AGENDA and NOTICE SCHOOL COMMITTEE MEETING

Regular Session Meeting LOCATION Monday, September 14, 2020 Remote Location Meeting Dial-In: 1 646 558 8656 Webinar ID: 840 0424 2349 6:00 PM URL: h ttps://us02web.zoom.us/j/84004242349

AGENDA

6:00 p .m. Open E xecutive S ession - Remote Call --To d iscuss contract negotiations with union personnel, as to d o so in public session would be detrimental to the District’s position; and --To discuss contract negotiations with non-union personnel, specifically the S uperintendent, as to do so i n public session would be detrimental t o the District’s p osition; a nd --To R eview and Approve E xecutive S ession Minutes (8/7, 8/10). 7:30 p.m. Open Regular Session - Remote Call 1. Special Matters a. Recognition of School Committee Member Christine Hogan b. Welcome o f new S chool Committee Member Sarah Troiano c. Covid-19/School Reopening Update ( Discussion/Action) 20 m ins 2. Public Comment 20 Mins This is an opportunity for members of the community to address the School Committee. School Committee Policy BEDH allots each speaker three (3) minutes to present their material, which “may address topics on the agenda, items specified for public comment, or items within the scope of responsibility of the School Committee.” Members of the Public wishing to address the Committee shall sign in on the form provided at the Meeting and, after being recognized by the Chair, shall state their name, address, and the agenda item they wish to address. The Chair in his/her discretion may also add time for public comment after a specific agenda item. 3. Educational Matters a. District Reports 20 Mins i. SEA Report ii. Business and F inance Director’s Report iii. Assistant Superintendent’s Report iv. Superintendent’s Report 4. Business and P olicy Matters a. School Committee Reorganization (Discussion/Action) 30 mins i. Select Chair and V ice-Chair f or 2020-2021 ii. Liaison Assignments for 2020-2021 b. School C ommittee Goals for F Y21 (Discussion/Action) 20 mins c. Superintendent’s Goals for FY21 (Discussion/Action) 20 mins d. Tri-District Meeting U pdate (Discussion) 10 m ins e. Policy Manual Updates (Discussion/Action) 20 mins i. BEDH: Public Comment at S chool Committee Meetings ii. EBCFA: Face C overings iii. JFABE: E ducational Opportunities for M ilitary Children iv. JFABF: Educational Opportunities f or Children in Foster Care f. Approve M emorandum o f Agreement with C ustodial U nion (Discussion/Action) 10 mins g. 2020-2021 School Year Calendar (Discussion/Action) 10 mins h. Liaison Reports (Discussion) 10 Mins i. Future Agenda I tems (Discussion) 10 mins j. Minutes (8/7, 8 /10, 8/13) (Discussion/Action) 5 mins 5. Adjournment

"This listing of m atters is those reasonably anticipated b y the C hair which may be discussed at the m eeting. Not all items listed may in f act be d iscussed a nd other i tems not listed may also b e brought up for d iscussion t o the e xtent permitted by law." IMPORTANT REMINDER Starting during the 2020-2021 school year, the Sudbury Public Schools will have new hours. ● Elementary Schools, 7:55 AM - 2:25 PM ● Elementary ILAP Dismissal Time, 11:45 AM ● Curtis Middle School, 8:30 AM - 3:10 PM ● Curtis ILAP Dismissal Time, 12:45 PM Sudbury Public Schools School Committee Meeting

Date: September 14, 2020

Agenda Item #3,A: District Reports

Recommendation: N/A

Background Information: N/A

Attachments: “FY21 Grant and Relief Funding Update Memo”

Action ____ Report _XXX____ Discussion ___

Sudbury Public Schools 40 Fairbank Road Sudbury, Massachusetts 01776 Phone: (978) 639-3211 Fax: (978) 443-9001

Brad J. Crozier Donald R. Sawyer Superintendent of Schools Director of Business & Finance [email protected] [email protected]

To: School Committee From: Donald R. Sawyer Director of Business & Finance Date: September 10, 2020 Re: FY21 Grant & Relief Funding Update

An update on FY21 grant and relief funding, the following table provides the Committee with details on the ESSER (“CARES Act”) funding and the CvRF Relief funding submitted for Sudbury Public Schools.

Fund 113 - ESSER Elementary and Secondary Schools Emergency Relief Fund

7 - Supplies & Materials Lexia technology platform for remote learners $ 28,500 Math Learning Center's Home Connections/Bridges $ 30,590

TOTAL: $ 59,090

Fund 102 - CvRF Coronarvirus Relief Fund (CvRF) School Reopening Grant Fund

9 - Other Costs Contract Service for sanitize and disinfect district facilities. $ 401,940 Increased HVAC Mechanicals Operations to provide air quality protections to Students and Staff. $ 201,735

TOTAL: $ 603,675

Page 1 of 2

The following table provides the District’s final FY21 approved entitlement grant totals.

Fund Code - Grant Name

262 - Early Childhood Special Education (ECSE) Program Federal Entitlement Grant $21,491

240 - Individuals with Disabilities Education Act (IDEA) Federal Special Education Entitlement Grant $609,875

305 - Title I, Part A: Improving Basic Programs $70,726

140 - Title II, Part A: Building Systems of Support for Excellent Teaching and Leading $36,552

309 - Title IV, Part A: Student Support and Academic Enrichment $10,000

District Total $807,734

Page 2 of 2 Sudbury Public Schools School Committee Meeting

Date: September 14, 2020

Agenda Item #4,A: School Committee Reorganization

Recommendation: • Motion to appoint ____ as School Committee Chair for the 2020- 2021 school year. Motion to appoint ____ as School Committee Vice-Chair for the 2020-2021 school year. • Motion to approve the FY21 School Committee Liaison and Responsibilities Assignments as discussed.

Background Information: School Committee Policy BDA requires that “the School Committee, at its first regular meeting following the Sudbury annual Town Meting, will elect from its membership a Chair and a Vice-Chair, all of whom hold their respective offices for a term of one year or until a successor is elected.”

Attachments: “School Committee Policy BDA: School Committee Organizational Meeting”; “FY21 Liaison and SC Responsibilities Worksheet”;

Action _XXX___ Report _____ Discussion _XXX__

File: BDA

SCHOOL COMMITTEE ORGANIZATIONAL MEETING

For the purpose of organizing, the School Committee, at its first regular meeting following the Sudbury annual Town Meeting, will elect from its membership a Chair and Vice-Chair, all of whom will hold their respective offices for a term of one year or until a successor is elected.

In the event the Chair and Vice-Chair are no longer members of the School Committee, the senior member (years served) will act as the Chair Pro-Tem.

A majority of the members of the School Committee will constitute a quorum. The election will proceed as follows:

1. Nominations for the office of Chair will be made from the floor. The Chair will be elected by a majority roll-call vote of the members present and voting. If no nominee receives a majority vote, the election will be declared null and void and nominations will be reopened.

2. Upon election, the new Chair will preside, calling for the election of a Vice-Chair. The procedure used for their election will be the same as that for electing the Chair.

Any vacancy among the officers occurring between organizational meetings will be filled by a member elected by the School Committee. The election will be conducted as described above. Following election of officers at its organizational meeting, the School Committee may proceed into such regular or special business as scheduled on the agenda.

Sudbury Public Schools FY21 Liaison & SC Responsibilities Assignments Worksheet

Position FY20 Member(s) FY21 Member(s) Notes Board of Selectmen Lisa Kouchakdjian, Silvia Nerssessian Finance & Budget Silvia Nerssessian, Meredith Gerson MASC Delegate(s) Maggie Helon Lincoln-Sudbury RHS Lisa Kouchakdjian, Silvia Nerssessian SEPAC Maggie Helon METCO Christine Hogan EDCO Meredith Gerson Health Advisory Committee Meredith Gerson, Maggie Helon S.E.R.F. Kim Swain Budget Strategies Task Force Lisa Kouchakdjian, Silvia Nerssessian Diversity Task Force N/A Josiah Haynes School Liaison Silvia Nerssessian Israel Loring School Liaison Lisa Kouchakdjian General John Nixon School Liaison Meredith Gerson Peter Noyes School Liaison Maggie Helon Ephraim Curtis Middle School Liaison Christine Hogan

Position FY19 Member(s) FY20 Member(s) Notes Negotiations/ Labor Relations Lisa Kouchakdjian, Silvia Nerssessian Public Relations/ Communications Lisa Kouchakdjian, Meredith Gerson Policy Maggie Helon, Meredith Gerson School Start Time Christine Hogan Superintendent Evaluation Lisa Kouchakdjian, Silvia Nerssessian Legislative Forum Christine Hogan Relocation of Administrative Offices Silvia Nerssessian, Maggie Helon Master Plan Steering Committee Lisa Kouchakdjian

Sudbury Public Schools School Committee Meeting

Date: September 14, 2020

Agenda Item #4,C: Superintendent’s Goals for FY21

Recommendation: Motion to approve the 2020-2021 Superintendent Goals.

Background Information: N/A

Attachments: “2020-2021 Superintendent Goals”

Action _XXX___ Report _____ Discussion _XXX__

September 14, 2020

2020-2021 Superintendent Goals

District Goals 1. Promote the social, emotional, and physical wellness of all students. 2. Implement innovative, research-based curriculum and educational practices. 3. Provide learning experiences that aim to engage and challenge at students’ individual levels.

The following Superintendent Goals are intended to enhance and focus the district-wide goals outlined in the District Strategic Plan.

District Goal - Equity By June of 2021, the superintendent will evaluate and improve educational equity to ensure access to curriculum, high-quality instruction, and culturally proficient practices for all students. Action Steps 1. Establish systems to review, observe and/or audit educational equity at each school. 2. Plan a systematic audit process for educational equity. 3. Monitor participation and access of all students during remote education periods.

Student Goal - Achievement By June of 2021, the superintendent will assess, address, and monitor learning impacts during the pandemic. Action Steps 1. Identify baseline metrics for assessing academic and social-emotional learning outcomes. 2. Provide oversight for data collection and analysis. 3. Assess the pacing and learning guides for instructional adjustments. 4. Strengthen a tiered approach to address instructional and mental health needs. 5. Monitor learning throughout the school year.

Professional Practice By June of 2021, the superintendent will engage in professional development activities to support antiracist policies and practices in the district. Action Steps 1. Attend MASS workshops on antiracist practices in schools. 2. Engage the Community and Staff in conversations about race and equity 3. Continue the ongoing administrative PD by establishing and participating in SALT Book Study Group.

DESE Indicators of Practice Instructional Leadership - “Uses multiple sources of evidence related to student learning, including state, district, and school assessment results and growth data, to inform school and district goals and improve organizational performance, educator effectiveness, and student learning.”

Management and Operations - “Develops and executes effective plans, procedures. Routines, and operational systems to address a full range of safety, health, and emotional and social needs.”

Community Engagement - “Actively ensures that all families are welcome members of the classroom and school community and can contribute to the effectiveness of of the classroom, school, district, and community.”

Professional Culture - Communication “Demonstrates strong interpersonal, written, and verbal communication skills.”

Sudbury Public Schools School Committee Meeting

Date: September 14, 2020

Agenda Item #4,E: Policy Manual Updates

Recommendation: N/A

Background Information: N/A

Attachments: “Policy BEDH: Public Comment at School Committee Meetings”; “Policy JFABE (MASC): Educational Opportunities for Military Children”’; “Policy JFABE (SPS): Enrollment of Children of Non-Resident Employees”; “Policy EBCFA: Face Coverings”; “Policy JFABF: Educational Opportunities for Children in Foster Care”

Action _XXX___ Report _____ Discussion _XXX__

File: BEDH

PUBLIC COMMENT AT SCHOOL COMMITTEE MEETINGS

All regular and special meetings of the School Committee shall be open to the public. Executive sessions will be held only as prescribed by the Statutes of the Commonwealth of Massachusetts.

The School Committee desires citizens of the Districtindividuals to attend its meetings so that they may become better acquainted with the operations and the programs of our local public schools. In addition, the Committee would like the opportunity to hear the wishes and ideas of the publicpublic comment.

Public comment is not a discussion, debate, or dialogue between individuals and the School Committee. It is an individual's opportunity to express an opinion on issues within the School Committee's authority.

In order that all citizens who wish to be heard before the Committee have a chance and tTo ensure the ability of the Committee to conduct the District's business in an orderly manner, the following rules and procedures are adopted:

1. At the start of each regularly scheduled School Committee meeting, individuals will sign in for an opportunity to speak during public comment. The public comment segment shall not exceed 15 minutes. All speakers are encouraged to present their remarks in a respectful manner 1. At the start of each regularly scheduled School Committee meeting, individuals or group representatives will be invited to address the Committee. The Chair shall determine the length of the public participation segment.

2. Speakers will be allowed three (3) minutes to present their material and must begin their comments by stating their name and city/town.. The presiding Chair may permit extension of this time limit, in extenuating circumstances.

3. Topics for discussion should be limited to those items within the School Committee's scope of authority. The authority of the School Committee primarily concerns the review and approval of the budget of the district's public schools, the performance of the Superintendent, and the educational goals and policies of the district's public schools. Comments and complaints regarding school personnel (apart from the Superintendent) or students are generally prohibited unless those comments and complaints concern matters within the scope of School Committee authority. 3. Individuals may address topics on the agenda, items specified for public comment, or items within the scope of responsibility of the School Committee.

4. The Chair of the meeting, after a warning, reserves the right to terminate speech which is not constitutionally protected because it constitutes true threats that are likely to provoke a violent reaction and cause a breach of the peace, or incitement to imminent lawless conduct, or contains obscenities. 4. Improper conduct and remarks will not be allowed. Defamatory or abusive remarks are always out of order. If a speaker persists in improper conduct or remarks, the Chair may terminate that individual’s privilege of address.

5. Written comments longer than three (3) minutes may be presented to the presiding Chair before or after the meeting. All remarks will be addressed through the Chair of the meeting. Comments made during the public comment portion of the meeting do not necessarily reflect the views or positions of the School Committee. Sudbury Public Schools

File: BEDH

5. Speakers may offer such objective criticisms of the school operations and programs as concern them, but in public session the Committee will not hear personal complaints of school personnel nor against any member of the school community. Under most circumstances, administrative channels are the proper means for disposition of legitimate complaints involving staff members.

6. Written comments longer than three (3) minutes may be presented to the Committee before or after the meeting for the Committee members’ review and consideration at an appropriate time.

Sudbury Public Schools

File: JFABE

EDUCATIONAL OPPORTUNITIES FOR MILITARY CHILDREN

To facilitate the placement, enrollment, graduation,'data collection, and provision of special services for students transferring into or out of the District because of their parents or guardians being on active duty in the U.S. Armed Services, the District supports and will implement its responsibilities as outlined in the Interstate Compact on Educational Opportunity for Military Children. The district believes it is appropriate to remove barriers to educational success imposed on children of military families resulting from frequent moves required by parents' or guardians' military deployment.

Definitions

Children of military families: School aged children, enrolled in kindergarten through 12th 8th grade, in the household of an active duty member of the uniformed service of the United States, including members of the National Guard and Reserve serving on active duty.

Deployment: The period one month before the service members' departure from their home station on military orders through six months after return to their home station.

Education(al) records: Official records, files, and data directly related to a student and maintained by the school including, but not limited to, records encompassing all the material kept in the student's cumulative folder.

Eligible students are children of military families as well as the children of veterans who have been severely injured and medically discharged, and children of active duty personnel who died on active duty. Children of retired active duty personnel are also eligible to receive services for one year following the discharge due to severe injury, or the retirement or death of an active military parent. The Compact does not apply to children of inactive Guard or Reserves, veterans and retired personnel not included above, or U.S. Department of Defense personnel and other federal civil service employees and contract employees.

The District's responsibilities to eligible students include the following:

• Sending schools must send either official or unofficial records with the moving students and District receiving schools must use those records for immediate enrollment and educational placement.

• Upon enrollment of an eligible student, the receiving school must request official records and the sending schools shall respond within 10 days with the records.

• Immunization requirements of the District may be met within 30 days from the date of enrollment (or be in progress). 1 of2

File: JFABE

• Receiving schools must initially honor placement of students in all courses from the sending school. These include, but are not limited to, Honors, International Baccalaureate, Advanced Placement, vocational-technical, and career pathway courses, if those courses are offered in the receiving school and space is available. The receiving schools must also initially honor placement of like programs to those of the student in the sending state, including, but not limited to, Gifted and Talented programs, and English as a Second Language programs. Receiving schools are not precluded from performing subsequent evaluation to ensure the appropriate placement and continued enrollment of the student in courses and programs.

• In compliance with federal law, the district will assume financial and programmatic responsibility for the special education programs of students with existing IEPs drafted in other states.

• As appropriate, the District will exercise the right to waive prerequisites for all courses and programs, while also maintaining its right to re-evaluate the student to ensure continued enrollment, also as deemed appropriate.

• Students of active duty personnel shall have additional excused absences, as necessary, for visitations relative to leave or deployment.

• An eligible student living with a noncustodial parent or other person standing in loco parentis shall be permitted to continue to attend the school in which he or she was enrolled while living with the custodial parent or guardian, without any tuition fee imposed.

• The District high school will accept exit or end-of-year exams required from the sending state, national norm-referenced tests, or alternate testing instead of testing requirements for graduation in the District (receiving state.) If this is not possible, the alternative provision of the Interstate Compact shall be followed to facilitate the on-time graduation of the student in accordance with Compact provisions.

LEGAL REFS: M.G. L.15E; Interstate Compact on Educational Opportunity for Military Children

SOURCE: MASC October 2019

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File: JFABEJFABG

ENROLLMENT OF CHILDREN OF NON-RESIDENT EMPLOYEES

The Sudbury Public Schools provide a quality education to all of its students. It is a sign of confidence and support for our programs if employees wish to enroll their children in the Sudbury Schools. It is also an indication of appreciation of the staff for the Sudbury School Committee to approve the enrollment in our schools of the children of non-resident employees. This enrollment extends the benefits of our educational program to the children of those people whose efforts create the fine programs of the Sudbury Schools.

Procedure for Enrollment

A. Any non-resident employee of the Sudbury Public Schools or the Lincoln-Sudbury Regional High School who works a minimum of 0.5 FTE and is eligible for benefits such as health insurance desiring to enroll a child(ren) within the Sudbury Schools or Lincoln/Sudbury Regional High School will write a letter requesting this admission to the Superintendent of the Sudbury Schools. B. Requests for admission must be made to the Superintendent of the Sudbury Schools by March 1 of the school year preceding the September in which enrollment is desired. All non-resident admissions will commence in September of the academic year. The Superintendent may waive this date under extenuating circumstances. C. Along with the request for admission, the employee will include copies of educational records and information, if available. D. The Superintendent will communicate their decision regarding enrollment no later than June 30 following the receipt of the request for admission. E. This enrollment will continue so long as the employee is employed by the Sudbury Schools or the Lincoln/Sudbury Regional High School. It will continue, even though the non-resident employee is on an approved leave of absence. F. Once enrollment is approved, the child(ren) of a non-resident employee will be considered a Sudbury school pupil until the completion of the eighth grade year, with access to all Sudbury school programs as outlined in this document. G. Once the enrollment is approved by the Superintendent, the employee will complete all formal registration procedures. H. The non-resident employee will be responsible for the transportation of their child(ren) to and from school. I. All school rules, regulations, and fee requirements will apply equally to the child(ren) of a non- resident staff member. J. A student whose parent leaves the employ of the Sudbury Schools or the Lincoln/Sudbury Regional High School may continue to attend the Sudbury Schools for the balance of the year.

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Sudbury Public Schools

File: JFABE

File: JFABG

Criteria for Enrollment

A. The School Committee reserves the right to deny admissions to pupils based on space constraints of the district. B. The Superintendent of the Sudbury Schools will determine the school in which the child(ren) will be enrolled. All efforts will be made to place the child(ren) in the same school building where their parent is employed, but space constraints and grade assignment may dictate a different assignment. Once a school assignment has been determined, it will change only due to progress through the grades or school re-organization.

2 of 2 Sudbury Public Schools File: EBCFA

FACE COVERINGS

The Sudbury Public Schools District is committed to providing a safe environment as schools reopen during the COVID-19 pandemic. According to public health experts, one of the best ways to stop the spread of coronavirus and to keep members of our school community safe is the use of face masks or face coverings. Therefore, in accordance with guidance from the Center for Disease Control (CDC), the Department of Elementary and Secondary Education (DESE) and the Massachusetts Department of Public Health (DPH), the following requirements are in place until further notice.

A face covering that covers the nose and mouth must be worn by all individuals in school buildings, on school grounds and on school transportation, even when social distancing is observed. Exempted from this policy are students in Grade 1 and below.

Individuals may be excused from the requirement for the following list of reasons, per CDC guidance:

The individual: has trouble breathing; is unconscious; in incapacitated; cannot remove the mask or face covering without assistance.

In addition, masks or face coverings will not be required for anyone who has a medical, behavioral or other challenge making it unsafe to wear a face mask or face covering. A written note from a physician is required for a requested exemption. Parents may not excuse their child from the face mask requirement by signing a waiver.

Additionally, face masks or face coverings will not be required when appropriate social distancing is enforced as determined by the Superintendent:. during mask breaks; while eating or drinking; during physical education classes; while outside.

Exceptions to this policy under certain circumstances, such as for students with medical, behavioral or other challenges who are unable to wear masks, must be approved by the building principal in consultation with the school nurse or local Board of Health. Face shields or physical barriers may provide an alternative in some instances.

A student’s mask or face covering is to be provided by the student’s family. Staff members are responsible for providing their own face coverings. However, the district will supply disposable face covering for individuals who arrive at a building, or board school transportation, without one.

If students are in violation of this policy, the building principal will consult with the parent/guardians to determine whether an exception is appropriate, or the student may be removed from the school building for in-person learning until such time as they can comply with the requirement or the requirement is lifted.

Violations of this policy by staff will be handled in the same manner as other violations of School Committee policy.

Visitors in violation of this policy will be denied entry to the school/district facility.

This policy will remain in place until rescinded by the School Committee.

LEGAL REF.: Commonwealth of Massachusetts, COVID-19 Order No. 31 - https://www.mass.gov/doc/may-1-2020-masks-and-face- coverings/download

REFS.: Center for Disease Control and Prevention – Considerations for Wearing Masks - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth- face-cover-guidance.html Massachusetts Department of Elementary and Secondary Education – Reopening Guidelines - http://www.doe.mass.edu/covid19/ Commonwealth of Massachusetts – Mask Up MA! – https://www.mass.gov/news/mask-up-ma

SOURCE: MASC – August 2020

File: JFABF

EDUCATIONAL OPPORTUNITIES FOR CHILDREN IN FOSTER CARE

The purpose of this policy is to ensure the educational stability of students in foster care. Educational stability has a lasting impact on students' academic achievement and wellbeing, and the School Committee ꞏis committed to supporting all efforts to ensure that students in foster care have equal access to high- quality, stable educational experiences from preschool (if offered) through high school graduation completion of 8th grade.

Irrespective of the location of a foster care placement, students in foster care will continue to attend their school of origin, unless after a collaborative decision-making process, it is determined to be in the student's best interest to enroll in and attend school in the district in which the student resides in foster care. Enrollment of students in the district where they reside in foster care will take place immediately upon such a determination.

The district has designated a point of contact for students in foster care. The 'district and the point of contact will collaborate with DCF to ensure that students can access transportation and the other services to which they may be entitled.

Best Interest Determination

Decisions about whether a student in foster care should continue to attend the school of origin should be made collaboratively by DCF, the student (as appropriate), the student's family and/or foster family (or, if different, the person authorized to make educational decisions on behalf of the student), the school and district of origin, and (when appropriate) the local district where the student is placed. Best interest determinations should focus on the needs of each individual student and account for unique factors about the student and his or hertheir foster care placement. Every effort should be made to reach agreement regarding the appropriate school placement of a student in foster care; however, DCF will finalize the best interest determination if the relevant parties cannot agree on the best school for the student to attend.

The district can seek review of DCF's decision by utilizing a Foster Care School Selection Dispute Resolution Process established by DESE and DCF. Decisions made through this process are not subject to review. To the extent feasible and appropriate, the district will ensure that a child remains in his or hertheir school of origin while the disputes are being resolved to minimize disruptions and reduce the number of moves between schools.

Transportation

The district of origin must collaborate with DCF on how transportation will be arranged and provided to ensure that students in foster care who need transportation to remain in their school of origin will receive such transportation while they are in foster care.

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File: JFABF

Transportation options may include using Title I funds, establishing regional collaborations among districts, coordinating with existing routes for transportation, seeking help from foster parent(s), etc. Absent other agreements between the district and DCF, the district of origin is responsible for providing transportation to and from the school of origin.

Immediate Enrollment

If it is in the best interest of a student in foster care to leave the school of origin, the student must be immediately enrolled in the district in which he or shethey resides in foster care. During enrollment of students in foster care, DCF representatives will present the district with a form indicating that the student is in foster care, along with a state-agency identification badge.

If the student does not have immediate access to immunization records, the student shall be permitted to enroll under a personal exception. Students and families should be encouraged to obtain current immunization records or immunizations as soon as possible, and the district liaison is directed to assist. Emergency contact information is required at the time of enrollment consistent with district policies, including compliance with the state's address confidentiality program when necessary. After enrollment, the district will immediately request available records from the student's previous school.

Attendance rights by living in attendance areas, other student assignment policies, or intra and inter- district choice options are available to students in foster care (homeless families) on the same terms as families who reside in the district. Accordingly, the district will provide transportation services to school in a manner comparable to the transportation provided for all other students in the district.

LEGAL REFS: Every Student Succeeds Act (ESSA); Fostering Connections to Success and Increasing Adoptions Act of2008 (Fostering Connections Act)

SOURCE: MASC October 2019

2 of2 Sudbury Public Schools School Committee Meeting

Date: September 14, 2020

Agenda Item #4,G: 2020-2021 School Year Calendar

Recommendation: Motion to approve the 2020-2021 school year calendar as presented

Background Information: N/A

Attachments: “Sudbury Public Schools DRAFT 2020-2021 Calendar and Important Dates”

Action _XXX___ Report _____ Discussion _XXX__ Sudbury Public Schools-DRAFT 2020-2021 School Calendar

July ‘20 August ‘20 September ‘20 Su M Tu W Th F S Su M Tu W Th F S Su M Tu W Th F S 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31

October ‘20 November ‘20 December ‘20 Su M Tu W Th F S Su M Tu W Th F S Su M Tu W Th F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31

January ‘21 February ‘21 March ‘21 Su M Tu W Th F S Su M Tu W Th F S Su M Tu W Th F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 28 29 30 31 31

April ‘21 May ‘21 June ‘21 Su M Tu W Th F S Su M Tu W Th F S Su M Tu W Th F S 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 30 31

School Closed/ Holidays Teacher in-Service Day (no school for students)

Early Release First of School

Cohort A Cohort B

Revised September 10, 2020 Sudbury Public Schools-DRAFT 2020-2021 Important Dates July August September 4 Independence Day 26-27 New Teacher 1-14 Professional Days (No Orientation Begins School) 27 New (to Sudbury) Student 7 Labor Day (No School) Orientation 15 Students Return 30 Eid Al-Adha 19 Rosh Hashanah 31 Professional Development 28 Yom Kippur

October November December 12 Colubus Day/Indigenous 3 Professional Day (No 4 End of Trimester People’s Day School) (ECMS)/Elementary Report 28 Parent-Teacher Conferences 4 Parent-Teacher Conferences Cards 11 Veteran’s Day Observed 10 Hanukkah Begins 14 Diwali 25 Christmas 26-27 Thanksgiving Recess 26 Kwanzaa Begins

January February March 1 New Year’s Day (No School) 12 Chinese New Year 3 Parent-Teacher Conferences 18 Martin Luther King Jr. Day 15 President’s Day 10 Parent-Teacher Conferences 26 Kickoff to Kindergarten 16-19 February Break 12 Professional Day (No 29 Professional Day (No School) School) 12 Ramadan Begins 17 End of Trimester (ECMS)/Elementary Report Cards 25 5th Grade Parent Orientation 27 Passover Begins

April May June 2 Good Friday (No School) 12 Eid Al-fitr Begins 17 Final Day of School 4 Easter 31 Memorial Day (No School) 19 Patriots’ Day (No School) 20-23 April Break

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Revised September 10, 2020 Sudbury Public Schools School Committee Meeting

Date: September 14, 2020

Agenda Item #4,J: Minutes

Recommendation: N/A

Background Information: N/A

Attachments: “Sudbury School Committee Meeting Minutes, August 7, 2020 DRAFT”; “Sudbury School Committee Meeting Minutes, August 10, 2020 DRAFT”; “Sudbury School Committee Meeting Minutes, August 13, 2020 DRAFT”

Action _XXX___ Report _____ Discussion _XXX__ Sudbury School Committee Meeting Minutes-DRAFT August 7, 2020 Virtual Meeting

Members Present: Lisa Kouchakdjian, Chair Silvia Nerssessian, Vice Chair Meredith Gerson Maggie Helon Sarah Troiano (Member-Elect)

Members Absent: Christine Hogan

Also Present: Brad Crozier, Superintendent Kim Swain, Assistant Superintendent Don Sawyer, Director of Business and Finance

Regular Session Meeting Chair Lisa Kouchakdjian opened the meeting at 3:02 PM.

1. Executive Session a. Lisa Kouchakdjian motioned to enter Executive Session to discuss contract negotiations with union personnel, as to do so in open session would be detrimental to the District; and to review and approve Executive Session Minutes; and to return, Silvia Nerssessian seconded. i. ROLL CALL VOTE 1. Meredith Gerson: Aye 2. Maggie Helon: Aye 3. Lisa Kouchakdjian: Aye 4. Silvia Nerssessian: Aye a. VOTE: 4-0. Motion carries. ​ 2. Public Comment a. Barbara Gogan of Concord Road, a librarian at Noyes, spoke to the committee to share a colleague’s story about returning to school in the pandemic. b. Sarah Murphy of Thunder Road, a second grade teacher at Noyes, spoke to the committee regarding the difficulties of hybrid learning from an educator’s perspective and her belief that remote learning is safest. c. Abby Salon (not a Sudbury resident), a teacher at Curtis, read a colleague’s statement regarding safety concerns of staff members. d. Risa Felt (not a Sudbury resident), a first grade teacher at Noyes, spoke to the committee regarding the challenges of in-person learning for students and staff. e. Melissa Morabito, a teacher at Nixon, read a colleague’s personal statement regarding safety concerns for educators and their families. f. Ellen Vedora of 25 McClain Drive, a literacy specialist at Haynes, read a colleague’s statement regarding the pressures on educators to change best teaching practices and the concerns for in-person learning. g. Tracy Berry, ABA Tutor at Nixon, spoke to the committee to ask the community to stop placing blame on educators and administration for how this pandemic is impacting education and student learning. h. Betsy Allen of Arlington, a second grade teacher at Noyes, spoke to the committee regarding concerns for safety by reopening in the hybrid model. i. Kate McCullough, a sixth grade special education teacher at Curtis, spoke to the committee to share how well virtual Extended School Year education went over the summer, and her belief that such great results could be reflected during the regular school year. j. Monica Rogan of Goodnow Road spoke to the committee regarding communication and communication of the differences between remote learning and in-person learning. k. Leslie Dooley of Holliston, a music teacher at Nixon, spoke to the committee regarding concerns of teacher quarantine and coverage for absences. l. Debbie Moynihan of Raymond Road spoke to the committee regarding the difficulties of keeping young learners distanced and wearing masks. m. Chris McClure of Pennymeadow Road spoke to the committee regarding concerns about students spending so much time in front of computers each day. 3. District Reopening Plan a. Superintendent Crozier updated the committee on reopening plans, indicating that a document went out regarding the plans for reopening. This document contained a form that allowed families to indicate if they were interested in hybrid or full remote, and if they needed transportation. i. At present, one third of the families of Sudbury had already responded, and 88% had chosen the hybrid models. ii. 40% of those who have completed the form have indicated that they will utilize the bus system. b. Superintendent Crozier will receive an HVAC report with initial guidance soon. c. The school website has been updated with new FAQs and parents have options to submit questions. d. Committee questions on reopening centered on mock schedules for remote academy, merging of remote academy and hybrid group if the district must go full remote, breakdown of required minutes of learning, logistics of dismissal, entry, etc. ‘movement plan’, remote academy connection to which brick and mortar school, education by subject specific teachers for remote academy, plans for educating quarantined students, notification of contact with COVID cases (cohort versus entire school), percentages or caseloads for school closure, education platform curriculums, breakdown of expectations and schedules for each grade level, amount of direct instruction on hybrid versus remote days, privacy concerns, comparing direct instruction hours between models, parent feedback and partnership, and parent involvement in planning for special needs populations. e. Meredith Gerson left the meeting prior to the conclusion of discussion on this item.

4. Adjournment a. Sylvia Nerssessian motioned to adjourn at 5:40 PM., Maggie Helon seconded. i. ROLL CALL VOTE 1. Maggie Helon: Aye 2. Lisa Kouchakdjian: Aye 3. Silvia Nerssessian: Aye a. VOTE:3-0. Motion carries. ​ Respectfully Submitted, Justin Dulak

Documents Reviewed During the August 7, 2020 School Committee Meeting 1. SPS Preliminary Reopening Plan: Transitioning Safely Back to School, August 6, 2020

Sudbury School Committee Meeting Minutes August 10, 2020 DRAFT Virtual Meeting

Members Present: Lisa Kouchakdjian, Chair Silvia Nerssessian, Vice Chair Maggie Helon Meredith Gerson Christine Hogan Sarah Troiano, Member-Elect

Members Absent: None

Also Present: Brad Crozier, Superintendent Don Sawyer, Director of Business and Finance Kim Swain, Assistant Superintendent

Special Session Meeting Chair Lisa Kouchakdjian opened the meeting at 7:32 PM.

1. Review Joint Statement on COVID-19 a. The School Committee reviewed a proposed joint statement to be released alongside the Lincoln and Lincoln-Sudbury School Committees; and the Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health. i. Silvia Nerssessian motioned to approve the Joint Statement on COVID-19, as presented, Christine Hogan seconded. 1. ROLL CALL VOTE a. Meredith Gerson: Aye b. Maggie Helon: Aye c. Christine Hogan: Aye d. Lisa Kouchakdjian: Aye e. Silvia Nerssessian: Aye i. VOTE: 5-0. Motion carries. ​ 2. Public Forum on Reopening Plans a. The Committee engaged the community in a question-and-answer period regarding the District Reopening Plans. The public was able to call in via Zoom or email Silvia Nerssessian throughout the course of the Forum. b. Superintendent Brad Crozier provided a presentation on the SPS Preliminary Reopening plan. Highlights from Superintendent Crozier’s presentation include: i. A focus on safely bringing students and staff back to school using a model that maximizes good health, learning, and the holistic needs of students. ii. SPS has contracted with an HVAC consultancy firm to evaluate each school’s HVAC system and make recommendations for health and safety iii. All bus riders will be asked to wear a mask, and social distancing will be maximized by restrict riders to one per bench. iv. There are three learning models: modified in-person, hybrid, and full remote. SPS will be offering hybrid and full remote (Sudbury Remote Learning Academy). v. The SPS hybrid learning model will follow a 2 days in, 3 days remote pattern. vi. Students in the Remote Academy will be eligible to receive Special Education, 504, Title One, ESL, Guidance, and/or literacy support services from the student’s home school. vii. SPS is committed to support the learning of all students with disabilities and those of special populations (ELLs, homeless, or in foster care) to the greatest extent possible c. Public Comment i. (Read by Silvia Nerssessian, no name/address provided) What will happen if a student is not available at the time of their synchronous lesson? Will it be available to view later, or will they be marked “absent”? 1. SPS would like students to have access to the material after its initial delivery, but further work is necessary to determine how this will be handled. ii. Giselle Ganz, ABA Tutor at Curtis Middle School, presented COVID-19 data from Mass.gov to the Committee. Ms. Ganz also inquired about the HVAC systems, who will monitor halls and bathrooms, what surfaces will be cleaned and how often? 1. SPS is working with the HVAC consultant to determine best practices, but Superintendent Crozier anticipates using a new, more effective filter. 2. SPS will be emphasizing handwashing and social distancing, as well as increasing the number of hand sanitizers dispensers in every building. 3. Surfaces will be cleaned by both staff and custodial services, following a set protocol as well as by individual circumstances. iii. Laurie (no last name given), parent of an eighth grader, inquired about whether students will have different teachers for different subjects. 1. Every teacher will be certified in the subject being taught, with some dual-certified teachers assigned multiple subjects. iv. Karen Conduris, Speech Pathologist with SPS, expressed concern in the number of children infected with COVID-19 and inquired about the metrics the Administration is using to make its reopening decisions. 1. SPS has been in communication with the Sudbury Board of Health and the state Department of Public Health, and is awaiting a possible “trigger matrix” from DESE. v. David Varner asked if the Committee considered having this evening’s meeting in person. 1. Plans are being made for the Committee to return to in-person meetings, but such a format was not considered for this evening. vi. Colleen Epple, of 36 Stone Road, inquired about what students’ activities will look like when they are enrolled in the hybrid program and on remote days; how Wednesdays will work when all students are remote; if the one-student-per row on buses will equate to six feet of distance from the next student; and who will monitor students on the bus to ensure proper behavior and social distancing. 1. No bus monitors are planned, SPS will work with students on norming proper behavior and distancing. 2. Students will have live face-to-face learning opportunities with teachers on remote days as well as private conference opportunities, but fine details are still being determined. 3. Teachers will spend time on in-person days previewing lessons and schedules for students’ upcoming remote days. 4. According to information presented by DESE and the state Transportation Board, there will be six feet of distance between students. vii. Allison Whitebone, of 28 Old Forge Lane, inquired about what level of continuity there will be in the lesson planning for the hybrid model and the Sudbury Remote Academy. 1. The Remote Academy will use the SPS scope and sequence, as well as following the SPS curriculum and benchmarks, but fine details are to be determined. viii. Kay Bell, of Old Lancaster Road, spoke to the Committee about the necessity for examining the fine details, as well as her beliefs that Sudbury has been late in developing plans, and that Sudbury Public Schools should now fully commit to remote learning. Ms. Bell also inquired about how SPS will ensure that students maintain proper social distancing. 1. SPS will teach students proper social distancing techniques, as well as placing markers on the floor. 2. At the middle school level, student time in the halls will be restricted and teachers will work together to ensure proper social distancing. 3. The district will also be requiring facemasks to be worn, which adds a layer of protection even when six feet of distance cannot be maintained. ix. Laura Sperry, of 65 Lakewood Drive, inquired about when cohort information will be released 1. August 19th, 2020 x. Laura Gamel, of Marlborough Road, inquired about the educational plan for children who are otherwise healthy, but are kept home due to exposure to COVID-19. Ms. Gamel also asked if any thought had been given to using teaching assistants to help with managing cohorts. 1. SPS is looking at ways to use all staff to engage students throughout the day in both cohorts. 2. Students quarantining will still receive instruction via a substitute, teaching assistant, or other staff member. xi. Laura Demerle, of 5 Austin Road, inquired about whether students in Cohort C will still be able to attend school in-person even if the district switches to an all-remote model. 1. This will depend on the reason for the district going full remote, but the district is committed to providing appropriate services in any circumstance. xii. Norma Delaney, of 359 Old Lancaster Road, asked for more information on the benefits of the Remote Academy. Ms. Delaney also asked if there is a way for families to change their Family Designation Form responses. 1. If a family is interested in changing their responses to the Designation Form, they can fill it out a second time and the district will reach out to follow-up. 2. The pros and cons of each model are dependent on each family and, indeed, each learner. xiii. Emily Cooperman, of 26 Hollow Oak Drive, inquired about whether children enrolled in the Remote Academy will have the ability to make connections with other students and if counselors will be available for them. 1. SPS plans on having all services available for students in the Remote Academy. xiv. Monica Rogan, of 80 Goodnow Road, asked when more details about safety protocols and procedures will be available. Ms. Rogan also inquired about whether outdoor learning opportunities are being considered for remote learners. 1. SPS will require masks to be worn in schools, and has disseminated information on proper mask wearing and maintenance. At the building level, classroom layouts have been studied to ensure proper social distancing is possible, and some plexiglass partitions have been ordered. 2. SPS is considering outdoor learning opportunities for students in the Remote Academy. xv. Erica Silverman, of 21 Moran Circle, asked for a clearer definition of the term “educator directed” as it applies to remote learning days for hybrid students. Ms. Silverman also inquired about whether a positive COVID test in a cohort will require the entire cohort to quarantine for fourteen days. Ms. Silverman’s final question pertained to whether new studies on the efficacy of neck gaiters has led the district to reconsider their qualification as a form of facemask/covering. 1. The district will recommend that families seek coverings that are at least two-ply. 2. Contact tracing and investigation will occur following positive tests to attempt to determine if the student was in contact with other children during the 48 hour infection window. It is possible cohorts could be required to quarantine, but learning will continue. 3. “Educator directed” activities may include holding the morning meeting together, reviewing the learning plan for the day, engaging in phonics work, or number corner. xvi. Lakshmi (no last name given), of Hager Lane, asked for clarification on what parents are selecting in the Family Designation Form. 1. The difference between the Remote Academy and the hybrid model is that the hybrid begins with partial in-person learning and only goes full remote based upon extenuating circumstances, such as another lockdown or significant increase in disease transmission. The Remote Academy is a 100% online learning option from day one. xvii. Amrita Nichols, of 54 Balcom Road, inquired about what, if anything, the district is doing to ensure continuity of practices within a grade level but across schools in remote learning environments. Ms. Nichols also inquirer about whether students in 2nd grade will be required to have email addresses in order to communicate with teachers. 1. Additional resources have been purchased and practices have been aligned to ensure that there is less discrepancy across the district compared to how things were managed during the spring remote learning period. 2. Much of student learning will be conducted through the Google Classroom online software, and limited email capabilities are being activated for students in grades 2-5, so some communication may occur that way. xviii. Kurt Larson, of 95 Water Row, asked when bus routes will be released and when parents will be required to make a decision about opting into the bus program. Mr. Larson also inquired about what data security efforts the district is taking in light of its decision to use Google products. 1. Bus routes will likely be released at the end of August, once cohorts have been established and more information has been collected regarding who will be riding the busses. 2. The educational licensing between Google and the Massachusetts Consortium for Data Privacy does protect student data. Further, SPS does not store much personally identifying information in the Google suite. xix. Sara Abramson, of 16 Cedar Creek Road, asked for clarity on what will be expected of parents in the learning process. 1. This will vary by student. SPS is planning for more direct instruction than in the past, which should put parents in a more supportive role. 2. SPS may produce how-to screencasts and/or videos to help parents. xx. Anna Grosso, of 11 East Street, asked how the administration is mitigating the risk of infection spread by staff members who live in communities with higher transmission rates than Sudbury. 1. Like students, staff will be asked to wash their hands, wear masks, and maintain proper social distancing. SPS Administration may also raise this topic with the Sudbury Board of Health. xxi. Susan Francis, of Windmill Drive, inquired about what special considerations are being made for children who have never been in a school building before (i.e., kindergartners). 1. SPS has had many conversations about how to plan for an opening that is methodical and child-centered, with thoughtful scripts for these groups of children. 2. The school PTOs are working on “kindergarten orientation” sessions that may happen on the playground of each elementary school, where kindergartners can meet the other kids in his or her class. 3. Special plans are being developed and software being purchased to help the district’s youngest learners on remote days. xxii. Christine Mariana, of 31 Thunder Road, asked what platform and vendor SPS will be using for the Remote Academy. 1. SPS will use the Schoology and the Sudbury curriculum to support the Remote Academy. xxiii. Maia Proujansky Bell, of Lakewood Drive, read a letter on behalf of her son, a sixth grader at Curtis Middle School. The letter requested that a survey be sent to students and teachers to gauge their opinions on the SPS reopening plans. xxiv. Jamal Sayed and Amara Hahn, of Fox Run Road, asked what the timeframe is to define and release information to the community. Mr. Sayed and Ms. Hahn also asked what the protocols were for handling infections/positive tests. They also expressed concern about kindergartners wearing masks for the entirety of the school day, and asked what would happen if they are not able to do that. 1. Early observations show that preschoolers and kindergartners do have the stamina to wear masks for extended periods, particularly when paired with “mask breaks” 2. Information on the protocols for the closure of buildings and management of sites where COVID is present is available on the Reopening Resources page of the SPS website. 3. SPS is constantly updating the Reopening Resources page of the website. xxv. Anna and Shawn McCormack, of 20 Silver Hill Road, inquired about why the district is leaning so heavily upon a hybrid model that has numerous question marks related to its operation, instead of around the Remote Academy. 1. SPS highly values the interaction between teacher and student, and believes there is no substitute for that. xxvi. Lauren House, of Pilgrim’s Path, requested a more explicit breakdown of hours with direct teacher interaction in both the hybrid and remote models. Ms. House also questioned how teachers will simultaneously manage students physically present and those learning remotely. 1. The hybrid model allows class sizes of 8-12 students. 2. While there will be synchronous learning opportunities for students on their remote days, the teacher’s priority will be on the connecting with the students physically present in the classroom. xxvii. Craig Merkle, of 76 Longfellow Road, asked what time the school day will start on the remote learning Wednesdays. 1. Elementary school students will start at the normally scheduled time of 7:55. xxviii. Rob Stolper, of 30 Meadow Drive, asked about lessons learned about best practices from other districts across the state and country. Mr. Stolper also inquired about how the district settled on a Monday-Thursday/Tuesday-Friday schedule for the remote cohorts 1. Superintendent Crozier cited focusing on the social emotional needs of students who had never experienced prolonged remote learning before the spring shutdown. 2. Remote cohort schedules were designed to limit the amount of time students spend without direct, in person instruction from a teacher. xxix. Kristen Fox, of Briscom Road, asked if consideration is being given to allocating more in-person learning time to younger students compared to older students. Ms. Fox also inquired about what the first day of school will be, including for kindergartners. 1. The school year calendar, including what will happen with kindergarten, will be discussed at the next School Committee meeting. 2. SPS has had conversations about having younger students in the classroom more often than older students. xxx. Kate Freitas, of 140 Barton Drive, also a teacher in Sudbury Public Schools, asked what the acceptable number of teacher or student deaths would be. 1. No response given by the School Committee or Administration. xxxi. Patrick (no last name given), of (address unintelligible), asked what the number of COVID cases would be in order to shut a school down and force the children into a full remote model. 1. The State has not yet established a firm metric for shutting down schools, but SPS remains in contact with the Sudbury Board of Health and the state Department of Health. xxxii. Colleen (no last name given), of (no address given), inquired about how teachers are feeling in regards to the reopening. Colleen also asked what the back-up plan would be if a teacher contracted COVID. 1. Teachers have been surveyed and were involved in the creation of the Reopening Plan. Negotiations are also ongoing in regards to potential changes to the teachers’ contract. 2. SPS is planning to hire building substitutes who can step into a teacher’s role in the event of a teacher contracting COVID. xxxiii. Sara Freire, of 3 Willis Lake Drive, asked what accommodations or plans are being made for students with pre-existing respiratory issues, particularly as it applies to wearing a mask. 1. Most students with respiratory issues should be able to wear a mask in most conditions. If parents have concerns, though, they will be able to reach out to their child’s school for an individualized conversation. xxxiv. Debbie Moynihan, of 80 Raymond Road, asked if curriculum materials would be available for parents to review and enhance for remote learners. Ms. Moynihan also inquired about teacher-to-student ratios for the Remote Academy 1. SPS can provide parents with the scope and sequence, but teachers manuals and similar resources would be cost prohibitive. Interested parents should contact their child’s home school’s principal. 2. Per DESE guidance, teacher-to-student ratios for the Remote Academy will be set as a function of total enrollment, and thus have yet to be determined. xxxv. Sarah Murphy, of 97 Thunder Road, also a second grade teacher at Noyes Elementary School, spoke to the Committee about concerns she has with opening into the hybrid model as opposed to the full remote model. xxxvi. Maryanne Weldon, of 15 Harness Lane, inquired about how cohorts are being developed at the middle school level. Ms. Weldon also asked how SPS intends to build social emotional learning into the hybrid model, as well as the financial sustainability of having both a hybrid model and remote model. 1. SPS is working hard to ensure that each cohort is a balanced mix of students in terms of learning, emotional needs, supportive needs, etc. 2. The ability to flex staff between the models helps make both models financially viable. xxxvii. Brendan Hannigan, of 63 Pinewood Ave, inquired about what specifically is being done to reduce student-to-teacher ratios in remote learning scenarios. 1. DESE has provided ratios for student-to-teacher ratios for online classes, and SPS’s planned classes are within those guidelines. xxxviii. Rachel Nelson, of 21 Magnolia Road, inquired about whether concepts will be repeated for hybrid model students returning from their remote days or if they will be ready to move onto the next concept. 1. This is circumstantial, and thus will be determined on a case-by-case basis. xxxix. Michelle McMahon-Downer, of 83 Hopestill Road, spoke to the Committee about COVID-19 transmission rates in Massachusetts in general and Sudbury in particular, the need to adapt to life with the virus, and her support for opening in the hybrid model. xl. Roberta Unger, an ABA Tutor At Curtis Middle School, how teachers can be assured SPS will hire and maintain a high-quality staff of substitute teachers. Ms. Unger also informed the Committee that when she returns to work, it will be her first time in any public building with more than fifteen other people since the start of the pandemic. 1. No response given by the School Committee or Administration. xli. Kipp Irving, of Thunder Road, inquired about how social distancing will be maintained on buses, what students’ direct contact with their teacher will look like in the remote model, and what the student-teacher ratio be in the remote model. 1. No hard numbers will be available on student-teacher ratios until sign-ups are complete, but the recommended range from DESE is 25-30 students per teacher. 2. Information on how much time students will spend with their teacher in the remote model is available in the Superintendent’s presentation. Content will follow the normal scope and sequence established for all classes in the SPS. xlii. Lauren Cummings, a Math Teacher at Curtis, spoke to the Committee about her support for the remote model. xliii. Erin Kehew, a Special Education teacher at Haynes, spoke to the Committee about the purpose of the Superintendent’s Taskforce on Reopening and how it relates to the decisions being made on reopening schools. Ms. Kehew also expressed her support for the remote model. xliv. Sarah Thompson, of 61 Dakin Road, spoke to the Committee about the current moment being an opportunity for partnership between parents and teachers, including teachers sharing curriculum materials with parents when requested. xlv. Tina (no last name given), of (no address given), spoke to the Committee about the value of relying on multiple layers of protection (washing hands, wearing masks, maintaining proper social distance).Tina also reviewed statistics on student-to-student and student-to-teacher transmission rates. xlvi. Jamie Drutler, of Goodman Hill Road, spoke to the Committee about the necessity of becoming knowledgeable about the medical aspects of the COVID-19 pandemic and response. Ms. Drutler also emphasized that hybrid/remote decision is a personal one that each family needs to make for itself.

3. Adjournment a. Silvia Nerssessian motioned to adjourn at 11:57 P.M., Meredith Gerson seconded. i. ROLL CALL VOTE 1. Meredith Gerson: Aye 2. Maggie Helon: Aye 3. Lisa Kouchakdjian: Aye 4. Silvia Nerssessian: Aye a. VOTE:4-0. Motion carries. ​ Respectfully Submitted, Justin Dulak

Documents Reviewed During the August 10, 2020 School Committee Meeting 1. Draft Statement from the Lincoln, Lincoln-Sudbury, and Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health-Red Lined 2. Draft Statement from the Lincoln, Lincoln-Sudbury, and Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health-Clean 3. “SPS Preliminary Reopening Plan: Transitioning Safely Back to School, August 6, 2020

Sudbury School Committee Meeting Minutes August 13, 2020 DRAFT Virtual Meeting

Members Present: Lisa Kouchakdjian, Chair Silvia Nerssessian, Vice Chair Maggie Helon Meredith Gerson Sarah Troiano, Member-Elect

Members Absent: Christine Hogan (joined meeting at approximately 7:30 PM)

Also Present: Brad Crozier, Superintendent Don Sawyer, Director of Business and Finance Kim Swain, Assistant Superintendent

Regular Session Meeting Chair Lisa Kouchakdjian opened the meeting at 7:02 PM.

1. COVID-19 Update a. COVID-19 Response Update i. Superintendent Brad Crozier informed the Committee of three new developments in the District’s response to the COVID-19 pandemic. First, SPS has partnered with a HVAC consultancy firm to assess each school’s HVAC systems. A report detailing the firm’s final conclusion is available on the SPS website. ii. Superintendent Crozier’s second update was in regards to the Family Designation Form. 85% of respondents selected to open the year in the hybrid model, while 15% chose the full-remote model. 60.7% indicated that they will not use SPS-provided transportation. The Form closes at the end of business on August 14th. iii. The third update provided by Superintendent Crozier was on a new metric released by DESE and the Commonwealth of Massachusetts. This tool indicates that Sudbury is currently considered a “low-risk” community. A link to this data will be added to the SPS website. iv. Questions from the Committee focused on: whether it would be possible to run the HVAC systems without the heating element on in areas that don’t have air conditioning. 2. Public Comment a. Lisa Nigrelli, of 51 Penny Meadow Road, and also a Nurse at Haynes Elementary School, spoke to the Committee on behalf of the SPS nurses. Ms. Nigrelli informed the Committee that basic safety measures need to be in place before schools can open their doors, including taking advantage of the ten professional development days offered by DESE, appointing a “health aide” at each school, and the importance of substitute nurses. b. Maia Proujansky Bell, of Lakewood Drive, spoke to the Committee about public confusion surrounding the Family Designation Form. c. Pamela Bows, ABA Tutor at Nixon Elementary School, spoke to the Committee about Committee members’ decorum on camera in a previous meeting, how the operation of the extended school year program relates to the reopening of schools, and about the risk-tolerance differences between healthcare professionals and educators. d. Beth Eddy, of 24 Minuteman Lane and also a Fifth Grade Teacher at Loring Elementary School, spoke to the Committee about questions she has regarding COVID-related safety protocols. e. Nicole Ahern, of 149 Pantry Road, spoke to the Committee about how teachers are essential workers, shared her opinion on the quality of learning that occurred during the spring school closures, and the importance of in-person learning. f. Rami Alwan, of 119 Pantry Road, inquired about what the district’s legal liabilities are in the event of a teacher of staff member fatality. g. Ranna (last name unintelligible) ,of Maynard Road, spoke to the Committee about her frustration with recent rhetoric concerning medical professionals, the efficacy of personal protective equipment, protocols for when someone falls ill, new research on COVID-19 transmission. Ms. Ranna ____ also inquired about whether a daily in-person attendance option would be developed. h. Allison (no last name given), of Fox Hill Drive, spoke to the Committee about her experience working with children during the COVID-19 pandemic, her concerns for their social-emotional health going forward, and the importance of in-person learning for students. i. Taryn Trexler, of 253 Concord Road, spoke to the Committee about the state of the HVAC system at Noyes Elementary School. j. Elizabeth Touche, of 98 Maynard Road, inquired about the District’s plans to test students and staff for COVID-19. k. Janie Dretler, of 286 Goodmans Hill Road, spoke to the Committee about the need for students to have in-person learning. l. Anna (last name unintelligible), of Dawson Drive, spoke to the Committee about students’ ability to adapt to an online curriculum, and asked when school supply lists will be available for families electing to participate in the Sudbury Remote Academy. m. Jackie Harder, of 201 Union Avenue, spoke to the Committee about the need to delay the opening schools until more concrete plans are developed for each of the proposed learning models. n. Walter Smith, of Country Village Lane, spoke to the Committee about considering all options as they set about voting on a reopening plan. o. Colleen Gleeson-Epple, of 36 Stone Road, spoke to the Committee about possibly delaying the start of school. Ms. Gleeson also later asked the Committee if there would be additional staff on the buses to ensure proper social distancing. p. Monica Rogan, of Goodnow Road, spoke to the Committee about how communications and the dissemination of information have been inadequate, and requested a delay in the start of school. q. Susan Richman, of 3 Kendra Drive, and also a teacher at Curtis Middle School, spoke to the Committee about how she was able to effectively help students over Zoom. Ms. Richman also inquired about how the HVAC system was measured at Curtis Middle School. r. Goran Begic, of 11 Dawson Drive, spoke to the Committee about the importance of getting the remote learning model going. s. Megan Bowers, of Bulkley Road, spoke to the Committee about the administration’s failure to effectively communicate to the community. t. Rachel Nelson, of Magnolia Road, inquired about whether there would be accountability for parents distancing outside of school. u. Sara Abramson, of Cedar Creek Road, spoke to the Committee about the need for in-person learning. 3. Business and Policy Matters a. School year 2020-2021 Calendar i. The School Committee reviewed the school year 2020-2021 calendar in light of the DESE Commissioner granting committees the ability to build in ten professional development days at the beginning of the school year. The new start date for the school year would be September 15th if all ten days are added. Lincoln-Sudbury Regional High School has already moved to such a calendar. The Committee reviewed with Superintendent Crozier how this would effect the cohorts during the first week of school. 1. Silvia Nerssessian motioned to approve the 2020-2021 school year calendar as presented, Christine Hogan seconded. a. ROLL CALL VOTE i. Meredith Gerson: Aye ii. Maggie Helon: Aye iii. Christine Hogan: Aye iv. Lisa Kouchakdjian: Aye v. Silvia Nerssessian: Aye 1. VOTE: 5-0. Motion carries. ​ b. School Committee District Reopening Plans i. The Committee reviewed and discussed the District Reopening Plans presented by Superintendent Crozier and the SPS Administration. These Plans were built in accordance with DESE requirements, including options for full in-person learning, a hybrid model, and a full-remote model. Community input was also incorporated through the work of the Superintendent’s Taskforce on Reopening and various webinars. Superintendent Crozier’s recommendation was for the Committee to approve a plan in which the District opens the school year in a hybrid model with a full-remote option for parents. ii. In an opening statement, Chair Lisa Kouchakdjian acknowledged the hardships experienced by Sudbury families and the division this decision has caused in the community. 1. Silvia Nerssessian motioned to approve the Superintendent’s recommendation to begin the year with a hybrid model and a fully remote option for all families, Meredith Gerson seconded. a. In discussion after the motion, the Committee members explained how they came to their decisions; thanked the many parties who contributed to the Taskforce and working groups; affirmed the commitment of the Committee and Administration to the community; elaborated on the efforts of the Taskforce; and described the high volume of emails they have received on this topic. 2. ROLL CALL VOTE a. Meredith Gerson: Aye b. Maggie Helon: Aye c. Christine Hogan: Aye d. Lisa Kouchakdjian: Aye e. Silvia Nerssessian: Aye i. VOTE: 5-0. Motion carries. ​ c. Liaison Reports i. Meredith Gerson updated the Committee on the progress of the new Nixon playground. Ms. Gerson reported that it will be ready for the start of the new school year. ii. Silvia Nerssessian informed the Committee that Town Meeting will happen on September 12th, and if necessary, September 13th and 18th. iii. Lisa Kouchakdjian informed the Committee that the Master Plan Steering Committee continues to meet and is now reviewing the Master Plan as a second draft. d. Review School Committee Communication i. The School Committee reviewed and revised a draft letter to the community on the subject of schools reopening. 1. Silvia Nerssessian motioned to approve the School Committee Letter from August 13, 2020, as edited, Christine Hogan seconded. a. ROLL CALL VOTE: i. Meredith Gerson: Aye ii. Maggie Helon: Aye iii. Christine Hogan: Aye iv. Lisa Kouchakdjian: Aye v. Silvia Nerssessian: Aye 1. VOTE: 5-0. Motion carries. ​ e. Future Agenda Items i. School Committee Goals f. Minutes i. The School Committee reviewed and revised minutes from the July 6, 2020 meeting. 1. Silvia Nerssessian motioned to approve the meeting minutes from July 6, 2020, as presented, Meredith Gerson seconded. a. ROLL CALL VOTE i. Meredith Gerson: Aye ii. Maggie Helon: Aye iii. Christine Hogan: Abstain iv. Lisa Kouchakdjian: Aye v. Silvia Nerssessian: Aye 1. VOTE: 4-0-1. Motion carries. ​ ii. The School Committee reviewed and revised open session minutes from the July 16, 2020 meeting. 1. Silvia Nerssessian motioned to approve the meeting minutes from July 16, 2020, as presented, Meredith Gerson seconded. a. ROLL CALL VOTE i. Meredith Gerson: Aye ii. Maggie Helon: Aye iii. Christine Hogan: Abstain iv. Lisa Kouchakdjian: Aye v. Silvia Nerssessian: Aye 1. VOTE: 4-0-1. Motion carries. ​ iii. The School Committee reviewed and revised minutes from the July 16, 2020 meeting. 1. Silvia Nerssessian motioned to approve the meeting minutes from July 16, 2020, as presented, Maggie Helon seconded. a. ROLL CALL VOTE i. Meredith Gerson: Aye ii. Maggie Helon: Aye iii. Christine Hogan: Abstain iv. Lisa Kouchakdjian: Aye v. Silvia Nerssessian: Aye 1. VOTE: 4-0-1. Motion carries. ​ iv. The School Committee reviewed and revised minutes from the July 20, 2020 meeting. 1. Silvia Nerssessian motioned to approve the meeting minutes from July 20, 2020, as presented, Maggie Helon seconded. a. ROLL CALL VOTE i. Meredith Gerson: Aye ii. Maggie Helon: Aye iii. Christine Hogan: Abstain iv. Lisa Kouchakdjian: Aye v. Silvia Nerssessian: Aye 1. VOTE: 4-0-1. Motion carries. ​

4. Adjournment a. Maggie Helon motioned to adjourn at 9:40 PM., Silvia Nerssessian seconded. i. ROLL CALL VOTE 1. Meredith Gerson: Aye 2. Maggie Helon: Aye 3. Christine Hogan: 4. Lisa Kouchakdjian: Aye 5. Silvia Nerssessian: Aye a. VOTE:4-0. Motion carries. ​ Respectfully Submitted, Justin Dulak

Documents Reviewed During the August 13, 2020 School Committee Meeting 1. (Insert School Committee Communication Title) 2. SPS Preliminary Reopening Plan: Transitioning Safely Back to School, August 6, 2020 3. School Year 2020-2021 Calendar 4. School Committee Meeting Minutes, July 6, 2020 5. School Committee Meeting Minutes, July 16, 2020 6. School Committee Meeting Minutes, July 20, 2020 7. School Committee Meeting Minutes, July 23, 2020