MINUTES, WEEK OF OCTOBER 11, 2011

The Board of Trustees met on Tuesday, October 11, 2011, at the Butler Township Government Center, 8524 North Dixie Drive, Dayton, Ohio, at 7:00pm for a Regular Session to transact the business of the township.

Michael Lang, Vice President, called the meeting to order.

APPROVAL OF MINUTES The Minutes of September 26, 2011, Regular Session, were submitted for approval. Doug Orange made a motion for approval of the Minutes of September 26, 2011, as submitted, with Martin Russell seconding and approving the motion. Michael Lang was not included in approval of minutes due to his absence on September 26, 2011.

OLD BUSINESS There was no Old Business to discuss at this time.

NEW BUSINESS Resolution #11-085 was submitted to authorize the Township Administrator to enter into an agreement with Jacobs Engineering for design services for the Miller Lane Business District Plan, at a cost not to exceed $50,000. This plan will include a land use and zoning analysis, a signage program concern and a streetscape master plan. Doug Orange made a motion for approval of Resolution #11-085, as submitted, with Martin Russell seconding and Michael Lang approving the resolution.

Resolution #11-086 was submitted for approval of accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Doug Orange made a motion for approval of Resolution #11-086, as submitted, with Martin Russell seconding and Michael Lang approving the resolution.

Resolution #11-087 was submitted for approval of finding it necessary to amend the Permanent Appropriations and the Revenue Budget for FY 2011. These amendments include the Law Enforcement Fund (#2261), the USA Truck TIF (#2901), the Harson TIF (#2902), the Sudachi TIF (#2903), and the Morris TIF (#2906). Doug Orange made a motion for approval of Resolution #11-087, as submitted, with Martin Russell seconding and Michael Lang approving the resolution.

Resolution #11-088 was submitted for approval to transfer TIF Revenues of $44,679.75 from the Harson 30-yr TIF (#2902) to the Morris 30-yr TIF (#2906) due to posting errors. The revenue received from Chick-fil-A & Frisch’s was posted in the Harson TIF erroneously. Doug Orange made a motion for approval of Resolution #11-088, as submitted, with Martin Russell seconding and Michael Lang approving the resolution.

Resolution #11-089 was submitted for approval of appointing Chuck Metzner to the Butler Township Zoning Commission. This appointment will take effect immediately and remain effective through December 31, 2012. Doug Orange made a motion for approval of Resolution #11-089, as submitted, with Martin Russell seconding and Michael Lang approving the resolution.

A request was submitted for approval of payment (buyback) for 60-hours of vacation leave on behalf of Shane Prewitt in the Service Department totaling $1,185.60. Doug Orange made a motion for approval of the vacation buyback on behalf of Shane Prewitt, as submitted, with Martin Russell seconding and Michael Lang approving the motion.

A request was submitted for approval on behalf of the Ohio Department of Liquor Control of a new liquor permit for El Toro Mexican Bar and Grill, located at 6770 Miller Lane. Doug Orange made a motion for approval of the new liquor permit for El Toro, as submitted, with Martin Russell seconding and Michael Lang approving the motion. A request was submitted for approval to schedule a Public Hearing for Zoning Code Amendments on Monday, November 14, 2011, at 7pm or soon thereafter. Doug Orange made a motion for approval to schedule a Public Hearing on Monday, November 14, 2011, at 7pm or soon thereafter, as submitted, with Martin Russell seconding and Michael Lang approving the motion.

INFORMAL BUSINESS Police Chief Bush had no further business to discuss at this time.

Fire Chief Alig had no further business to discuss at this time.

Administrator, Kimberly Lapensee, provided a report on behalf of the Service Department. The brush & limb drop-off will begin this Saturday, October 15th from 8am- 12pm and the Annual Pumpkin Day and Food Drive is scheduled the same day.

Fiscal Officer, Mark Adams, had no further business to report at this time.

TRUSTEES Doug Orange had no further business to report at this time.

Martin Russell had no further business to report at this time.

Michael Lang reported on his meeting with DP&L on the power outages in the township and the tree trimming and maintenance schedule. There was a brief discussion on the lights & outage on York Commons and Commerce Center Drive. To conclude, Mr. Lang reported on his meeting with the City of Englewood and the engineers with ODOT for signage. This project will be tabled for further review due to the cost of signs.

HEARING OF THE PUBLIC There were no comments from the audience at this time.

EXECUTIVE SESSION An Executive Session was scheduled for the contract negotiations with the Service Department & Teamsters. Doug Orange made a motion for approval to recess into Executive Session, with Martin Russell seconding and Michael Lang approving the motion. At roll call, the vote resulted as follows: Doug Orange, aye Martin Russell, aye Michael Lang, aye

At 8:08 PM, Doug Orange made a motion for approval to reconvene into Regular Session, with Martin Russell seconding and Michael Lang approving the motion. At roll call, the vote resulted as follows: Doug Orange, aye Martin Russell, aye Michael Lang, aye

There was no further business to discuss at this time.

Doug Orange reported that the trustees have reviewed the financial statements and made a motion for approval to pay the bills of the township, with Martin Russell seconding and Michael Lang approving the motion.

Doug Orange made a motion for approval to adjourn the meeting, with Martin Russell seconding and Michael Lang approving the motion.

______MICHAEL LANG MARK ADAMS PRESIDENT FISCAL OFFICER