of Dangerous Goods for Road and Rail Transportation o 10230: Transportation of Dangerous Goods: Inspection Requirements for road vehicles o 10231: Transportation of Dangerous Goods: Operational Requirements for road vehicles o 10232-1: Transportation of Dangerous Goods: Emergency information System for Road Transportation o 10233 –3: Transportation of Dangerous Goods: Emergency information System: Emergency action Codes  SANS 10248-1 (2008) (English): Management of healthcare waste  National Environment Management Act (108 of 1998) (Integrated Waste Management)  National Environment Management: Air Quality Act No. 39: 2004.  Medicines And Related Substances Control Act (101 of 1965) (narcotics and other controlled drugs)  Human Tissue Act (65 of 1983)  Atmospheric Pollution Prevention Act (45 of 1965) (for the control of air pollution from waste (e.g. incineration facilities, landfill sites, etc.)  Nuclear Energy Act (Act 92 of 1982) (Radioactive Waste)  National Building Regulations (storage requirements)  Regulations relating to Health Care Waste Management in Health Establishments

 Gauteng Healthcare Waste Management Regulations, 2004  Department of Water Affairs and Forestry, Minimum requirements for the handling, classification and disposal of hazardous waste, (third edition) 2005  Department of Water Affairs and Forestry, Minimum requirements for waste disposal by landfill, (second edition) 1998  Department of Health, Directorate of Radioactive Control, o Code of practice for the management and disposal of non-nuclear radioactive waste, WSCP91-1, May 2005. o Guidelines for the safe transport of radioactive material, May 2005. o Requirements for the safe use of unsealed radioactive nuclides, May 2005.

The following cleaning and hygiene quality standards must be complied with by the Prospective Bidder:  ISO 9001 – Quality Management System;  ISO 14001 – Environmental Management Systems;  OHSAS 18001 – Occupational Health and Safety;  All relevant legislation.

6.2. Evaluation Criteria  It is imperative that the Bidder answers each of these criteria clearly identifying the criteria and providing a response below.  References in support of information provided as part of the Bidder’s RFQ submission, should be clearly indicated in the Reference/Comment section of Annexure 3.  Bidders are to note that the evaluation and selection of a preferred bidder is dependent on their current BB-BEE status and their willingness to work with black empowered SMME's as a joint venture. This project provides all bidders with the opportunity to engage with the community and develop SMME upliftment programs, whilst delivering the service in the Hospital. Bidders must ensure that this minimum requirement is met.

Section Evaluation criteria Description Weight A. Experience, skills and ability 1. Bidders’ track record in specified service for the 30 of Service Provider(s) following: 1.1. General Waste 1.2. Healthcare Risk Waste and Healthcare General Waste 2. Knowledge and expertise in Healthcare services for the following: 2.1. General Waste 2.2. Healthcare Risk Waste and Healthcare General Waste 3. Number of Healthcare projects still within contractual appointment. 3.1. General Waste 3.2. Healthcare Risk Waste and Healthcare General Waste 4. Waste Management Methodology relating to the collect, segregate, store, remove, transport and record of all the aspects related to Healthcare waste streams. B. Broad Based Black 1. B-BBEE Verification Certificate(s). 30 Economic Empowerment 2. Social and Community upliftment programs objectives currently involved in, for each of the following:

Section Evaluation criteria Description Weight 2.1. General Waste 2.2. Healthcare Risk Waste and Healthcare General Waste. C. Proposal and understanding 1. Proposed Waste Management Program. 10 the scope of the project 2. Allocation of resources, organogram and statement regarding involvement of management on the project. D. Quality Management and 1. A policy statement highlighting systems in place 20 Compliance to monitor and measure the quality of its services. 2. Infection Control Policy 3. Training programmes for staff 4. Proof of implemented OHS compliance programs with specific reference to Healthcare Risk Waste in hospitals. 5. The Bidder’s Healthcare Risk Waste (HCRW) Management Policy E. References 1. Provide 5 contactable references of which 3 must 10 be Hospital projects. (The references must be on the client’s letterhead with current contact details). These references should be provided for each of the following services: 1.1. General Waste 1.2. Healthcare Risk Waste and Healthcare General Waste TOTAL 100

7. RESPONSE FORMAT Prospective Bidders shall submit their responses in accordance with the response formation specified below – each Section to be clearly marked.

SECTION A: COVER LETTER The letter should as a minimum commit the bidder to achieving the requirements of the bid, together with providing any corporate initiatives that could assist the NMCH Trust with this prestigious project.

SECTION B: RESPONSE TO SELECTION CRITERIA Selection Criteria 6.1 and 6.2 detailed above.

SECTION C: APPENDICES (where applicable) Additional information deemed necessary.

8. NATURE OF INFORMATION OFFERED All materials and data which are submitted by Prospective Bidders shall become the sole property of the NMCH Trust, with the exception of copyrighted material, trade secrets or other proprietary information clearly identified as such by Prospective Bidders.

Prospective Bidders shall be deemed by their submission of a RFQ response to agree to indemnify the NMCH Trust and hold it harmless from any claim or liability and defend any action brought against the NMCH Trust for its refusal to disclose materials marked confidential, trade secret or other proprietary information to any person seeking access thereto.

The NMCH Trust undertakes to keep confidential all information received from any Prospective Bidder which is clearly identified as confidential in such Prospective Bidder’s submission and or Proposal(s) and which is not already in the public domain or in the hands of the NMCH Trust or required to be disclosed by legal or regulatory requirements on the condition that the Prospective Bidder provides the NMCH Trust with a written undertaking in its Proposal to indemnify the NMCH Trust in respect of any claim or liability, and any action brought against the NMCH Trust for its refusal to disclose the relevant materials/data to any person seeking access thereto. Failure to include such an undertaking shall be deemed to be a waiver of the Prospective Bidder’s right to exemption from disclosure and to authorise the NMCH Trust to provide a copy of the relevant materials/data or any part thereof to third parties on due request.

9. CONFLICT OF INTEREST Prospective Bidders including individuals, advisors, companies or others in their organisation who are involved in the procurement process of this project as advisors or professional consultants for the NMCH Trust will be considered grounds for disqualification.

No Prospective Bidder, including individuals, companies, advisors or others in their organisation may be a member of, or in any way participate or be involved, whether directly or indirectly, with more than one Prospective Bidder during any stage of the procurement process. Involvement in more than one Prospective Bidder’s Tender is considered grounds for disqualification.

SECTION 3: TECHNICAL REQUIREMENTS SPECIFICATION

1. SCOPE OF WORK The Prospective Bidder will be expected to render a comprehensive Waste Management Service to the NMCH in a way that won’t compromise the health and safety of patients and staff.

The successful Bidder shall provide the Waste Services which shall include the obligation to  provide a Waste Management service suitable to a healthcare environment.  collect, segregate, store, remove, transport and record in relation to the Hospital Premises all: o Confidential Waste; o Clinical Waste Group A: Clinical Waste being soiled surgical dressings, swabs and other contaminated waste from all treatment areas. Material other than linen from cases of infectious diseases, all human tissue and blood (whether infected or not), and tissue from laboratories, and all related swabs and dressings; Group B: Clinical Waste being discarded syringe, needles, cartridges, glass vials and or any other sharp instruments or items; Group C: Clinical Waste being all laboratory waste, pathology and post mortem waste Group D: Clinical Waste being pharmaceutical and chemical waste; and Group E: Clinical Waste being used bed pan liners, incontinence pads, sanitary towels/pads, urine containers, stoma bags and disposable nappies; o Non-Clinical (Household) Waste o include, but not limited to, kitchen waste; dead flowers; newspapers; office waste; cardboard and other packaging; paper towels; glass; plastic containers and aerosols o Recyclable Waste o metal, cans, cardboard and paper, plastic and glass; and o Special or Hazardous Waste.  ensure that off-site Waste disposal is carried out under its overall management and control.  implement and maintain a documented Healthcare Waste Management Program.

Onsite Waste Management The Bidder will be required to place trained personnel on-site. The personnel/ resources would be required to be on-site on a daily basis, Monday to Sunday, 07:00-19:00, 365 days a year.

The personnel will assist with the day-to-day activities of the facility’s waste management, as follows.  Removal of waste bins from designated waste areas to main waste area;  Sorting of waste materials to their separate streams for recycling and disposal purposes;  Upkeep of waste room facilities’ hygiene;  Daily hygiene management of waste skips & bins (clean & degrease) and general cleaning of waste areas;  Waste management areas must be at all times be free of smell or any pest infestation  Upkeep of waste containers (daily cleaning, rinse and sanitizing of waste bins);  Cleaning of waste areas (degrease floors and walls, mop up and pressure hose area)

Supply of equipment (on rental basis) and consumables The Bidder will be required to provide, on rental basis, all of the required waste management equipment. This information shall be provided to the qualified Bidders in the RFP Stage.

2. WASTE FACILITIES All installed equipment and goods supplied in these facilities, will remain the property of the NMCH and will be maintained by the OpCo. This information shall be provided to the qualified Bidders in the RFP Stage.

All additional equipment and goods supplied by the Service Provider in rendering the service, remain the property of the Service Provider. It is, therefore, expected that the Service Provider will insure such equipment and goods for all risks for the duration of this project. All will become the property of the OpCo after 3 years.

3. DURATION OF SERVICE The Service Provider will be appointed for a period of three (3) years.

4. THE PREMISES The hospital is located at Corner Jubilee Road and Victoria Avenue, Parktown, Johannesburg.

5. NORMAL OPERATIONAL AND SERVICE TIMES The Service Provider is required to deliver a service to OpCo all year round with no closure or service break over the annual Builders’ / Christmas holiday period to facilitate the Client’s Financial Year End.

All directly employed staff will be stationed on site during the Client’s normal business hours throughout the contract period, with certain functions operating during extended hours as set out in the schedule below.

5.1. Normal Hours of Operation Monday to Sunday, 07:00-19:00, 365 days a year.

5.2. After Hours The Service Provider shall ensure that after-hours support is in place to ensure the smooth operation of the facility and for any services that can only be executed after normal business hours. A call-out escalation process must be in place to ensure high level support when required.

SECTION 4: ANNEXURES

6. ANNEXURES Please complete below Annexures and submit as part of the RFQ submission.

ANNEXURE 1: ACCEPTANCE OF BID CONDITIONS AND BIDDER’S DETAILS ANNEXURE 2: CONFLICT OF INTEREST DECLARATION ANNEXURE 3: SELECTION CRITERIA

ANNEXURE 1 ACCEPTANCE OF BID CONDITIONS AND BIDDER’S DETAILS

Request for Qualification No:

Name of Bidder: Authorised signatory:

Name of Authorised Signatory:

Position of Authorised Signatory:

By signing above the Prospective Bidder hereby accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on him/her under this agreement as the Principal(s) liable for the due fulfilment of this contract.

Note to the Prospective Bidder: The Prospective Bidder must complete all relevant information set out below.

BIDDING STRUCTURE Indicate the type of Bidding Structure by marking with an ‘X’:

Individual Bidder: Joint Venture/ Consortium: Sub-Contractors: Other:

REQUIRED INFORMATION If Individual Bidder:

Name of Company: Registration Number: VAT Registration Number: Contact Person: Telephone Number: Cell Number: Fax Number: Email address: Postal Address: Physical Address:

If Joint Venture or Consortium, indicate the following for each partner:

PARTNER 1 Name of Company: Registration Number: VAT Registration Number: Contact Person: Telephone Number: Cell Number: Fax Number: Email address: Postal Address: Physical Address: PARTNER 2 Name of Company: Registration Number: VAT Registration Number: Contact Person: Telephone Number: Cell Number: Fax Number: Email address: Postal Address: Physical Address:

If using sub-contractors, indicate the following:

PRIME CONTRACTOR Name of Company: Registration Number: VAT Registration Number: Contact Person: Telephone Number: Cell Number: Fax Number: Email address: Postal Address:

Physical Address: Sub-Contractor Name of Company: Company Registration Number: VAT Registration Number: Contact Person: Telephone Number: Cell Number: Fax Number: Email address: Postal Address: Physical Address: Sub-Contractor Name of Company: Company Registration Number: VAT Registration Number: Contact Person: Telephone Number: Cell Number: Fax Number: Email address: Postal Address: Physical Address:

Signed at ______on ______20 ___

Signature:

Full name of Signatory:

For: Who warrants that he/she is duly authorised hereto

ANNEXURE 2 CONFLICT OF INTEREST DECLARATION

CONFLICT OF INTEREST DECLARATION

The Prospective Bidder is required to declare any interest that it or its employees may have in the NMCH, or that any NMCH employee may have in the Prospective Bidder.

1. Are you or any person associated with your response, employees of NMCH? (Please tick appropriate box) Yes No

If yes, state particulars

2. Have you, or any person associated with your response, any relationship (family, friend, other) with any person employed in NMCH who may be involved with the evaluation and adjudication of this RFI? (Please tick appropriate box) Yes No

If yes, state particulars

3. Are you, or any person associated with your response, aware of any relationship (family, friend, other) between the Prospective Bidder and any person employed in NMCH who may be involved with the evaluation and adjudication of your response? (Please tick appropriate box) Yes No

If so, state particulars

4. Is the Prospective Bidder aware of any other conflict of interest that it might encounter if it renders services to the NMCH? (Please tick appropriate box) Yes No

If so, state particulars

Signed at ______on ______20 ___

Signature:

Full name of Signatory:

For: Who warrants that he/she is duly authorised hereto

RFQ: Waste Management Services July 2016 Confidential Page 20 of 24 NELSON MANDELA CHILDREN’S HOSPITAL Tender: NMCH WM(FM)006 ANNEXURE 3 SELECTION CRITERIA INSTRUCTIONS TO SUBMIT: Please refer to the electronic document – RFQ NMCH WM(FM)006 Selection Criteria Waste Management Services.xlsx – to complete this section (items 6.1 and 6.2). After completion, save this file as: [Bidder's name] Selection Criteria Waste Management and submit this document, as part of RFQ Submission, to the email address provided. Failure to submit the MS Excel version of this file shall lead to disqualification. Refer to Submission instructions for further details and requirements.

SELECTION CRITERIA 6.1. Information required

The following compulsory Information is required. Failure to complete and supply any of these documents will lead to disqualification of this bid:

Yes / No Reference/Comment Required Information Please select Yes or No Please indicate Reference in RFQ Submission. 1 Proof of valid Waste Accreditation Permit(s) to collect and transport General waste, Recyclable waste, Clinical waste and Select If YES, provide reference of documents in RFQ Submission Special or Hazardous waste. 2 Proof of registration with Gauteng Waste Information System (GWIS). Select If YES, provide reference of documents in RFQ Submission The bidder must be registered in the Gauteng Waste Information System (GWIS) as a transporter of hazardous waste to be disposed of / treated at landfill site / waste handling facility authorized to dispose / treat such waste.

3 Proof of licensed proposed landfill site/ waste handling facility. Select If YES, provide reference of documents in RFQ Submission The bidder must use a licensed landfill site / waste handling facility for disposal / treatment of waste generated at the NMCH.

4 The Bidder must further provide proof of account/ relationship with the proposed landfill / waste handling facility that will be Select If YES, provide reference of documents in RFQ Submission used for the disposal/ treatment of waste generated at NMCH.

5 Valid Tax Clearance Certificate Select If YES, provide reference of documents in RFQ Submission

6 Annexure 1 - Acceptance of Bid Conditions and Bidder’s Details. Select If YES, provide reference of documents in RFQ Submission

7 Annexure 2 - Conflict of Interest Declaration. Select If YES, provide reference of documents in RFQ Submission

8 Annexure 3 - Selection Criteria Select If YES, provide reference of documents in RFQ Submission

9 Certified copies of CIPC company registration documents listing all members with percentages, in case of a CC. Or latest Select If YES, provide reference of documents in RFQ Submission certified copies of all share certificates in case of a company. 10 BEE Certificate verified by a SANAS accredited verification agency or a letter from the supplier’s auditor (option only for Select If YES, provide reference of documents in RFQ Submission Exempted Micro Enterprises with annual turnover less than R5 million).

11 Letter of Good Standing from the Bank indicating 5 years of banking history. Select If YES, provide reference of documents in RFQ Submission

12 Letter of Good Standing with COID. Select If YES, provide reference of documents in RFQ Submission

Note: If a Consortium, Joint Venture or Subcontractor, the documents listed above (6.1) must be submitted for each Consortium/ JV member or subcontractor.

SELECTION CRITERIA 6.2. Evaluation Criteria A minimum score in excess of 60 points out of a possible 100 for the risk assessment based on the Evaluation Criteria listed as Item 6.2 of this RFQ, will be required to be invited to Stage 2. It is imperative that the Bidder answers each of these criteria clearly, identifying the criteria and providing a response. References in support of information provided as part of the Prospective Bidder's RFQ submission, should be clearly indicated in the Reference/Comment section.

Please Reference/Comment Section Evaluation criteria Description Weight select Please indicate Reference in RFQ Submission. A Experience, skills and 1. Bidders’ track record in specified service for the following: 30 ability of Service 1.1. General Waste Select Provide reference of documents in RFQ Submission Provider(s) 1.2. Healthcare Risk Waste and Healthcare General Waste Select Provide reference of documents in RFQ Submission 2. Knowledge and expertise in Healthcare services for the following: 2.1. General Waste Select Provide reference of documents in RFQ Submission 2.2. Healthcare Risk Waste and Healthcare General Waste Select Provide reference of documents in RFQ Submission 3. Number of Healthcare projects still within contractual appointment. 3.1. General Waste Select Provide reference of documents in RFQ Submission 3.2. Healthcare Risk Waste and Healthcare General Waste Select Provide reference of documents in RFQ Submission 4. Waste Management Methodology relating to the collect, segregate, store, remove, Select Provide reference of documents in RFQ Submission transport and record of all the aspects related to Healthcare waste streams.

B Broad Based Black 1. B-BBEE Verification Certificate(s) 30 Select Provide reference of documents in RFQ Submission Economic 2. Social and Community upliftment programs currently involved in. Empowerment Select If YES, provide reference of documents in RFQ objectives 2.1. General Waste Submission Select If YES, provide reference of documents in RFQ 2.2. Healthcare Risk Waste and Healthcare General Waste Submission C Proposal and 1. Proposed Waste Management Program. 10 Select Provide reference of documents in RFQ Submission understanding the 2. Allocation of resources, organogram and statement regarding involvement of Provide reference of documents in RFQ Submission Select scope of the project management on the project. D Quality Management 1. A policy statement highlighting systems in place to monitor and measure the quality of 20 Select Provide reference of documents in RFQ Submission and Compliance its services. 2. Infection Control Policy Select Provide reference of documents in RFQ Submission 3. Training programmes for staff Select Provide reference of documents in RFQ Submission 4. Proof of implemented OHS compliance programs with specific reference to Healthcare Select Provide reference of documents in RFQ Submission Risk Waste in hospitals 5. The Bidder’s Healthcare Risk Waste (HCRW) Management Policy Select Provide reference of documents in RFQ Submission

RFQ: Waste Management Services July 2016 Confidential Page 23 of 24 NELSON MANDELA CHILDREN’S HOSPITAL Tender: NMCH WM(FM)006 Please Reference/Comment Section Evaluation criteria Description Weight select Please indicate Reference in RFQ Submission. E References 1. Provide 5 contactable references of which 3 must be Hospitals projects. (The 10 references must be on the client’s letterhead with current contact details.) These references should be provided for each of the following services: 1.1. General Waste Select Provide reference of documents in RFQ Submission 1.2. Healthcare Risk Waste and Healthcare General Waste Select Provide reference of documents in RFQ Submission

TOTAL 100

RFQ: Waste Management Services July 2016 Confidential Page 24 of 24