Board Luncheon Stamping Ground Elementary - 11:30 AM s8

SCOTT COUNTY BOARD OF EDUCATION TENTATIVE AGENDA Great Crossing Office Complex December 10, 2013 6:30 p.m.

REGULAR BOARD MEETING (Meeting #31)

1. CALL TO ORDER

2. WELCOME

3. VISION STATEMENT – “we exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.

4. APPROVE AGENDA

5. FINANCIAL STATEMENT

6. APPROVAL OF CURRENT BILLS

7. SPOTLIGHT: Presentation by FFA students from SCHS and recognize Lemons Mill Elementary student

8. PERSONNEL REPORT

9. SCOTT COUNTY EDUCATION ASSOCIATION (SCEA) – Fran Rohlfing

10. PUBLIC COMMENT

11. CONSENT ITEM FOR MINUTES: A) APPROVAL OF MINUTES FOR WORK SESSION #30 (12-3-13)

12. CONSENT ITEMS FOR DONATIONS: A) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $4,880.80 from Western Elementary PTA to be used toward classroom supplies & educational materials.

B) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from KOHL’s to be used toward HOSA field trips and related student learning activities.

C) APPROVE DONATION TO ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the donation in the amount of $104.00 from Mr. & Mrs. Edward Murdock to be used toward the 8th grade field trip to the National Underground Railroad Freedom Center.

D) APPROVE DONATION TO ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the donation in the amount of $125.00 from Royal Spring PTSA to the benefit of the Robotics club. E) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from Ms. Rachel Smith Childress to be used toward all field trip costs at Elkhorn Crossing School.

F) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation of 8 sets of walkie talkies from Steve Woodrum of State Farm Insurance to be used in emergency kits and to assist communication within the school.

G) APPROVE DONATION TO SPECIAL EDUCATION DEPARTMENT: Recommendation: Board approve the donation of a therapy swing, valued at approximately $160.00, from the Georgetown Community Hospital to be used within the District’s Special Education Department.

H) APPROVE DONATION TO DISTRICT FAMILY RESOURCE & YOUTH SERVICE CENTERS: Recommendation: Board approve the donation of $500.00 from Marion A. Cox to be used within the District’s Family Resource & Youth Service Centers for emergency food and housing.

I) APPROVE DONATION TO DISTRICT FAMILY RESOURCE & YOUTH SERVICE CENTERS: Recommendation: Board approve the donation of $500.00 from the Scott County Women’s Club to be used within the District’s Family Resource & Youth Service Centers for emergency food and housing.

J) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $150.00 from Heather Niemeyer to be used for the Family Resource Back Pack Program.

K) APPROVE DONATION TO THE GIFTED & TALENTED PROGRAM: Recommendation: Board approve the donation of $255 from Vonnie & David Sams,the donation of $255 from John & Melissa Evans, and the donation of $255 from Irene Rojas & Juan Rodriguez for the Gifted & Talented field trip to Kentucky United Nations Assembly.

L) APPROVE DONATION TO THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $360.00 from Mike Scogin of the Georgetown News Graphic to be used for the Save-Us Club.

M) APPROVE DONATION TO THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $500.00 from the Cardinal Baseball Club, Inc. to be used for the benefit of the Junior class.

N) APPROVE DONATION TO THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $400.00 from Mr. John Simpson of the Festival of the Horse Committee to be used for the benefit of the AFJROTC.

13. CONSENT ITEMS FOR FUNDRAISERS: A) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the 5k Walk/Run fundraiser to be conducted April 25-26, 2014 for the benefit of Royal Spring Middle School.

B) APPROVE WESTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Primary Pottery fundraiser to be conducted in January 2014 for the benefit of Western Elementary School. C) APPROVE WESTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Applebee’s Spirit Night fundraiser to be conducted on December 10, 2013 for the benefit of Western Elementary School.

14. CONSENT ITEMS FOR GRANTS: A) APPROVE THE KYCEC MINI GRANT FOR THE 9TH GRADE SCHOOL AND THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the KYCEC Mini Grant in the amount of $650.00 to the benefit of the 9th Grade School and the Scott County High School per the attached.

B) APPROVE THE KYSTE GRANT FOR ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the KySTE Outreach Grant in the amount of $80,000.00 to the benefit of Royal Spring Middle School.

C) APPROVE THE ALPHA DELTA KAPPA MINI-GRANT FOR SCOTT COUNTY SCHOOLS: Recommendation: Board approve the Alpha Delta Kappa mini grant for the benefit of Scott County Schools.

15. CONSENT ITEM FOR SURPLUS: A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.

B) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.

16. APPROVE BG# 4 FORMS – SCOTT COUNTY LEMONS MILL ELEMENTARY SCHOOL: R ECOMMENDATION: Board approve the BG# 4 form(s) for the following contracts and purchas e orders, authorizing the Board’s designee to execute the documents and submitting them to the Kentucky Department of Education for approval: Bid Pkg Description Contractor Total Contract Amount

080(PO) Frames, Wood Doors Atlas Metal Products $124,383.00 083 FRP Flush Doors Quality Glass $ 61,560.74 083(PO) FRP Doors Special-Lite $ 89,446.60 083(PO) Aluminum Windows Peerless Products $ 16,504.00 083(PO) Glazing Old Castle Glass $ 31,245.00 083(PO) Aluminum Door Hardware Schiller Hardware $ 46,923.50

17. APPROVE DISTRICT IMPROVEMENT PLAN 2013-14

18. APPROVE SCOTT COUNTY ARCHITECT/ENGINEER FEE STRUCTURE FOR BASIC SERVICES

19. APPROVE RFP FOR ARCHITECTURAL/ENGINEERING SERVICES FOR NEW HIGH SCHOOL

20. APPROVE ADVERTISEMENT FOR ARCHITECT SERVICES

21. APPROVE ADVERTISEMENT FOR ARCHITECTS/ENGINEERING BUILDING ASSESSMENT

22. DISCUSS CONSTRUCTION MANAGER AND GENERAL CONTRACTOR

23. APPROVE ATTENDANCE BOUNDARY REALIGNMENT 24. APPROVE PURCHASE OF SIX -72 PASSENGER BUSES

25. APPROVE NATIONAL SCHOOL BOARD ASSOCIATION MEMBERSHIP AND FEES

26. APPROVE BOARD MEETING SCHEDULE FOR 2014

27. SUPERINTENDENT’S REPORT

28. REFLECTION

29. CLOSED SESSION: Closed session pursuant to KRS 61.810 (1)(c) to discuss pending or threate ned litigation and possible Board action following closed session.

30. ADJOURNMENT