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SPS SC Agenda Packet, September 14, 2020

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SPS SC Agenda Packet, September 14, 2020 AGENDA and NOTICE SCHOOL COMMITTEE MEETING Regular Session Meeting L OCATION Monday, September 14, 2020 Remote Location Meeting Dial-In: 1 646 558 8656 Webinar ID: 840 0424 2349 6:00 PM URL: h ttps://us02web.zoom.us/j/84004242349 AGENDA 6:00 p .m. Open E xecutive S ession - Remote Call --To d iscuss contract negotiations with union personnel, as to d o so in public session would be detrimental to the District’s position; and --To discuss contract negotiations with non-union personnel, specifically the S uperintendent, as to do so i n public session would be detrimental t o the District’s p osition; a nd --To R eview and Approve E xecutive S ession Minutes (8/7, 8/10). 7:30 p.m. Open Regular Session - Remote Call 1. Special Matters a. Recognition of School Committee Member Christine Hogan b. Welcome o f new S chool Committee Member Sarah Troiano c. Covid-19/School Reopening Update ( Discussion/Action) 20 m ins 2. Public Comment 20 Mins This is an opportunity for members of the community to address the School Committee. School Committee Policy BEDH allots each speaker three (3) minutes to present their material, which “may address topics on the agenda, items specified for public comment, or items within the scope of responsibility of the School Committee.” Members of the Public wishing to address the Committee shall sign in on the form provided at the Meeting and, after being recognized by the Chair, shall state their name, address, and the agenda item they wish to address. The Chair in his/her discretion may also add time for public comment after a specific agenda item. 3. Educational Matters a. District Reports 20 Mins i. SEA Report ii. Business and F inance Director’s Report iii. Assistant Superintendent’s Report iv. Superintendent’s Report 4. Business and P olicy Matters a. School Committee Reorganization (Discussion/Action) 30 mins i. Select Chair and V ice-Chair f or 2020-2021 ii. Liaison Assignments for 2020-2021 b. School C ommittee Goals for F Y21 (Discussion/Action) 20 mins c. Superintendent’s Goals for FY21 (Discussion/Action) 20 mins d. Tri-District Meeting U pdate (Discussion) 10 m ins e. Policy Manual Updates (Discussion/Action) 20 mins i. BEDH: Public Comment at S chool Committee Meetings ii. EBCFA: Face C overings iii. JFABE: E ducational Opportunities for M ilitary Children iv. JFABF: Educational Opportunities f or Children in Foster Care f. Approve M emorandum o f Agreement with C ustodial U nion (Discussion/Action) 10 mins g. 2020-2021 School Year Calendar (Discussion/Action) 10 mins h. Liaison Reports (Discussion) 10 Mins i. Future Agenda I tems (Discussion) 10 mins j. Minutes (8/7, 8 /10, 8/13) (Discussion/Action) 5 mins 5. Adjournment "This listing of m atters is those reasonably anticipated b y the C hair which may be discussed at the m eeting. Not all items listed may in f act be d iscussed a nd other i tems not listed may also b e brought up for d iscussion t o the e xtent permitted by law." IMPORTANT REMINDER Starting during the 2020-2021 school year, the Sudbury Public Schools will have new hours. ● Elementary Schools, 7:55 AM - 2:25 PM ● Elementary ILAP Dismissal Time, 11:45 AM ● Curtis Middle School, 8:30 AM - 3:10 PM ● Curtis ILAP Dismissal Time, 12:45 PM Sudbury Public Schools School Committee Meeting Date: September 14, 2020 Agenda Item #3,A: District Reports Recommendation: N/A Background Information: N/A Attachments: “FY21 Grant and Relief Funding Update Memo” Action ____ Report _XXX____ Discussion ___ Sudbury Public Schools 40 Fairbank Road Sudbury, Massachusetts 01776 Phone: (978) 639-3211 Fax: (978) 443-9001 Brad J. Crozier Donald R. Sawyer Superintendent of Schools Director of Business & Finance [email protected] [email protected] To: School Committee From: Donald R. Sawyer Director of Business & Finance Date: September 10, 2020 Re: FY21 Grant & Relief Funding Update An update on FY21 grant and relief funding, the following table provides the Committee with details on the ESSER (“CARES Act”) funding and the CvRF Relief funding submitted for Sudbury Public Schools. Fund 113 - ESSER Elementary and Secondary Schools Emergency Relief Fund 7 - Supplies & Materials Lexia technology platform for remote learners $ 28,500 Math Learning Center's Home Connections/Bridges $ 30,590 TOTAL: $ 59,090 Fund 102 - CvRF Coronarvirus Relief Fund (CvRF) School Reopening Grant Fund 9 - Other Costs Contract Service for sanitize and disinfect district facilities. $ 401,940 Increased HVAC Mechanicals Operations to provide air quality protections to Students and Staff. $ 201,735 TOTAL: $ 603,675 Page 1 of 2 The following table provides the District’s final FY21 approved entitlement grant totals. Fund Code - Grant Name 262 - Early Childhood Special Education (ECSE) Program Federal Entitlement Grant $21,491 240 - Individuals with Disabilities Education Act (IDEA) Federal Special Education Entitlement Grant $609,875 305 - Title I, Part A: Improving Basic Programs $70,726 140 - Title II, Part A: Building Systems of Support for Excellent Teaching and Leading $36,552 309 - Title IV, Part A: Student Support and Academic Enrichment $10,000 District Total $807,734 Page 2 of 2 Sudbury Public Schools School Committee Meeting Date: September 14, 2020 Agenda Item #4,A: School Committee Reorganization Recommendation: • Motion to appoint ____ as School Committee Chair for the 2020- 2021 school year. Motion to appoint ____ as School Committee Vice-Chair for the 2020-2021 school year. • Motion to approve the FY21 School Committee Liaison and Responsibilities Assignments as discussed. Background Information: School Committee Policy BDA requires that “the School Committee, at its first regular meeting following the Sudbury annual Town Meting, will elect from its membership a Chair and a Vice-Chair, all of whom hold their respective offices for a term of one year or until a successor is elected.” Attachments: “School Committee Policy BDA: School Committee Organizational Meeting”; “FY21 Liaison and SC Responsibilities Worksheet”; Action _XXX___ Report _____ Discussion _XXX__ File: BDA SCHOOL COMMITTEE ORGANIZATIONAL MEETING For the purpose of organizing, the School Committee, at its first regular meeting following the Sudbury annual Town Meeting, will elect from its membership a Chair and Vice-Chair, all of whom will hold their respective offices for a term of one year or until a successor is elected. In the event the Chair and Vice-Chair are no longer members of the School Committee, the senior member (years served) will act as the Chair Pro-Tem. A majority of the members of the School Committee will constitute a quorum. The election will proceed as follows: 1. Nominations for the office of Chair will be made from the floor. The Chair will be elected by a majority roll-call vote of the members present and voting. If no nominee receives a majority vote, the election will be declared null and void and nominations will be reopened. 2. Upon election, the new Chair will preside, calling for the election of a Vice-Chair. The procedure used for their election will be the same as that for electing the Chair. Any vacancy among the officers occurring between organizational meetings will be filled by a member elected by the School Committee. The election will be conducted as described above. Following election of officers at its organizational meeting, the School Committee may proceed into such regular or special business as scheduled on the agenda. Sudbury Public Schools FY21 Liaison & SC Responsibilities Assignments Worksheet Position FY20 Member(s) FY21 Member(s) Notes Board of Selectmen Lisa Kouchakdjian, Silvia Nerssessian Finance & Budget Silvia Nerssessian, Meredith Gerson MASC Delegate(s) Maggie Helon Lincoln-Sudbury RHS Lisa Kouchakdjian, Silvia Nerssessian SEPAC Maggie Helon METCO Christine Hogan EDCO Meredith Gerson Health Advisory Committee Meredith Gerson, Maggie Helon S.E.R.F. Kim Swain Budget Strategies Task Force Lisa Kouchakdjian, Silvia Nerssessian Diversity Task Force N/A Josiah Haynes School Liaison Silvia Nerssessian Israel Loring School Liaison Lisa Kouchakdjian General John Nixon School Liaison Meredith Gerson Peter Noyes School Liaison Maggie Helon Ephraim Curtis Middle School Liaison Christine Hogan Position FY19 Member(s) FY20 Member(s) Notes Negotiations/ Labor Relations Lisa Kouchakdjian, Silvia Nerssessian Public Relations/ Communications Lisa Kouchakdjian, Meredith Gerson Policy Maggie Helon, Meredith Gerson School Start Time Christine Hogan Superintendent Evaluation Lisa Kouchakdjian, Silvia Nerssessian Legislative Forum Christine Hogan Relocation of Administrative Offices Silvia Nerssessian, Maggie Helon Master Plan Steering Committee Lisa Kouchakdjian Sudbury Public Schools School Committee Meeting Date: September 14, 2020 Agenda Item #4,C: Superintendent’s Goals for FY21 Recommendation: Motion to approve the 2020-2021 Superintendent Goals. Background Information: N/A Attachments: “2020-2021 Superintendent Goals” Action _XXX___ Report _____ Discussion _XXX__ September 14, 2020 2020-2021 Superintendent Goals District Goals 1. Promote the social, emotional, and physical wellness of all students. 2. Implement innovative, research-based curriculum and educational practices. 3. Provide learning experiences that aim to engage and challenge at students’ individual levels. The following Superintendent Goals are intended to enhance and focus the district-wide goals outlined in the District Strategic Plan. District Goal - Equity By June of 2021, the superintendent will evaluate and improve educational equity to ensure access to curriculum, high-quality instruction, and culturally proficient practices for all students. Action Steps 1. Establish systems to review, observe and/or audit educational equity at each school. 2. Plan a systematic audit process for educational equity. 3. Monitor participation and access of all students during remote education periods. Student Goal - Achievement By June of 2021, the superintendent will assess, address, and monitor learning impacts during the pandemic. Action Steps 1. Identify baseline metrics for assessing academic and social-emotional learning outcomes.
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