Uttar Pradesh State Rural Livelihoods Mission Society

UTTAR PRADESH STATE RURAL LIVELIHOODS MISSION SOCIETY (State Rural Livelihoods Mission- Department of Rural Development) Prashasnik Bhavan-1 Dr. B.R. Ambedkar Samajik Parivartan Sthal,Gomti Nagar Lucknow Phone: +91- 522-2090179 Fax: +91- 522-2286023/25 Email: [email protected], Website http:///www.rd.up.nic.in

INVITATION OF OPEN BID FOR SUPPLY OF MANPOWER

To ______

Dear Sirs,

Sub: INVITATION FOR BID FOR SUPPLY OF VARIOUS MANPOWER. ------

1. You are invited to submit your most competitive Bid for the following manpower/Services : - Item Brief Estimated Delivery / Brief Placement Bid Security No. Description Quantity Placement Specifications required at (Demand of Items (No.) Period Draft/Pay /Persons Order) in favour of Uttar Pradesh State Rural Livelihood Mission, payable at Lucknow 01 Stenographer 02 (Two) 10 days Qualification, SMMU, Lucknow Rs. 32000.00 02 Senior 02 (Two) from the Duties SMMU,Lucknow Assistant date of & experience 03 Data Entry 3 (Three) order are given in SMMU, Lucknow, Operator Schedule (condition 13.1) 04 Fourth Class 06 (Six) Attached SMMU,Lucknow Staff

2. “Uttar Pradesh State Rural Livelihoods Mission Society” has received a grant from the MoRD, GoI and Government of UP towards the implementation of Ajeevika program and intends to utilize a part of the proceeds of the funding to eligible payments under the contract for which this invitation for bid is issued.

3. Important Dates and Times/Bid Document

3.1 Last Date & Time for Submission of bids: 10.04.2014 at 01.00 PM at office of “Uttar Pradesh State Rural Livelihoods Mission Prashasnik Bhavan-1 Dr. B.R. Ambedkar Samajik Parivartan Sthal,Gomti Nagar Lucknow 3.2 Date & Time of Bid Opening: 10.04.2014 at 01.30 PM at office of “Uttar Pradesh State Rural Livelihoods Mission Prashasnik Bhavan-1 Dr. B.R. Ambedkar Samajik Parivartan Sthal,Gomti Nagar Lucknow

3.3 Tender document available at our website www.rd.up.nic.in only and must be download from website . 4. Eligibility Criteria

4.1 Minimum average turnover of more than 50.00 lacks in the last three financial years i.e. 2010-11, 2011-12 & 2012-13. 4.2 Must furnish Registration number of firm/agency & Service Tax, Income tax, EPF/ESI Registration number along with certificate of registration as applicable. 4.3 The bidder should have similar experience of working in at least two govt. organizations/projects, preferably in Externally Aided Projects. 4.4 EMD amount of successful bidder would be converted into Performance Guarantee. 4.5 Concern must be profit making or having net worth.

5. Bid Price

a) Interlineations, corrections, erasures and/or over writings shall be valid only if initialed by the persons or persons signing the bid. b) Applicable Service Tax must be clearly stated. All taxes, insurance, and other levies payable by the contractor under the contract shall be included in the quoted price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall only be subject to revision in Minimum Wages by Govt. of Uttar Pradesh. Rates should be inclusive of all statutory liabilities. d) The Prices should be quoted in Indian Rupees only. e) Tax will be deducted at source if applicable. f) Tender prise Rs. 500/- will be paid through demand draft in fever of “Uttar Pradesh State Rural Livelihoods Mission” payable at Lucknow. g) Earnest money Rs. 32000 (Thirty two thousand only) must be deposit through demand draft in favour of “Uttar Pradesh State Rural Livelihoods Mission” payable at Lucknow.

6. Submission of Bids:

6.1 A bidder shall submit Bid in sealed envelope only, using his / their own stationery. A bidder shall not submit more than one Bid. 6.2 Envelope containing bids must bear, on the cover itself, name and full address of the bidder, name of the item bidding for, and date & time of bid opening shall also be super- scribed on the cover. 6.3 For bids submitted by post or courier, it is bidder’s responsibility that bids reach the purchaser’s office before the scheduled time of closure of submission of bids.

7. Bid Security

7.1 The bid security is required to protect the Purchaser against the risk of Bidder's conduct which would warrant the security's forfeiture. 7.2 Unsuccessful bidder's bid security will be discharged/returned as promptly as possible after the expiration of the period of bid validity prescribed by the Purchaser. 7.3 The bid security may be forfeited: (a) if a Bidder (i) withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form; or (b) in case of a successful Bidder, if the Bidder fails: (i) to sign the Contract or (ii) to furnish performance security. 8. Performance Security

8.1 EMD of successful bidders would be converted as security for performance of the services which will be returned after settlement of contract.

9. Validity Period of Bid

Bid shall remain valid for a period not less than 90 days after the deadline date specified for submission.

10. Evaluation of Bid 10.1 The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e., which (a) Are properly signed; (b) Conform to the terms and conditions, Qualification and Eligibility criteria are submitted.

11. Terms of service

11.1 Contract period for this work will be initially for one year and it may further be extended up to 3 years or more depending upon the need and performance of the agency / persons deployed by the agency and mutual consent of the parties. 11.2 Rate of Increase in wages for the personnel on account of revision in Minimum Wages by the Government of Uttar Pradesh will be considered, in case the present payment would be below the Minimum Wages.

12. Award of contract

12.1 The Purchaser will award the contract to the bidder (i) Whose Bid has been determined to be substantially responsive and (ii) Who, in the assessment / judgment and sole discretion of the UPSRLMS, has technical and financial capability to execute the contract and (iii) Who has bided the lowest Bid price.

12.2 Notwithstanding the above, the Purchaser reserves the right to accept or reject any Bid, to reject Bids for some or all items and to cancel the bidding process at any time prior to the award of contract.

12.3 The bidder must furnish all the necessary license/certificates/tax clearance certificates from concerned authorities for carrying similar services.

12.4 Prior to expiration of the bid-validity-period, the award of contract/contracts by the Purchaser will be notified to the bidder/bidders, whose offer/ offers has/have been accepted. The terms of the accepted offer/offers shall be incorporated in the purchase order/Agreement.

13. Other Conditions

13.1 Selected staffs of the Placement agencies i.e. 2 Stenographer, 2 Sr. Assistant and 3 Data Entry Operators will be posted at UPSRLMS, SMMU office, Lucknow, 13.2 Service agency will require to select 3 candidates against each post including exiting staff through wide publicity to capture the best manpower available. Final selection of candidate done by UPSRLM. 13.3 The number of manpower may increase/decrease subject to the requirement of UPSRLM .Condidate can not be change without written consent of Mission Director UPSRLM 13.4 The office hour will be 9:30 am to 6pm. 13.5 If any staff of the placement agency remains absent from the duty for more than seven (07) day, the placement agency will have to provide alternative manpower. 13.6 In case if any candidate found to be non-performing, the agency will be required to replace him within 5 days. Performance appraisal done by Mission Director UPSRLM. 13.7 All the proposed staff of the placement agency will have to face interview at SPMU for selection. 13.8 All the required manpower should be medically fit, well disciplined, and have to follow UPSRLMS rules. 13.9 The responsibility lies with the bidder for and in respect of employees concerning Minimum wages Act, Workman Compensation Act and other Labour Laws. 13.10 Any other jobs not specifically mentioned but reasonably implied to be executed for satisfactory completion of Job in all the respect shall have to be carried out by the personnel without any extra cost. Decision of UPSRLMS shall be final and binding in this regard. 13.11 The bidder will be responsible for the conduct of their personnel. 13.12 If the bidder fails to do the jobs satisfactorily or is unable to complete the job, UPSRLMS reserves the right to cancel the Contract and forfeit the performance security without assigning any reason their on. 13.13 UPSRLMS will not be liable or responsible for any unethical activities of the service agency. 13.14 Salary of employee must be transfer in their bank Account trough RTGS/Electronic transfer. copy of such RTGS/Electronic transfer must be send to UPSRLM office. 13.15 If any inlegal deduction made by service agency agreement must be cancelled and concern will be black listed and their earnest money deposited should be forfeited by UPSRLM. 13.16 At present staff working with UPSRLM (SMMU) must be kept in service incase if any candidate file resignation than approval from Mission Director UPSRLM required in that case three candidate must be provide for interview and final selection will be made by UPSRLM.

14. Payments Payment shall be released on monthly submission of bill along with the challan of Service Tax (separate challan is to be filled for UPSRLMS) after due certification of attendance from SMMU. Document towards PAN issued by the income tax department, must be submitted by the bidder before release of payment. Income Tax shall be deducted as per rules. 15. You are requested to provide / submit your offer in sealed cover latest by 01.00 p.m. on Thursday, 10th April, 2014. at Uttar Pradesh State Rural Livelihood Mission office prashasnik Bhavan-1 Dr.B.R. Ambedkar samajik parivartan sthal gomti nagar Lucknow. 16.

We look forward to receiving your bids and thank you for your interest in this project.

Encl.: 1) Annexure – A (Wage Structure) 2) Annexure - B (Detail Specifications) 3) Annexure - C (Format for Experience Details) 4) Format of Bid

Mission Director UPSRLMS Annexure – A (Structure for biding the Unit Rate)

Sl.No. Particulars Stenographer Sr. Assistant Data Entry Operator Fourth Class Staff 1 Wages/ Month 20,000.00 20,000. 15,000.00 8,000.00 00 2 Service Charge@( %) Sub total Service Tax@ (12.36 %) Grand Total

Note: Applicable Service Tax will be paid extra. Annexure-B (Details of Specification)

Sl. No Description Qualification / Specifications Qty. items

01 Stenographer 1. Intermediate Passed. 02 (Two) 2. Hindi Stenography. 3. Capable of working in MS Office. 4. Expert in Hindi and English computer typing 5. Should have knowledge of Internet and Email. 02 Senior 1. Intermediate Passed. 02 (Two) Assistant 2. 3 years working experience. 3. Capable of working in MS Office. 4. Hindi and English Computer typing- speed of 25 words per minutes. 03 Data Entry 1. Min One year DCA, “O” Level course 03 (Three) Operator 2. 3 years working experience in the relevant field. 3. Capable of working in MS Office. 4. Hindi and English Computer typing knowledge. 04 Forth Class 1. Class VIIIth Passed . 06 (Six) Staff Annexure: C Subject: Bid for the Hiring / supply of Manpower

Detail information regarding orders executed during last three years

a) It is mandatory to appropriately fill each column. Use extra sheet if the space below is insufficient. b) Enclose photocopies of the Work Completion Certificate in chronology.

Sl. Reference to order no. Amount Name of the Date of Reason for the No. and date for completion of order office/authority completion delay in of the service as per by which the of the completing the order order was placed service services, if any

Date: Place: Authorized Signature of supplier With office stamp FORMAT OF BID

Invitation of Bid for supply of Manpower on Hiring Basis. Item Description of Specifications Quantity Price for each unit (Rs.) Total Price per months No. the Equipment/ of the and (Rs.) Works/ services equipment/ Unit Unit rate Service Service Bidded (in figures) (in Works/ per Charge Tax total rate words) services months (a) (b) (c) per months offered 12.36% [(a+b+c) x(4)] (1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

01 Stenographer 02 (Two) 20,000.00 02 Senior Assistant 02 (Two) 20,000.00 03 Data Entry Operator 18 (Eighteen) 15,000.00 04 Fourth Class Staff 06 (Six) 8,000.00

Note: In case of discrepancy between unit price and total price , the unit price shall prevail

Total bid price (in figures) Rs…… … … … … … … … …

(in words) Rupees……………………………………………………………………..

We agree to provide above service in accordance with the technical specifications as above for a contract price bidded above.

Signature of Bidder……….……………………………………………… Name …...…………………………………………………………… Business Address: ……………………………………………………………

Place: ………………………………………………………. Date: ……………………………………………………….