Appendix B: Hotel Site Profile

Appendix H: Conference Center Site Profile

APPENDIX H: CONFERENCE CENTER SITE PROFILE SECTION I: GENERAL INFORMATION

Profile Details Date Profile Last Updated: Profile Last Updated By: First Name/Initial: Middle Name/Initial: Surname: Job Title: Employer:

Facility Details Facility Name: Mailing Address: City: State/Province: Zip/Postal Code: Country: Telephone Number (with country & area codes):

Fax Number (with country & area codes): Web Site:

Number of Meeting Rooms: (*See Section III for more details.) Size of Largest Meeting Room/Ballroom: Note sq. ft and m2 (*See Section III for more details.) Number of Guest Rooms: (*See Section II for more details.) General Facility Comments:

Locality Details Destination Marketing Organization/Convention & Visitors Bureau/Chamber of Commerce Name: Mailing Address: City: State/Province: Zip/Postal Code: Country: Telephone Number (with country & area codes): Fax Number (with country & area codes): Web Site:

Transportation Details Nearest Airport: Airport Code: Distance from the facility: miles and km Average taxi fare to the facility: $

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Repeat this information up to two (2) times for additional airports Driving Directions: Available On-Line Not Available On-Line The facility is accessible by: Train - Average taxi fare: Bus - Average taxi fare: Shuttle - Average taxi fare: Subway - Average taxi fare: Other: Average taxi fare: The City Center is accessible from the facility Train by: Bus Shuttle Subway Other: Transportation Comments:

Business Services Office Supply Store Within 1 mile (1.5 km) of the Yes No Facility: On-Site Business Center: Yes No If Yes, complete the following: Telephone Number (with country & area codes): Days & Hours of Operation: Hours of Operations Can Be Adjusted for In- Yes No House Events: Express Shipping Services Available On-Site: None Airborne Express DHL Federal Express UPS Other: Receiving Services Available On-Site: Yes No If Yes, complete the following: Advance Shipments Accepted: Yes No Advance Shipments Charge: $_____/box or package Advance Shipments Instructions: Advance Shipments Storage Charges: $_____/box or package Equipment Available: Computer(s) Yes No # Charges $ /hour Fax Machine(s) Yes No # Charges $ /page (sending) $ /page (receiving) Photocopier(s) Yes No # Charges $ /page Color Photocopier(s) Yes No # Charges $ /page Laser Printer(s) Yes No # # indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Charges $ /page

Products/Services Available: Boxes Packing Services Ground Services Overnight Services Basic Office Supplies Equipment Rental Binding Service Business Services Comments:

Safety & Security Emergency Management Plan In Place: Yes No If Yes, complete the following: Emergency Management Plan Is Available (in Yes No whole or in part) to Customers: Security Service: In-house Private On-call Other: _____ First Aid Service On-Site: Yes No If Yes, complete the following: Days & Hours of Operation: Description of Charges: How are they reached? Description of First Aid Equipment Available: Description of First-Aid Services Provider: Direct Link Is In Place From First Aid to “911” Yes No Emergency Services: Basic Life Support Available: Yes No Automatic External Defibrillators (AEDs) On- Yes No If Yes, complete the Site? following: # Available: AED Locations: Guest Room Hallways Meeting Areas Public Space First Aid Area Other:

Name of Nearest Hospital with an Emergency Room: Distance from the facility: _____ miles (_____km) Exceptions to Accepting Patients (i.e. no insurance, etc.): Exits: Stairwells Open To: Ground Roof Special Permits Required for Special Activities Yes No (i.e., cooking demos): Permit Requirements Available Through Yes No Facility: Security Cameras Used: Yes No Fire Alarms Alert Fire Department Directly: Yes No 911 is the best way to contact the nearest fire Yes No # indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

department: Distance to nearest fire department: _____ miles (_____km) Safety & Security Comments: SECTION II: GUEST SERVICES

Guest Rooms Total # of Guest Rooms: (If 1 or more, complete the following section) Room Tax % Occupancy Tax % Complete Meeting Package (CMP) Available: Yes No If Yes, CMP Description: Room Types and Information Single Total Number Total Non-Smoking Average Room Size _____ ft2 _____m2 Bed Size/Type Double Total Number Total Non-Smoking Average Room Size _____ ft2 _____m2 Bed Size/Type Suite Total Number Total Non-Smoking Average Room Size _____ ft2 _____m2 Bed Size/Type Amenities Offered

# of Handicapped Accessible Guest Rooms: (If 1 or more, complete the following section) # non-smoking: # of singles (1 bed): # of doubles (2 beds): # with Roll-In Shower: Wake-Up Call Procedures for Hearing-Impaired Guests: Assistance Devices Available: Amplified phones TDDs Other: _____

Guest Room Views/Number of Rooms Ocean/water view: Mountain View: Garden View: City View: Other:

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Guest Rooms with Balconies: All  Some  None  Other Guest Room Windows:  Open Open-Full Open – Restricted Do Not Open Other _____ Corridors: Inside Outside Guest Room Comments:

Guest Room Features Standard Features: check all that apply Alarm Clock (#: ) Armchair Armoire Blow Dryer Bottled Water (Charge: $ _____ per _____) Cable Television Channels CD Player (#: ) Ceiling Fan Closet Coffee Maker Coffee Provided Daily: Yes No Charge: $ _____ per ______Desk Lamp Desk/work Station Dresser DSL Internet Access (Charge: $____ per _____) DVD Player (#: ______) Electrical Adapters for Int’l Compatibility Extra Blanket Extra Pillow Fax Machine Folding Luggage Rack Internet TV with wireless keyboard Charge $______per ______Iron Kitchen Lighted Magnifying Mirror Lighted Shower Live Wake-up Calls Microwave Mini-bar (Guests are charged by: ______) Nightlight Parental Controls for Television Pay-Per-View Movies (Charge: $______) Premium Movie Channels (i.e. HBO) Printer

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Programmable Voicemail Radio (#: ______) Reclining Chair Robotic Wake-up Calls Safe Dimensions: Charge: $ ______per ______Separate Vanity/Dressing Area Sinks: #: Sleeper Sofa Sofa T1 Internet Access Charge: $______per ______Telephone (# of phones and # of standard lines) Television: # Un-stocked Refrigerator Charge (if not standard) $_____ per ______VCR: # Video Games Charge: $_____ per _____ Voicemail Wet Bar Wireless Internet Access Charge: $_____ per _____ Other

Safety Features: check all that apply Deadbolt Peephole Keyless (electronic) Entry Diagrams Posted in Guest Rooms (indicating locations of emergency exits, stairways and fire extinguishers): Yes No Date Diagrams Last Updated: "Do Not Disturb" Policy (how long the sign can hang before action is taken) Emergency Procedures for Guest with Disabilities Disabled Guests Identified By: ______

Standard Amenities: check all that apply Stationery & Pen Complimentary Toiletries Local Newspaper Days Available: _____ Charge: $_____ National Newspaper Days Available: _____ Charge: $_____ Local Guide TV Guide TV & Radio Channel Guide Phone Book – White Pages # indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Phone Book – Yellow Pages In-room hotel directory

Other Available Features & Amenities: check all Roll-Away Beds that apply Charge: $_____ Cribs Charge: $_____ Cribs meet National Child Safety Council requirements: Yes No Upgraded Complimentary Toiletries Charge: $_____/guest room Turn-Down Service Upgraded Turn-Down Service Charge: $_____/guest room

Room Service Offered: Yes No If Yes, complete the following: Days and hours of operation: Menu in Guest Rooms: Yes No Guest Room Features Comments: Guest Room Linens: Hypoallergenic Linens and Bedding: Standard On Request Only Not Available Bed Type: Standard Pillow-top Other: _____ Bed Sheeting: Double Sheeted Triple Sheeted Other Bed Covering: Comforter Bed Spread Duvet Other: _____ Bed Coverings and Blankets Cleaned: Daily Weekly Monthly Quarterly Other: _____ Pillow Type: # Pillows provided per bed: Environmental Policy: Yes No If Yes, Describe: Guest Room Linens Comments:

On-Site Services & Local Activities Concierge Desk: Yes No If Yes, complete the following:

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Day & Hours of Operation: Charge or Gratuity expected: Yes No Luggage Storage: Yes No If Yes, complete the following: Storage Charge: $_____/item Storage Area Size: _____ ft2 (_____ m2) Laundry Services: Yes No If Yes, complete the following: Turn-Around Time: Service Performed On-Site: Yes No # of ATMs: ATM-Allowed Maximum Amount of Withdrawal $ Per Use: Fee Per Transaction: $ # of Gift Shops: Days and Hours of Operation: Charges to Guestrooms Allowed: Yes No # of Swimming Pools: (If 1 or more, complete the following section) # of Indoor Pools: # of Outdoor Pools: # of Lap Pools: Children/Family Pool: Yes No Minimum Age for Pool Use: Lifeguard: Yes No If Yes, complete the following: Days & Hours on Duty: # of Hot Tubs: (If 1 or more, complete the following section) # of Indoor Hot Tubs: # of Outdoor Hot Tubs: # of Gyms: Days & Hours of Operation: Charge: $_____/guest/day Discounts for Event Attendees: Yes No Staffed: Yes No Trainer Available: Yes No Equipment Provided Services Provided (and any charges for each)

Local Golf Courses (within 10 miles/16km) Transportation provided to golf courses Yes No

Local Shopping and Entertainment (within 10 Shopping Center miles/16km) Day Spa Restaurants Casinos Beaches Movie Theater

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Theme Park Museum Night Clubs Stadiums Concert Halls Other: _____ Shuttle Service Provided to Local Shopping & Yes No Entertainment: If Yes, complete the following: Charge: $ On-Site Services & Local Activities Comments:

SECTION III: SPACE AND FOOD & BEVERAGE

Function Space Total Function Space: _____ ft2 (_____ m2) (If 1 or more, complete the following section) Total Meeting Room Space: _____ ft2 (_____ m2) Total Exhibit Hall Space: _____ ft2 (_____ m2) First Aid Station near Function Space Area: Yes No # of Pay Telephones near Function Space Area: # of House Telephones near Function Space Area: Restrooms near Function Space Area: Yes No If Yes, complete the following: # of Women’s Restrooms: # of Men’s Restrooms: # of Stalls Per Restroom: 1-4 5-10 11+ Restrooms Can be Converted (i.e. men’s Yes No to women’s): Policy Regarding Signs/Banners in Function Space and Public Space: Floor Plan (indicating locations where Yes No signs/banners can be hung) Available: General Function Space Comments:

Function Space Detail Name of space (complete for each section) Length _____ ft _____ m Width _____ ft _____ m Area (excluding columns and other _____ ft2 _____ m2 obstructions) Ceiling Height at Lowest Point _____ ft _____ m Ceiling Height at Highest Point _____ ft _____ m Height to Soffit _____ ft _____ m Capacity – Theatre Set-up Capacity – Conference Style Set-up Capacity – U-Shaped Set-up Capacity – Classroom Set-up

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Capacity – Hollow Square Set-up Capacity – Rounds of 8 Capacity – Rounds of 10 Capacity – Reception Capacity – # of Table Top Exhibits Capacity – # of 8’ x 10’ Exhibits Capacity – # of 10’ x 10’ Exhibits Windows Yes No If Yes, Windows Open Yes No If Yes, Windows Have Blackout Drapes Yes No Permanent Set Yes No Permanent Dance Floor Yes No Permanent Sound System Yes No If Yes, Distribution is  Ceiling Lectern Permanent Public Address System Yes No Permanent Repeater Yes No Built-in Screen(s) Yes No If Yes, Length _____ ft _____ m Height _____ ft _____ m Alignment Side-Set Center Permanent Projection Equipment Yes No Permanent Projection Booth Yes No If Yes, Front-Screen Rear-Screen Permanent Staging Yes No If Yes, Length _____ ft _____ m Depth _____ ft _____ m Surface Hard Carpet Lighting Track Recessed Florescent Spot Stage Lighting Other: ____ Overhead Lighting Can Be Reduced 50% power 25% power Entire Space Specific Areas Each Individual Light Other: _____ Lighting Can Be Removed Or Breakered-Off Yes No Over Projection Screens Charge for Special Lighting Yes No If Yes, Explain Charges Dimmable Lights Yes No Lights controlled by Remote Control Yes No Foyer Space Yes No If Yes, Foyer Space Area _____ ft2 _____ m2 Fire Codes on Foyer Use

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

HVAC Controls? In room By engineering Other: _____ # of Hang Points If 1 or more, Load _____ lb. _____ kg Diagram of Locations Available Yes No Color Scheme Freight Elevator Convenient to Space Yes No If Yes, Length _____ ft _____ m Depth _____ ft _____ m Weight Limit _____ lb. _____ kg Day Restrictions Time Restrictions Wall Surfaces Tackable Yes No Air Walls Yes No Double Air Walls Yes No Available on 24-hour Basis Yes No Telephone Line Permanently Available Yes No Utilities Permanently Available T1 Line Electricity Floor Outlets (Amps per Circuit: _____) Water (Plumbing) Other: _____ Other Available Utilities & Services T1 Line Yes No Charge: $ Water (Plumbing) Yes No Charge: $ Drainage Yes No Charge: $ Compressed Air Yes No Charge: $ Electricity Yes No Charge: $ Set-Up Yes No Charge: $ Refreshing Yes No Charge: $ Reset Yes No Charge: $ Table Skirting Yes No Charge: $ Other: ______Yes No Charge: $ Description of How the Space is Secured ADA accessible Yes No Carpeted Yes No Floor Load _____ lb. _____ kg Cell Phone Reception Yes No Wireless Modem Access Yes No Restrictions on Use

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Regulations Regarding Signage Year Last Renovated Plans for Renovations Floor Plans & Photos of Space In-Use

Public Space Total Public Space Available for Functions: _____ ft2 (_____ m2) (If 1 or more, complete the following section) First Aid Station in Public Space Area: Yes No # of Pay Telephones in Public Space Area: Restrooms in Public Space Area: Yes No If Yes, complete the following: # of Women’s Restrooms: # of Men’s Restrooms: # of Stalls Per Restroom: 1-4 5-10 11+ Restrooms Can be Converted (i.e. Yes No men’s to women’s): General Public Space Comments:

Public Space Detail Name of space (complete all questions for each space) Available if No Function Space Rented Yes No Days Available Hours Available Length _____ ft _____ m Width _____ ft _____ m Area (excluding columns and other _____ ft2 _____ m2 obstructions) Ceiling Height at Lowest Point _____ ft _____ m Capacity – Theatre Set-up Capacity – Conference Style Set-up Capacity – U-Shaped Set-up Capacity – Classroom Set-up Capacity – Hollow Square Set-up Capacity – Rounds of 8 Capacity – Rounds of 10 Capacity – Reception Capacity – # of Table Top Exhibits Capacity – # of 8’ x 10’ Exhibits Capacity – # of 10’ x 10’ Exhibits Windows Yes No If Yes, Windows Open Yes No If Yes, Windows Have Blackout Drapes Yes No Permanent Set Yes No Lighting Track Recessed Florescent Spot Stage Lighting Other: ____ Overhead Lighting Can Be Reduced 50% power # indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

25% power Entire Space Specific Areas Each Individual Light Other: _____ Charge for Special Lighting Yes No If Yes, Explain Charges Dimmable Lights Yes No Lights controlled by Remote Control Yes No # of Hang Points If 1 or more, Load _____ lb. _____ kg Diagram of Locations Available Yes No Walls Yes No Utilities Permanently Available T1 Line Electricity Floor Outlets (Amps per Circuit: _____) Water (Plumbing) Other: _____ Other Available Utilities & Services T1 Line Yes No Charge: $ Water (Plumbing) Yes No Charge: $ Drainage Yes No Charge: $ Compressed Air Yes No Charge: $ Electricity Yes No Charge: $ Set-Up Yes No Charge: $ Refreshing Yes No Charge: $ Reset Yes No Charge: $ Table Skirting Yes No Charge: $ Other: ______Yes No Charge: $ ADA accessible Yes No Carpeted Yes No Cell Phone Reception Yes No Wireless Modem Access Yes No Restrictions on Use F&B Restrictions Inclement Weather Back-up Space Available Yes No Regulations Regarding Signage Procedures for Maintaining Privacy Year Last Renovated Plans for Renovations Floor Plans & Photos of Space In-Use Spaces Shown on Collateral Material that are not

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Other Space Coat-Check Area Available: Yes No If Yes, complete the following: Charge to Staff for Events: Flat Fee - $_____ Per Staffer Per Hour - $_____/hour Other Venues Available for Off-Site Events (i.e., museums, clubs, stadiums, etc.). *Denote those within walking distance: (add more lines if needed)

General Other Space Comments:

Equipment Available Portable Walls Yes No If Yes, complete the following Length: _____ ft. (_____ m) Height: _____ ft. (_____ m) Staging Yes No If Yes, complete the following Length: _____ ft. (_____ m) Height: _____ ft. (_____ m) Maximum Weight Load: _____ lb. (_____ kg) Surface Carpeted Hard Surface Piano(s) Yes No If Yes, complete the following # of Upright: # of Baby Grand: # of Grand: Piano Tuner Available: Yes No If Yes, Charge: $_____ Dance Floor Yes No If Yes, complete the following Maximum Available Area: _____ ft2 (_____ m2) Charge to Use: $_____ Portable Heaters (for use outside) Yes No If Yes, # ______Equipment Available Comments:

Food & Beverage Average Meal Prices (per person): Coffee Break: $ Reception: $ Plated Breakfast: $ Buffet Breakfast: $ Continental Breakfast: $ Hot Plated Lunch: $ Cold Plated Lunch: $ Buffet Lunch: $ Plated Dinner: $ Buffet Dinner: $ Events Allowed to bring in food from outside Yes No # indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

If Yes, is Food Storage Available: Yes No Is Surcharge or Corkage Fee Charged: Yes No Menus Are Customizable (i.e., to include Yes No children's, ethnic, or health conscious items): Kosher Kitchen Available: Yes No If No, Kosher Meals Are Acquired From: Halal Kitchen Available: Yes No If No, Halal Meals Are Acquired From: Wait Staff/Table Ratio Policy: Housekeeping Charge for Food & Beverage $ Events: Gratuity Policy: Service Charge Policy: Policy Regarding Tax on Gratuity and/or Service Charges: Food & Beverage Staff Unionized: Yes No # of People Seated at 60” Round Tables (unless requested otherwise): # of People Seated at 72” Round Tables (unless requested otherwise): General Food & Beverage Comments:

Beverage Details Corkage Fees: $ Liquor Served By: Free pour Measured Other: _____ Beverages Charged By: Drink Hour Package Bar Other: _____ Bar/Guest Ratio Policy – Open Bar: Bar/Guest Ratio Policy – Cash Bar: Bartender/Guest Ratio Policy – Open Bar: Bartender/Guest Ratio Policy – Cash Bar: Bartenders Trained to Recognize Yes No Overindulgence: Local Liquor Laws in Place: Beverage Details Comments: SECTION IV: TRANSPORTATION & PARKING

On-Site Transportation Personal Transportation Available for the Yes No Event Organizers: If Yes, complete the following: Electric Cart(s): Yes No Number Available Daily Charge Hours Available Tram(s): Yes No Number Available

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Daily Charge Hours Available Segway(s): Yes No Number Available Daily Charge Hours Available Car(s): Yes No Number Available Daily Charge Hours Available Golf Cart(s): Yes No Number Available Daily Charge Hours Available Other: Yes No Number Available Daily Charge Hours Available

Personal Transportation Available for the Yes No Event Attendees: If Yes, complete the following: Electric Cart(s): Yes No Number Available Daily Charge Hours Available Tram(s): Yes No Number Available Daily Charge Hours Available Segway(s): Yes No Number Available Daily Charge Hours Available Car(s): Yes No Number Available Daily Charge Hours Available Golf Cart(s): Yes No Number Available Daily Charge Hours Available Other: Yes No Number Available Daily Charge Hours Available

Distance to Nearest Public Transportation: _____ miles (_____ km) Nearest Public Transportation Type: Subway Bus Trolley Other Vans/Shuttle Buses Available: Yes No

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

If Yes, complete the following: # Available: Average Capacity – Passengers Only: Average Capacity – Passengers with Luggage: Handicapped Accessible: Yes No Charge: $_____/day Hours Available:

Facility has Multiple Buildings: Yes No If Yes, complete the following: Access Routes Between Buildings: Covered Well-Lit Handicapped Accessible Access Routes Between Buildings Yes No Available 24/7: If No, Days & Times Access Routes are Blocked: On-Site Transportation Comments:

Parking On-Site Parking: Yes No If Yes, complete the following: Total # of Spaces: Total # of Handicapped Reserved Spaces: Total # of Covered Spaces: Total # of Covered Handicapped Reserved Spaces: Maximum # of Spaces that can be Reserved: Weekly Parking with In/Out Privileges Yes No Available: If Yes, Charge: $_____ per week

Hourly Parking Available Yes No Covered Parking Yes No If Yes, Maximum Height _____ft/_____m Charge $______per ______In/Out privileges Yes No Handicapped Accessible Yes No # of spaces # of spaces – handicapped reserved Dusk-to-Dawn Lighting Yes No Security in Place None Cameras Guards Other Overnight Parking Allowed Yes No Distance to main facility entrance _____ft/_____m

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Daily Parking Available Yes No Covered Parking Yes No If Yes, Maximum Height _____ft/_____m Charge $______per ______In/Out privileges Yes No Handicapped Accessible Yes No # of spaces # of spaces – handicapped reserved Dusk-to-Dawn Lighting Yes No Security in Place None Cameras Guards Other Overnight Parking Allowed Yes No Distance to main facility entrance _____ft/_____m

Valet Parking Available Yes No Covered Parking Yes No If Yes, Maximum Height _____ft/_____m Charge $______per ______In/Out privileges Yes No Handicapped Accessible Yes No # of spaces # of spaces – handicapped reserved Dusk-to-Dawn Lighting Yes No Security in Place None Cameras Guards Other Overnight Parking Allowed Yes No Distance to main facility entrance _____ft/_____m Location of valet attendants: Outside Valet Company used: Yes No Name of company:

Parking Vouchers Available: Yes No If yes, complete the following Procedure to Purchase: Charge: $_____/voucher Adjacent Parking/Surface Lots Available: Yes No If yes, complete the following Total # of Spaces: Total # of Handicapped Reserved Spaces: Total # of Covered Spaces: Total # of Covered Handicapped Reserved Spaces: Shuttle Service Available to Main Facility: Yes No

If yes, complete the following Shuttle Capacity – Passengers Only:

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Shuttle Capacity – Passengers With Luggage: Charge: $_____ per _____ Adjacent Parking Areas Have Dusk-to- Yes No Dawn Lighting: Security Measures in Adjacent Parking None Cameras Guards Other Areas: Facility Will Notify Adjacent Lots of Use Yes No by Event Attendees: Facility Will Notify Local Traffic officials of Yes No Increased Traffic Levels: Facility Will with Off-site Parking Yes No Facilities: Facility Will Coordinate Street Closures Yes No on Behalf of Events: VIP Ramp and Parking Available: Yes No If yes, complete the following Location: Charge: $_____/vehicle # of Cars that Can Be Accommodated at One Time: Covered Staging Area for Buses & Trucks: Yes No Designated Drop-off and Pick-up Areas for Yes No Buses: If yes, complete the following Locations Easily Navigated (i.e. do not Yes No have curbs, flower beds, etc.): Entrances and Exits Reserved for Buses: Yes No Overhead clearance for drop-off and pick-up locations? Parking Available for Buses: Yes No If yes, complete the following Location: Charge: $ Parking Comments: SECTION V: A/V SERVICES & UTILITIES

Audio/Visual (A/V) Services Audio/Visual (A/V) Services Provided In- Yes No House: If yes, complete the following Outside A/V Vendors Allowed: Yes No If Yes, Charges Assessed: $ Equipment Rate Sheets Available Upon Yes No Request: Labor Rate Sheets (including overtime Yes No parameters) Available Upon Request: In-House A/V Provider Supports Yes No Extensive Staging Requirements: In-House A/V Provider Supports Yes No Sophisticated A/V Requirements:

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

A/V Technicians Always Available When Yes No Events Utilizing Their Equipment Are Being Held: 1st Microphone Per Function Space Free: Yes No Sound Technician Required if _____(#) or Yes No more Microphones Used Per Space: Sound Controlled By: A/V In-House Engineering In-House Other: _____ Sound Patch Per Space Charge: Yes No Equipment Available: Walkie-Talkies Yes No Charge $ Hearing Impaired Devices Yes No Charge $ Simultaneous Translation Booths Yes No Charge $ Multi-line phones Yes No Charge $ Wireless phones Yes No Charge $ Fax machines Yes No Charge $ Computer Equipment and Services Yes No Charge $ A/V Services Comments:

Telecommunications Telecommunications Specialist On-site: Yes No Automated Switchboard: Yes No Dedicated Emergency Switchboard Line: Yes No Outside Provider Used for Yes No Telecommunications Services: Facility's Internet Service Provider (ISP): ISP Blocks Outgoing Email: Yes No If Yes, An Outgoing Mail Server is Yes No Available: Internet Access Offered in Function Space: None Cable modem or DSL T-1 or other dedicated line Wireless Access Facility's Network Can Support Multiple Yes No Subnets: Firewall Protection Provided: Yes No If Yes, Firewall Protection Can Be Turned Yes No Off: Permanent Network Cable (Category 5 Or Yes No Better) Installed In Function Space: Point-to-Point Networks Can be Provided Yes No Within the Facility: Charge to Run Cable to Function Space: $ Service Contractors Can Run Cable Within Yes No Function Space:

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Service Contractors Can Use Wireless Yes No Network Equipment: Trained Network Technicians On-site: Yes No Telecommunications Comments:

Electricity Floor Plan (indicating locations of all electrical Yes No outlets and their current capacities) Available: Electrical Service Access: Through floor ports Off columns From overhead Other: _____ Watt & Power Capacities Available: Overhead Lighting Policies: Move-in: Move-out: Event Days: Function Rooms: Public Space: Electricity Comments:

HVAC HVAC Policies: Move-in: Move-out: Event Days: Function Rooms: Public Space: HVAC Comments: SECTION VI: LABOR INFORMATION

Union Labor Must be Used: Yes No Union Jurisdictions In Place: None Exclusive for Audio Exclusive for Projection Exclusive for Lighting Exclusive for Electrical Exclusive for Rigging Exclusive for Plumbing Services Exclusive for Compressed Air Services Exclusive for Telecommunications Labor Union Names (repeat as necessary) Work Jurisdictions Pending Contract Issues Published Rates General Labor Comments: Section VII: Service Contractors Information

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)

Service Contractor Services Provided In- Yes No House: If yes, complete the following Outside Service Contractors Allowed: Yes No If no, complete the following Recommended Listing of Service Yes No Contractors Available: Service Contractors Allowed to Work in Yes No Public Spaces on Non-contracted Dates: Service Contractors Allowed to Request Yes No Move-In/Move-Out Time Outside of Contracted Dates: Policies & Procedures for General Service Yes No Contractors Available Upon Request: Service Contractors Can Be Hired For Pre- Yes No And Post-Event Cleaning: Designated Storage Areas for Service Inside the facility Contractors Location: Outside the facility Service Contractors Required to Have Yes No Certificate of Insurance to Operate: If yes, complete the following The Facility Must Be Named as an Yes No Additional Insured: Required Policy Limits: Policies & Procedures for Exhibitor Appointed Yes No Contractors Available Upon Request: Marshalling Yard Provided: Yes No If Yes, Charge: $ Service Contractor Comments:

# indicates that quantity should be entered  $ is a place-holder for currency type (does not require US Dollars)