Display Changes to Vendors

Work Instruction Functional Area: Accounts Payable Display Changes to Vendors

Purpose

Use this procedure to execute the Display Changes to Vendor Report.

Trigger

Perform this procedure when you need to track vendor master record changes.

Prerequisites

Menu Path

Use the following menu path to begin this transaction:

 Select Accounting Financial Accounting Accounts Payable Information Systems Reports for Accounts Payable Reporting Master Data to go to the Display Changes to Vendors screen.

Transaction Code

S_ALR_87012089

Business Process Information

For audit purposes the AP Department has needs to track vendor master changes compared to either documented requests submitted by the payees or new address information on the vendor’s invoice. In addition changing social security numbers and banking information on vendor master records will/could be done on a regular basis and it will be necessary to spot check these changes. Executing this report will allow the AP Department to review vendor master changes on a regular basis and be able to provide both internal and external auditors with reports for their review.

Helpful Hints

 The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields.  If the report is executed on a routine basis, the selection criteria that a user prefers can be saved in a variant by:

1. Entering the desired selection criteria

2. Saving the criteria by using menu path Goto Variant Save as Variant

3. Assigning a name for the variant

 The variant is accessed by clicking and selecting the Variant name. Work Instruction Functional Area: Accounts Payable Display Changes to Vendors

Procedure

1. Start the transaction using the menu path or transaction code.

Display Changes to Vendors

2. As required, complete/review the following fields:

Field R/O/C Description

Vendor Optional Business partner that provides materials or services Example: 500015

If left blank, the report will execute for all vendor master record changes.

10_AP_S_ALR_87012089_Disp Changes To 8/19/2017 Ven_0_VenMstrDataMaint.udc 2/7 Ver: © University of Cincinnati Work Instruction Functional Area: Accounts Payable Display Changes to Vendors

to Optional End date when specifying a range of dates Example: 500020

Place the last vendor number for which this report should select records, leave blank if the report is being run for just the vendor record indicated in the preceding step.

Changed on Optional Date the change was made Example: 09/30/2004

to Optional End date when specifying a range of dates Example: 10/01/2004

Changed by Optional Indicates the last person to make a change in SAP to the record or document Example: CARASLD

This will be the user’s SAP ID only.

to Optional End date when specifying a range of dates Example: CARASLD

3. Perform one of the following: If The Report Should Include Then Field changes to General data (such as Name, Address, etc) for the vendors identified above Select to the left of General data.

Changes to General data for all vendors Select to the left of All vendors.

Select to the left of Company code data. Changes to Company code data (such as Reconciliation account, Payment terms, etc) for the vendors identified above If this indicator is set, specify the company code below.

Company code Optional Organizational unit within Financial Accounting Example: UC

to Optional End date when specifying a range of dates Example:

Leave blank; only one company code has been defined in the system.

5. Perform one of the following: If Then The report should include field changes to Purchasing organization data (such as Inco Select to the left of Purchasing organization Terms) data.

If this indicator is set, indicate purchasing organization below.

Purchasing organization Optional Code identifying the purchasing subdivision within the company Example: 0001

Leave blank only one Purchasing Organization will be defined in the system.

Field group Optional Grouping of several fields that belong as a unit within an Info set; An info set contains key figures that bear some logical relation to each other; For example, they relate to a specific function or are required by the same user Example:

Leave blank; functionality not configured.

Sorting Required Indicator for a report that specifies sorting sequences Example: 1

7. Perform one of the following: If Then Technical field names are needed on the report Select to the left of Technical field names. Screen names are needed on the report Select to the left of Name.

8. Click .

Display Changes to Vendors (2)

9. Click until you return to the SAP Easy Access screen.

10. You have completed this transaction.

Result

You have selected the Displays Changes to Vendors Report.

Comments

The report can be saved to the user’s computer or external drive by using menu path List Save/send File. The report can be saved in ‘Rich Text’ format.

Click to print report.