Procedure for Subdivision Approval

ARTICLE III PROCEDURE FOR SUBDIVISION APPROVAL SECTION A. SUBDIVISION APPROVAL REQUIRED Any person subdividing as herein defined shall submit an application to the Administrator. While preliminary approval is pending, no improvements shall be made without Board approval. No lots shall be sold or otherwise transferred until the plat has been recorded in the office of the County Recorder. The Clearwater County Planning and Zoning Commission shall consider applications only when the developer or his representative is present at any public hearing or meeting at which said application is on the agenda. (08-17-1981) No subdivision shall be approved unless first the Environmental Health Specialist of the North Central District Health Department shall have inspected and issued a site evaluation on all proposed lots in the subdivision which do not have existing sewer systems. Such site evaluations shall be placed in the subdivision file. (09-29-1986) SECTION B. CLASSIFICATIONS, FEES AND LOT SIZES Platting shall be required for all subdivisions except Simple Subdivisions. Final plats shall be made in conformance with the requirements of this Ordinance and the IDAHO CODE, Title 50, Chapter 13, for all subdivisions. (08-17-1981) Lot sizes may vary, but must conform to the minimum lot size in the applicable zoning districts. (08-17-1981) The Developer shall pay fees as determined by resolution of the Clearwater County Board of County Commissioners. (08-17-1981, 02-25-1985, 12-18-2006) The Class A & B Subdivision fees includes the County Engineer’s (or a County designated engineer) verification fee as well as administrative costs. (12-18-2006) The Administrator is hereby authorized to collect for and transmit to the North Central District Health Department, as agreed to in the agreement between Clearwater County and the NCDHD, any fees as may be charged by said District as authorized under IDAHO CODE 39- 414 (11) and the regulations of the said District for review of such subdivision (s). (03-15-1982, 02-25-1985) CLASS A: 11 LOTS or MORE. Divisions of land that result in 11 or more lots shall follow the full platting procedure. (08-17-1981, 12-18-2006) CLASS B: 4 TO 10 LOTS. Divisions of land that result in four (4) to ten (10) lots may follow either the combined plat procedure or the full platting procedure. (08-17-1981) CLASS C: DIVISION BY RECORD OF SURVEY. Divisions of land that result in four (4) or less lots which do not qualify for the Simple Subdivision procedure and must follow the Division by Record of Survey procedure. (12-18-2006) CLASS S: SIMPLE SUBDIVISION. Divisions of land in the F-1, F-2 and F-3 zoning districts that result in three (3) or less lots may follow the Simple Subdivision procedure. (08-17-1981, 09-29-1986, 12-18-2006) All Class A & Class B subdivisions must have the hearing process completed within six (6) months of the first Planning and Zoning Commission hearing date. (12-18-2006) All other applications must have the hearing process completed within three (3) months of the first Planning and Zoning Commission hearing date. (12-18-2006) SECTION C. SIMPLE SUBDIVISION/DIVISION BY RECORD OF SURVEY PROCEDURES 1. Simple Subdivision procedural requirements shall be as follows: (07-19-2004) a. Application. Applicant shall submit a completed application form and site map and vicinity map drawn to scale and meeting the defined standards of a map as presented in this ordinance. The applicant shall submit the application and map to the Administrator a minimum of twenty two (22) days before the meeting at which it shall be considered in a public hearing. (08-17-1981, 12-18-2006) i. The developer shall be required to pay a fee as outlined in Section B at the time of application. (08-17-1981) b. Procedure: i. Technical Review: The County Engineer (or a county designated engineer), the NCDHD Official and the Administrator shall inspect the site if necessary (08-17-1981, 02-25-1985) ii. Public Notification: The Administrator shall give public notification using the same procedure as outlined in Section I, #8. (08-17-1981, 07- 19-2004) iii. Public Hearing: The public hearing shall follow the procedure as outlined in Section I, #9. The applicant or his representative shall be present at the hearing. (08-17-1981, 07-19-2004) iv. Commission Action: The Commission shall act on the request within thirty (30) days of the public hearing. v. Board Action: The Board shall act on the recommendation of the Commission within 30 days. vi. Notification: The Administrator shall notify the applicant, by letter, of the Commission and Board Actions. c. Class S Subdivisions shall conform to the following standards: (07-19-2004) i. The developer shall provide an access road from a Federal, State, or County road or highway to each parcel of the subdivision. Such road shall be of construction which is in compliance with the county’s road requirements as specified in Class A and Class B Subdivisions. (07-19- 2004, 05-30-2006, 12-18-2006 1. The Board of County Commissioners is hereby authorized to waive the above requirements so long as the absence of such a road is not materially detrimental to the health, safety, and general welfare of the citizens of Clearwater County, or to this or any other Ordinance. (07-19-2004) ii. No parcels shall be subdivided by the use of the Simple Subdivision procedure that has been purchased within the last year. (05-30-2006) iii. Lot width, depth, and total area shall conform to the minimum lot sizes in the applicable Zoning Districts, as established in the Zoning Ordinance. d. No lot shall be subdivided through the use of the Simple Subdivision procedure contained herein if the lot to be subdivided is contiguous with any lot, lots, or portions thereof of any platted or unplatted subdivision undertaken in accordance with this or any previous ordinance by the applicant within the prior ten (10) years, regardless of when or how acquired or manner of designation in any document of title, deed, or property tax designation. (07-19-2004) i. Any one applicant that presents two or more applications for a simple subdivision of contiguous parcels at the same hearing shall have all requests subsequent to the first application subject to the ten (10) year moratorium as stated above. (05-30-2006) This provision shall not apply to Original Parcels of Land having an area greater than one hundred sixty (160) acres. (07-19-2004)

2. Division By Record Of Survey procedural requirements as follows: (12-18-2006) a. The applicant shall file an Application for a Division by Record of Survey with the Administrator a minimum of twenty-two (22) days before the meeting, which shall include, at minimum: (12-18-2006) i. A completed copy of the Application for the Division by Record of Survey as designated by the Administrator; (12-18-2006) ii. The developer shall provide an access road from a Federal, State, or County road or highway to each parcel of the subdivision. Such road shall be of construction which is in compliance with the county’s road requirements as specified in Class A and Class B Subdivisions. (12-18- 2006) 1. The Board of County Commissioners is hereby authorized to waive the above requirements so long as the absence of such a road is not materially detrimental to the health, safety, and general welfare of the citizens of Clearwater County, or to this or any other Ordinance. (12-18-2006) iii. Lot width, depth, and total area shall conform to the minimum lot sizes in the applicable Zoning Districts, as established in the Zoning Ordinance. (12-18-2006) iv. No lot shall be subdivided through the use of the Division By Record of Survey for lots that are contiguous with any lot, lots, or portions thereof of any parcels that have been divided by any applicant through the use of the Division By Record of Survey within the prior year, regardless of ownership or of when or how acquired (gift or otherwise) or manner of designation in any document of title, deed, or property tax designation. (04-30-2007) v. The most current deed to the property; (12-18-2006) vi. A fee, as adopted by resolution of the Board of Clearwater County Commissioners; (12-18-2006) vii. Two (2) working copies of the record of survey which shall be drawn on good quality paper of not less than eighteen (18) inches by twenty-seven (27) inches, at a scale of not less than one (1) inch to two hundred (200) feet and shall include the following: (12-18-2006) 1. The subdivision boundary; (12-18-2006) 2. The name of the property owner; (12-18-2006) 3. The name of the person or firm responsible for the drawing; (12- 18-2006) 4. The date, graphic scale, true north arrow, vicinity map, section, township, and range; (12-18-2006) 5. The names of neighboring subdivisions and owners of neighboring properties; (12-18-2006) 6. The proposed public street and private road names, street right-of- way lines, and street center lines; (12-18-2006) 7. Any proposed off-site improvements pertaining to streets, water supply, sanitary sewer systems, storm water systems, fire protection facilities, and proposed utilities as applicable; (12-18- 2006) 8. The parcel layout with parcel numbers, parcel dimensions, and parcel area in square feet or acres. (12-18-2006) viii. Proof of access for each lot from a County, State or Federal road. (12- 18-2006) 1. Access may be across private land provided there is a permanent and transferable easement. (12-18-2006) ix. The legal description of the property; (12-18-2006) x. Any transfers to the public. (12-18-2006) 1. To include the deeding of any roads within the division to the public. (12-18-2006) b. The Administrator, Commission, or Board may also request such other information as is necessary to determine the disposition of the application. This may include, but need not be limited to geological assessments, soil assessments, engineering studies, maps plans, and diagrams, or other documentation as requested. (12-18-2006) c. Commission action and procedure: (12-18-2006) i. The Commission shall conduct a public hearing, as provided in Article III, Section I, 8&9, at which the applicant or their representative shall be present, and the Commission shall by majority vote recommend approval, recommend disapproval. In making its decision, the Commission shall consider the following standards: (12-18-2006) 1. If the property to be divided, or any portion thereof, lies within the designated area of impact of a city, said city shall be afforded an opportunity for review and comment, in accordance with the established procedures adopted by the city, and codified by County Ordinance. (12-18-2006) a. In cases where no area of impact has been declared for a city, the County shall comply with the provisions of Idaho Code § 50-1306. (12-18-2006) 2. Whether the application meets the provisions of the Zoning Ordinance for the zoning district in which it is proposed; (12-18- 2006) 3. Whether the public services, if any, available or proposed for the subdivision will be adequate for the needs; (12-18-2006) 4. Whether the applicant is able to take actions necessary to mitigate adverse affects which might be imposed by the proposed subdivision; (12-18-2006) ii. The Administrator shall notify the applicant in writing of the recommendation of the Commission within ten (10) days of said recommendation; (12-18-2006) iii. The Administrator shall cause the Application for Division by Record of Survey to be placed on the agenda of the Board, which shall notify interested parties as prescribed in Article III, Section I.8; (12-18-2006) d. Not more than thirty (30) days, unless an extension of time has been entered into the minutes by the Clearwater County Board of County Commissioners, from receipt of the recommendation by the Commission, the Board shall consider the application, and shall approve, conditionally approve, deny, or postpone a decision (until a new public hearing shall be called) on the application. When meeting to consider the application, the meeting shall be open to the public, but shall not be a public hearing, unless: (12-18-2006) i. A public hearing has been called by a motion of a Board member, and by majority vote or unanimous consent of the full board, at which time the Board shall observe the hearing and notification procedures provided in I.C. 67-6509; (12-18-2006) ii. If the Board makes a material change to the application as recommended upon by the Commission, further notice, which shall include the nature of the change, and a public hearing, as provided in I.C. 67-6509, shall be held by the Board prior to final action regarding the application. (12-18- 2006) iii. Upon approving or denying the Division by Record of Survey, the Board shall specify in writing to the applicant within thirty (30) days of Board action which will include the following: (12-18-2006) 1. The Ordinance and Statutory standards used in evaluating the application; (12-18-2006) 2. The reasons for approval or denial. (12-18-2006) 3. In case of approval, any conditions to be met by the applicant to maintain compliance. (12-18-2006) e. Upon approval of the Division by Record of Survey, the applicant must record the new deeds within one (1) year of the Clearwater County Board of County Commissioner’s decision in the Office of the Clearwater County Recorder. (12- 18-2006) SECTION D. COMBINED PLAT PROCEDURE 1. The developer may request that the subdivision application be processed as both a preliminary plat and a final plat (Combined Plat) if ALL the following exist. (08-17-1981) a. The proposed subdivision does not exceed ten (10) lots. (08-17-1981) b. No major development considerations are involved such as, development in a flood plain, Planned Unit Development, Large Scale Development or the like; and (08- 17-1981) c. All required information for BOTH preliminary and final plat is complete and in acceptable final plat form. (08-17-1981) 2. A request to process the subdivision under the Combined Plat Procedure shall be considered by the Commission at its next regularly scheduled meeting, following application. (08-17-1981) 3. Commission action and procedure: a. If the Commission grants the developers request for the subdivision to be processed as a combined plat, preliminary plat procedure shall be followed. Recommendation shall be made to the Board following the public hearing as specified for a final plat. (08-17-1981) SECTION E. RE-SUBDIVISION OF PREVIOUSLY PLATTED LAND PROCEDURE 1. The developer shall submit a completed application, a plat of the proposed re-subdivision, drawn in accordance with final plat regulations, Article III Section J, and two (2) working copies to the Administrator. (08-17-1981, 12-27-1982) 2. The developer shall be required to pay a fee as outlined in Section B. (08-17-1981) 3. Simple Subdivision procedure shall be followed. After final approval by the Board, the Administrator shall present the Plat of Re-subdivision to the County Recorder for recording and attachment to the original Subdivision Plat in the office of the Recorder. (08-17-1981, 12-27- 1982) SECTION F. OUTLINE OF FULL PLATTING PROCEDURE STAGE 1. PREAPPLICATION CONFERENCE. The pre-application conference is a time when the developer and the Administrator get together and discuss the proposed subdivision. During this conference, it may be determined if a zone change or variance will be needed. If such is the case, the developer may initiate the necessary application. (08- 17-1981) STAGE 2. APPLICATION AND PRELIMINARY PLAT. When the developer is prepared, he shall submit a Preliminary Plat with the application. (08-17-1981, 08-20-2007) STAGE 3. FINAL PLAT. After preliminary approval, the developer shall proceed with the approved improvements. The final plat, as outlined further in this Ordinance, shall be submitted to the Administrator within one (1) year of preliminary approval. The Administrator shall check for compliance with the preliminary approval and place the plat on the Commission agenda for Commission check and recommendation to the Board. The Board shall consider the final plat and comments from citizens and recommendation of the Commission to arrive at a final decision. (08-17-1981) SECTION G. APPLICATION PROCEDURE 1. Content of Application. (Application forms available from Administrator) a. Name, address and phone number of applicant or legal owner; b. Name of Subdivision, location, legal description and size of original tract; c. Proposed divisions, total number of lots, acreage of lots; d. Proof of adequate access to public street; e. Proposed use, provisions for utilities and services; f. Existing use, topography, grade and vegetation; g. Areas to be set aside; h. Vicinity map showing original tract and surrounding area; and i. Names and addresses of adjoining property owners within three hundred (300) feet of the proposed subdivision boundaries. 2. Submission of Application. The developer shall submit an application and preliminary plat as outlined in Section I to the Administrator. (08-20-2007) SECTION H. NOTIFICATION TO DEVELOPER The Administrator's letter of notification to the developer, mailed within fifteen (15) days from the date of receiving an acceptable application and plat, shall contain the following: 1. General conformance or nonconformance of the proposal with this Ordinance, existing local or State policies, goals and objectives of the Comprehensive Plan; 2. Classification of subdivision; 3. Determination if additional special permits or ordinance conflicts, such as rezone, conditional use permit, or variance are needed and the manner of coordinating such permits; 4. Consideration of any unique environmental features or hazardous concerns that may be directly or indirectly associated with the subject property, such as areas that have been designated by the State as areas of critical environmental concern, unique plant life, flood plain, airport flight pattern and the like; 5. Statement of fees charged, if not already paid; (02-25-1985) 6. Submission of plat to T.R.C. and other agencies deemed necessary by the Administrator; and 7. Date of Commission meeting when application will be placed on the agenda. SECTION I. PRELIMINARY PLAT 1. The developer shall have submitted to the Administrator a completed application form and shall comply with the preliminary plat data as required in this Ordinance. 2. Content of Preliminary Plat. The contents of the preliminary plat shall be in such a form as stipulated by the Commission; however, any additional maps or data deemed necessary by the Administrator may also be required. The developer shall submit to the Administrator at least the following: a. Two (2) working copies of the preliminary plat of the proposed subdivision, drawn in accordance with the requirements hereinafter stated. Each copy of the preliminary plat shall be on good quality paper, shall have dimensions of not less than eighteen (18) inches by twenty four (24) inches. Plats of subdivisions of twenty (20) acres of less shall be drawn to a scale of one (1) inch to one hundred (100) feet. Plats of subdivisions of more than twenty (20) acres shall be drawn to the scale described in 50-1304, IDAHO CODE, shall show the drafting date, and shall indicate thereon by arrow, the generally northerly direction. b. Two (2) sets of preliminary engineering plans (not meant to be cross sections or detailed designs) for streets, water, sidewalks, and other required improvements; however, such engineering plans shall contain sufficient information and detail to enable the Technical Review Committee to make a determination as to conformance of the proposed improvements to applicable regulations, ordinances and standards. c. A written application requesting approval of the preliminary plat. d. Appropriate information that sufficiently details the proposed development within any special development area, such as hillside, planned unit development, flood plain, cemetery, mobile home, large scale development, hazardous and unique areas of development. 3. Requirements of Preliminary Plat. The following shall be shown on the preliminary plat or shall be submitted separately: a. The name of the proposed subdivision; b. The names, addresses and telephone numbers of the developer or developers and the engineer or surveyor who prepared the plat; c. The names and addresses of all adjoining owners of property whether or not bisected by a public right-of-way as shown on record in the County Assessor's Office; d. The legal description of the subdivision; e. A statement of the intended use of the proposed subdivision, such as: residential single family, two (2) family, or multiple housing; commercial; industrial; recreational or agricultural; and a showing of any sites proposed for parks, playgrounds, schools, churches, or other public uses; f. A map of the entire area scheduled for development if the proposed subdivision is a portion of a larger holding intended for subsequent development; g. A vicinity map showing the relationship of the proposed plat to the surrounding area (l/2 mile minimum radius, scale optional); h. The land use and existing zoning of the proposed subdivision and the adjacent land; i. Streets, street names, right-of-way and roadway widths, including adjoining streets or roadways; j. Lot lines and blocks showing the dimensions and numbers of each; k. Contour lines, or separate contour map with a scale no less than four (4) inches to the mile, shown at forty (40) foot minimum intervals where the land slope is greater than ten percent (10%), referenced to an established bench mark, including location and elevation; l. Any proposed or existing utilities, including but not limited to, storm and sanitary sewers, irrigation laterals, ditches, drainages, bridges, culverts, water mains, fire hydrants, and their respective profiles; m. A copy of any proposed restrictive covenants and/or deed restrictions; n. Any dedications to the public and/or easements together with a statement of location, dimensions and purpose of such; o. Any additional required information for special developments as specified in Article VI of this Ordinance; and p. A statement as to whether or not a variance, as specified in Article VIII, will be requested with respect to any provision of this Ordinance describing the particular provision, the variance requested, and the reasons therefore. 4. After the developer has submitted the application and preliminary plat to the Administrator, the developer shall refer the preliminary plat to as many agencies as deemed necessary by the Administrator, such agencies may include the following: a. The Technical Review Committee; b. Other governing bodies having joint jurisdiction; c. The superintendent of the School District; d. Appropriate utility companies or water and sewer districts; and e. Other agencies having an interest in the proposed subdivision. The developer shall be responsible to provide the Administrator with copies of statements or recommendations from the above appropriate agencies prior to the Commission review date. 5. Technical Review Committee recommendation. a. The Technical Review Committee shall review the preliminary plat from the viewpoint of the technical disciplines represented on the Committee; b. The Committees shall make a recommendation to the Commission on each preliminary plat and on each special request that is made by the developer. 6. Administrative Review. Certification. Upon receipt of the application and the preliminary plat, and all other required data as provided for herein, the Administrator shall certify the plat as complete and shall affix the date thereon. 7. Placement on Agenda. The application and the preliminary plat with T.R.C. and agency recommendation shall be placed on the agenda of the next regular Commission meeting for review, at which time a public hearing date shall be scheduled. 8. Public Notification. a. Notification to Property Owners. The Administrator shall notify all adjoining property owners whose names and addresses have been provided by the developer. Such written notification shall be mailed at least ten (10) days prior to the Commission meeting. b. The Administrator shall put in the local newspaper a public notice of the date, time, place and purpose of the public hearing, at least fifteen (15) days prior to the hearing date. c. Failure to notify. The Administrator's failure to comply with the notification provision shall not invalidate the Commission's action, provided the spirit of the procedure is observed. 9. Commission Action. a. Hearing by Commission. On said hearing date the Commission shall review the application and the preliminary plat, the reports from the Committee members, comments from concerned persons and agencies and the Administrator's report to arrive at a decision on the preliminary plat. b. Procedure for Public Hearings. All matters relating to time allowed for the presentation of testimony, content of testimony, documented testimony, relevancy and materiality of testimony and all other matters of procedure during a public hearing shall be subject to the ruling of the Chairman of the Commission. The following procedure shall be adopted for applications presented to the Commission at Public Hearings: (12-27-1982) 1. Introduction of the application by Chairman or his designee. (12-27-1982) 2. Testimony by witnesses supporting the application. (12-27-1982) 3. Questions by members of the Commission. (12-27-1982) 4. Testimony by witnesses opposing the application. (12-27-1982) 5. Questions by members of the Commission. (12-27-1982) 6. Close of discussion of or by the public. (12-27-1982) 7. Open discussion by members of the Commission. (12-27-1982) 8. Vote (optional) on the application by members. (12-27-1982) 9. Commission members will abstain from any participation in discussion or voting in the event of a conflict of interest. Such declaration shall be made prior to introduction of application. (12-27-1982) All testimony, recommendations and decisions resulting from public hearings shall be referred to the Board when necessary. (12-27-1982) c. Commission Findings. In determining the acceptance of the proposed subdivision the Commission shall consider the objectives of this Ordinance and at least the following: 1. The conformance of the subdivision with the Comprehensive plan; 2. The availability of public service to accommodate the proposed development; 3. The public financial capability of supporting services for the proposed development; and 4. The other health, safety, or environmental problems that may be brought to the Commission’s attention. d. Action on the Preliminary Plat. The Commission may approve, disapprove or table the preliminary plat for additional information. Such action shall occur within forty (40) days of the date of the regular meeting at which the plat was first considered at a public hearing by the Commission. The action, and the reasons for such action, shall be stated in writing by the Administrator, and forwarded to the applicant. The Administrator shall also forward a statement of the action taken and the reasons for such action, together with a copy of the preliminary plat to the Board for their record. Upon approving or disapproving a preliminary plat the Commission shall specify: (08-17-1981) 1. The Ordinance and standards used in evaluation of the application; and 2. The reasons for approval or disapproval. Appeals. Any person or aggrieved party who appeared in person or writing before the Commission, or the developer, may appeal, in writing, the decision of the Commission relative to that action taken by the Commission. Such appeal must be submitted to the Board within ten (10) days from such Commission action. Upon receipt of an appeal from the action of the Commission, the Board shall set a hearing date to consider all information, testimony and Commission minutes of the public hearing to reach a decision to uphold, conditionally uphold or overrule the decision of the Commission. The Board shall only overrule the commission by a favorable vote of a majority of the full Board. 10. The Final Plat shall be submitted within one (1) year from the date of preliminary approval. Extension of time may be granted by the Commission upon written request from the developer, giving adequate explanation for extension. (08-17-1981) SECTION J. FINAL PLAT 1. After the approval or conditional approval of the application and the preliminary plat, the developer shall cause a final plat to be prepared in accordance with the approved preliminary plat. The developer shall submit to the Administrator, at least five (5) working days prior to the Commission meeting at which it will be reviewed and recommendations made, the following: a. Two (2) transparencies, one (1) map page and one (1) certification sheet, of the final plat on Mylar Drafting Film using a silver image emulsion, conforming to the IDAHO CODE, Title 50, Chapter 13 and its subsequent session laws. b. Two (2) working copies of the final plat. c. Three (3) copies of the final engineering construction drawings for streets, water, sewer, sidewalks, utilities and other public improvements. 2. Content of Map Page of the Final Plat. The final plat shall be in compliance with all items required under Title 50, Chapter 13 of the IDAHO CODE and shall include, but not limited to, the following: (08-17-1981) a. Proof of current ownership of the real property included in the proposed final plat (may be submitted separately). b. Point of beginning of the subdivision description tied to a least two (2) government survey corners, two (2) monuments, which are recorded in the office of the Clearwater County Auditor and Recorder. c. Location and description of monuments. d. Tract boundary lines, lot lines, property lines, street right-of-way and easements; all with accurate dimensions in feet and decimals thereof, bearings in degrees, minutes and seconds, arcs, central angles, tangents, and chord lengths of all curves to the above accuracy. e. Names and locations of adjoining subdivisions. f. The location, dimension and purpose of all easements. g. The outline of any property, other than the streets or alleys, which if offered for dedication to the public use, fully dimensioned by lengths and bearings, with the area marked “Public” and showing the proposed use. h. A title which shall include the subdivision name, County and State; also the location and description of the subdivision referenced to Section, Township and Range. i. Scale, North Arrow and Date. j. Location, width and names of all existing or dedicated streets or other public ways within or adjacent to the proposed subdivision. k. “SANITARY RESTRICTION IN FORCE” stamp permanently placed on the face of the plat. l. Surveyors Certification as to the correctness of said plat. (08-17-1981) m. Where applicable, “COUNTY ROAD RIGHT-OF-WAY RESTRICTION IN FORCE” shall be placed on the face of the plat. (08-17-1981) 3. The Commission may also require in addition to the above: (08-17-1981) a. Label section quarters and quarter quarters. (08-17-1981) b. Continuing section, quarter, 1/16 lines beyond the actual subdivision boundary lines. (08-17-1981) 4. Content of Certification Sheet of Final Plat. The certification sheet of the final plat shall contain the following: a. Certification of owner, containing legal description of subdivision; dedication of all streets, rights-of-way and sites for public use, and grants of any existing or proposed easements. b. North Central District Health Department Certification on sanitary restrictions in force. c. Clearwater County Planning and Zoning Commission Certification of recommendation of approval, signed by the Chairman. d. Clearwater County Treasurer’s Certification that ALL taxes have been paid. e. Clearwater County Recorder’s Certification that plat is acceptable for filing. f. Clearwater County Board of County Commissioners Certification of approval, signed by Chairman. g. Clearwater County Engineer’s Certification as to the accuracy of plat. h. Filing and recording information as follows: i. Certification by Clearwater County Road and Bridge Department, or any applicable Highway District in which the said plat is located, signed by the Highway Board Chairman or the County Road Commissioner. (08-17-1981) 5. Administrator Review. a. Upon receipt of the final plat and compliance with all other requirements as provided for herein, the Administrator shall certify as complete and shall affix the date of acceptance thereon. b. The Administrator shall review the final plat for compliance with the approved or conditionally approved preliminary plat. If the Administrator determines that there is substantial difference in the final plat than that which was approved as a preliminary plat, or conditions which have not been met, the Administrator may require the final plat be submitted to the Technical Review Committee in the same manner as required in the preliminary plat process. c. The Administrator may transmit one (1) copy of the final plat, or other documents submitted, for review and recommendation to the departments and agencies as deemed necessary to insure compliance with the preliminary approval. Such agency review shall also include compliance with health standards, the cost estimate for all improvements and legal review of the performance bond. d. The Commission shall review the final plat and determine if compliance with the conditions of preliminary approval exists and make recommendation of approval or denial, to be transmitted by letter, to the board stating reasons and action. 6. Board Action. the Board at its next regular meeting (within forty-five (45) days from the date that an acceptable final plat application was received and acknowledged by the Administrator) following receipt of the Commission's letter of recommendation shall consider the Commission's findings and recommendations and comments from concerned persons and agencies to arrive at a decision on the final plat. The Board shall approve, conditionally approve, disapprove, or table the final plat for additional information within thirty (30) days of the date of the regular meeting as which the plat was first considered. Upon granting or denying the final plat the Board shall specify by letter to the developer: a. The ordinance and standards used in evaluating the application; and b. The reasons for approval or denial. A copy of the approved plat and a copy of the Board's letter to the developer shall be filed with the Administrator. 1. Method of Recording. Upon approval of the final plat by the Board, completion of the required improvements or posting of surety bond or other acceptable guarantee by the developer and the inclusion of the appropriate certifications and signatures on the final plat, the Administrator shall submit the final plat to the County Recorder for recording. 2. Recording Deadline. The recording deadline for final plats shall be one (1) year. If the final plat is not recorded in the office of the Clearwater County Recorder within one (1) year of Board approval, the application and the plat shall become null and void, unless the Board grants a limited extension of time upon written request by the developer, prior to the expiration of the one (1) year Board approval date, giving good cause for the extension. Additional extension may be granted upon the discretion of the Board. (03-15-1982)