Brandywine School District

Brandywine School District Department of Human Resources Functional Organization Chart

Director of Human Resources Kimberly Doherty, SPHR

HR Department-Staff Management/ Executive Assistant to the Director of Human Staffing – Certificated/Administrative/EPER Staffing – Classified/ Casual-Seasonal/ Employee Relations/Labor Relations/Position Resources Vivian Gebhart – Specialist External Contract Management/Miscellaneous Lynn Brown – Mid-Level Professional [email protected] Maria Kok – Professional Kim Doherty, SPHR – Director [email protected] 302-793-5024 [email protected] [email protected] 302-793-5010 302-793-5071 302-793-5048 Classified Personnel Certificated Personnel and EPER Staffing Classified Personnel Staffing HR Department-Staff Management  Transportation PARS Processing – Hire o Recruitment o Recruitment  HR Department Management Letters/Change of Assignment Letters o Job Descriptions o Job Descriptions  HR Staff Supervision  New Hire Orientation – Coaches External o Job Postings/Advertising o Job Postings/Advertising  HR Department Budget Only o Personnel Requisitions o Personnel Requisitions Employee Relations HR Communications o Prescreen applications o Prescreen applications  Administrative Staff HR Guidance/Support  BSD Administrator Contracts o Interview Process o Interview Process  Employee Questions/Concerns/Issues  BSD Monthly Board Letters o Final Candidate Processing o Final Candidate Processing  Employee Conflict Resolution  Certificated Termination Letters o Potential Salary Determination, o Potential Salary Determination, Verbal  Employee Discipline  BSD/State/Federal HR Data Reporting Verbal Offer & Acceptance Offer & Acceptance Communication  Employee Investigations  HR Drug/Alcohol Testing Management Communication o New Hire Orientation  Employee Performance Improvement Plans  Employee Notices (i.e. Retirement o New Hire Orientation o New Hire DEEDS Credentials/Salary  Employee Reductions in Force Confirmation and Bonus Notice, Holiday o New Hire DEEDS Increment Processing  Employee Termination Proceedings Schedule, etc.) Credentials/Salary Increment o Employee Actions Changes  Employee Training & Development  Employee Recognition & Awards – Processing Processing  Employee Unemployment Hearings/Appeals TOY/Retirements o Employee Action Changes HR  Voluntary/Involuntary Transfers Processing Labor Relations  HR Administrator Handbook Updates Processing  Staff Tracking Maintenance - Para  Contract Negotiations & Administration  HR Employee Handbook Updates  Voluntary/Involuntary Transfer Process  Seniority Rosters Maintenance (Para,  Contract Grievance Management  District Employee Attendance Monitoring  Staff Tracking Maintenance - Teachers Maintenance, Custodian, School Nutrition, Position Management  Administrative Assistant  Seniority Rosters Maintenance Transportation)  Position Allocations & Control Training/Professional Development  Clock Hours Processing  Permit Renewal /Clock Hours Processing  Position Reclassifications  Supervise District Office Reception Area  DEEDS Highly Qualified Educator (Paraeducators)  Student Unit Count Procedures/  HR Directors Expense Report Designation – Expires 7/1/2017  Substitute Clerical Support Management Management & Audits  HR Technology Support and Management  DEEDS Licensure/Certification Management  District United Way Program Miscellaneous  HR Web Site Development & Management  DEEDS Salary Increment Processing  BSD Monthly Board Agenda – Classified  BSD Board Policy & Regulations  HR Administrative Staff Guidance/Support  Student Teacher Placement/Management  Fit For Duty Appointment Processing Development & Enforcement  Special Projects/Duties as Assigned  Teacher Critical Needs Scholarship  Maintenance – License and Certification  BSD Success Plan  Name/Address Change Processing Tracking/Processing  BSD/State/Federal HR Compliance Other Assigned Duties:  Applitrack Maintenance  State Audits of HR Functions  Gifted/Arts/Enrichment Support  Access Database Maintenance  Summer School Coordination Middle and  HR Technology Support and Management High Schools  HR Web Site Development & Management  BSD Monthly Board Agenda - Certificated  HR Articles for District Newsletter  HR Organization Charts

Revised 5/11/2016 Brandywine School District Department of Human Resources Functional Organization Chart (continued)

District Office Reception Area/HR Administrative Employee File Management/HR Administrative Support Support Trayvia Romero Toni Jacobs – Secretary [email protected] [email protected] 302-793-5062 302-793-5000 Classified Personnel  District Receptionist Duties  New Hire Offer/Orientation – Recess Aides/Tutors o Feeder Pattern Questions o UPS/FED EX/USPS Deliveries/Dock  Grievance File Maintenance/Retention/Archiving o Tax Info Questions  Interview /Posting File o Building Complaints Maintenance/Retention/Archiving o Golden Card Club  Personnel File Retrieve/ o Registration Questions Maintenance/Retention/Archiving o District Conference Room Scheduling  Estimated Creditable Service Preparation o Building Lock Issues  Prepare employment verifications as requested by  District Receptionist Coverage Schedule current/former employees or outside agencies Preparation  Prepare unemployment documentation as requested  HR Attendance Processing by DOL  HR Budget Tracking/Changes  Maintain Current Copies of Employee Complete  HR First State Financial Information (FSF) Information Listing Processing  Maintain Supply of Administrator Green Binders  New Hire Document Collection  Prepare New Hire Orientation Packets  Request Email/Eschool Accounts  District Tuition Reimbursement Processing  Order & Maintain Lab Corp Forms  Maintain and Troubleshoot Office Copier  Order HR Printer & Copier Supplies  Process Graphics Print Jobs  Order & Maintain Labor Law Posters  Process Database Change of Name/ Phone/Address  Order & Maintain Office Supplies/Supply Closet  Maintain District Office/Department Phone Directory  Process /Maintain Criminal Background Checks  Maintain School Contact Directory (CBC)  Maintain In District /Out of District Fax Directory  Process Working Papers  Process HR & US Mail (including certified/federal  Manage and maintain printing of all employee ID express & HR bulk mailings) badges  Copy/Scan/Mail HR Documents as assigned by  Maintain District Holiday Calendar (Yearly – April) Staffing Coordinators  Maintain/Update Paraeducator Calendar (Yearly-  Primary Backup for District Receptionist June (5) )  New Hire Offer/Orientation – Recess Aides/Tutors  Maintain Teacher, Para, Student First Last Day  Other Support as assigned by Director and/or Staffing School Year Schedule (Yearly) Coordinators  Track Para Snow Make Up Hours  Primary Backup of HR Office Assistant  Other Support as assigned by Director and/or Office Administrator Personnel.

Revised 5/11/2016