ISP-Lesson Plan

Indiana NENA Chapter Executive Conference call meeting June 14, 2013 11:00 am

SUBJECT MATTER REMARKS

Agenda Items

1. Resignation of President Jeff Cicillian-Status with board.

. Proposed by-law insertion: . Election Article 5 Officers . Addition Clause 5.01b PSAP job requirement. . Any person that is interested in running for a position on the Executive Board must be employed by a PSAP or designated by the governing 9-1-1 body of that agency. . First Reading ______. Second Reading ______

2. Meeting formats- locations, conference calls, Executive meetings

 July 19, 2013  August 16, 2013  September 20, 2013  October 18, 2013  November 15, 2013  December 20, 2013  January 17, 2014  February 21, 2014  March 21, 2014-SPRING BREAKS?  April 2014 Conference

3. LPD Dispatcher- award ref replacing the corrected name. (TRACY BROWN)

 Rob Batta is the correct name

4. Accounts-add and delete authorizations-  Delete Jeff C off account  Add Reuter to account

5. By-Laws- status-are they clear enough?

6. 2014 Conference-

1 State Form 969/R3-97 Stock #422 TRN Indiana NENA Chapter Executive Conference call meeting June 14, 2013 11:00 am

 Signed contract for April 21st through April 25th  Conference Chair  Conference theme?

7. Shirts? Prices?

8. Other Items  Dee- Transition of information –to Julie

Minutes for the Executive Board: stated at 1100 hrs.

Present: Ed Reuter, Julie Pierce, Lori Forrer, Jeff Schemmer, Bonnie Dick, Terri Brooks, John Hendrix, Darrin Riney, Dave Rosenberry

Bonnie advised that Rob McMullen wouldn’t be attending he was traveling to the NENA Nationals conference. Bonnie advised that the Bank Balance is $21,000.00

#1 agenda: Read the Proposed By-law in ref to President Jeff Cicillian status. Everyone was in agreement with this.

#2 agenda: All the dates have been set for the Conference meetings. They have been set for ISP Museum in INDY on 21st st. Ed advised that he would like to use Bonnie’s Bridge to have other agencies/persons join in the conference call for the Business part of the meeting. Ed advised that the date December 20th could be a meeting or a conference call, Whatever the group chose.

#3 agenda: the Pioneer award plaque person name was misspelled. The correct spelling should be Ron Batta. Bonnie advised that she would pick it up and get it corrected. It is only the right thing to do that we correct it and give it back to the person. Latter Terri advised that she would get the plaque for Tracy Brown and have it corrected. Then submit her receipt to Rob to be reimbursed.

#4 agenda: the primary bank is Irwin Union Bonnie and Jeff S wasn’t totally sure if that was correct, since Rob wasn’t available to confirm it. They advised that Rob is on the account and Jeff Cicillian was too. Rob was the one that usually did all the signing and that it didn’t require two signatures. Ed would like to have Jeff S and his name added to the account and have Jeff C removed. Bonnie advised that she thought Rob already had this set up to get changed. Ed wanted to sit down with Rob and go over the accounts for an audit.

#5 agenda: By laws need to make sure that the new By-laws are current and up to date. Examples were the issues that occurred in the past Presidents position Tracy and Jeff C. Also the issue with the tie that came on elections with Ed and Connie. Bonnie advised that she is all for the board going over the By-laws and making sure they are updated.

The people that were just elected start first of July.

Ed advised he wanted to keep all the meeting structured. Some of the meeting can be handled over a conference call. Ed advised he want to receive feedback from everyone on board about what we discuss and want their input. This is our conference, not just his.

#6 agenda: conference Ed advised that on the first day he wants to do the presentation and have the computer slide showing the 911 NENA Logo. If we bring in the choir back put up a picture of the school for recognition. He also wanted to put the Vendors up on the slide to recognize them and thank them for the conference.

Bonnie advised that the Vendors loved the vendor cocktail time the night before the vendor show. They also liked the exclusive vender show time.

Ed advised that we do have a signed contract with Marriot April 21st to April 25th. He has spoken the them and advised that Bonnie will be the Conference Chair. That Ed, Bonnie and Julie will be meeting them on decisions.

Theme: Lori advised that Darrin has been working on a list of different themes to use. Ed advised that NENA board will put to vote on what theme to use. This is a group effort and we will side together.

Ed wanted to include the 911 State Wide Board to be included and participate in the conference like last year. Where they sponsored the lunch and had their meeting. Ed also put to the board possibly change the date they were there to a Thursday when we had the vendor show, if possible. This way they would have the agency heads that can purchase thing there to view the vendors and what they have to offer. He wasn’t sure if this could be done or not. Just a thought.

Shirts: What do we do with what inventory we have from last year? In the past they have just used it for the next conference. Ed has them stored at his house. Discussion of the football jersey’s going over very well. Terri advised that she thought they probably did because of the conference theme. Before we order any we need to decide what theme we want to use. Bonnie wanted Ed to email her a copy of what inventory was left of shirts. This way she can send them to Katrina and Anne so they can know what we have. There were several cookbooks left over. Everyone said they were nice books. Terri was disappointed that other agencies didn’t participate with recipes. Would of like to had more.

Ed asked if we need to reschedule the June 21st meeting, since he and Rob are going to be at the National Conference. Bonnie advised that we don’t need to do anything in June. Everyone else agreed that we didn’t need a meeting. The next meeting will be July 19th.

Ed advised that the executive meeting could be conference calls. Jeff S. advised he would like this also.

Jeff S advised he has a subject in Northern Indiana that could come down and do training. Tim Lee come and speaks at one of our Quarterly meeting. In ref to the program he is developing on standard training procedures for the whole state. Jeff also advised that Kelly Dignin APCO president advised that the INDIANA chapter could help participate in the training and it not cause any issues. Both APCO and NENA are on board with developing standards for dispatchers. We want to put together what is best for our people.

Lori advised that APCO has standing order if you are not a member you can attend the meeting they have. We/NENA should invite people to the meetings even if they are not members. This will put the word out about what we are about. Everyone agreed that we should open up the meetings and training to non-members for NENA. This will promote NENA and help bring in new members.

Ed advised he wants everyone’s opinion on what we discuss on the board. He want to open and hear everyone comments.

Ed advised that we possibly might have a meeting in three (3) weeks if needed.

Ed advised that the dates are set and he will check with ISP museum to make sure they are phone conference capable. If not then IPSC advised they are.

Nothing else was discussed and meeting adjourned.1200 hrs.

4 State Form 969/R3-97 Stock #422 TRN