Problem Tree Of Monitoring & Evaluation

PDM (version 1) Annex I-1

Project Design Matrix (version 1) for M&E Strengthening Project, Nepal

Narrative Summary Objectively Verifiable Indicators Means of Verification Risk & Assumption Goal: - Periodic report at NPC level - Progress reports prepared within 5 weeks after each - Tracking Results of M&E are reflected in the trimester/year process of project formulation and - Periodic report at ministry level implementation prepared within 3 weeks after each trimester/year Purpose: - Complete Reporting of Project - Result of Baseline Survey - Adequate budget & logistics Increased by 25% and Analysis to M&E sections/divisions M&E capabilities of NPC / Sectoral - Non Reporting Project Decreased by - Annual/Trimester project - Proper use of MIS results Ministries / Key Projects & Programs are 20% progress report - Use of refined indicators in strengthened - Reported Projects with M&E results - Supervision/field visit report place discussed during budget preparation#2 - Observation - Project manager's performance links to M&E of projects Outputs: - Project/Programme Analysis - Personal Record - Retention of Trained - Human Resources in M&E Trained 5+40(20*2)#1 Person - MIS#3 Database Personnel in M&E - Reporting Formats Revisited - Project Cycle Management 60 (20*3) - Revised Formats - M&E professionals available - M&E Manual Prepared Person - Manuals for continuous training chain - PDM Manual Revised - Project/Programme Management - Project Progress Report 7+25 Person (Trimester Report) - Project M&E 175 (25*7) Person - PDM 20 (20*1)Person - Participatory M&E 60 (20*3) Person - MIS Processing & Reporting 25 Person Analysis 3+22 Person - Study on Reporting Formats Conducted - 2000 Copies of Comprehensive M&E Manual (New) Published - 2000 Copies of Comprehensive PDM Manual (Revised) Published

 training abroad 

 PDM (version 1) Annex I-1 Activities: Inputs (Japan): Inputs (Nepal): Assumptions 1) M&E Training TOT training in Japan C/P of GON - Project budget approved by  Project/Programme Analysis  Project/Programme Analysis  Chairperson of Steering GON (3 Weeks)  Project Management Committee (Joint Secretary, - Sufficient budget Available  Project Cycle Management (5  MIS Analysis NPCS) on Time Days)  Project Director (Under  Project/Programme Japanese experts Secretary, PMD/NPCS) Management (1 Month)  Coordinator of Japanese side (long-  C/P(NPC C/P and project  Project M&E term) members from line ministries  PDM (12 Days)  Training Management and by ad-hoc basis)  Participatory M&E (5 Days) Development (short-term)  MIS Processing & Reporting  Policy evaluation (short-term) Facilities Skills (2-3 Weeks)  Project office  MIS Analysis Skills (2-3 Nepali consultants  Utility cost Weeks)  Facilitators of each training course /  Meeting / Training room 2) Orientation Program (1 day session x 9) workshop - Secretaries  Monitoring system improvement Local Cost (for government staff) - Joint Secretaries specialist  Administration cost, - M&E Professional  Resource person and 3) Review of Reporting Formats (2-3 Facilities reference material cost workshops, 1 study)  Meeting / Training room (outside  DSA#4 and other subsidies 4) Prepare Manuals on GON)  Other miscellaneous cost - PDM - M&E Equipments Reporting and monitoring activity 5) Seminar on some important issues (1-2  Vehicle  Project Progress Report days)  Office basic equipment  Financial Statement (ex. Policy evaluation) 6) Baseline Survey on M&E Current Situation Local Cost 7) Steering Committee Meeting  Printing/ Publishing costs  Resource person and reference material cost (outside GON)  Other direct cost of training agreed

Note: #1: from 20(14 ministries (1 from 1) and 6 NPC) to 40(28 ministries (2 from 1) and 12 NPC/PMO, #2: Removal of an indicator for project purpose regarding reporting time was decided. Revival will be re-considered based on the result of the baseline survey, #3: Abbreviation of Management Information System, #4: Abbreviation of Daily Subsistence Allowance