Lima City Schools ADC/District Improvement Plan Action Steps

Priority ADC 6 Areas Action/s Who is Timeline 2-3 yrs (From ADC Recommendations) Responsible? A 1LG. Increase the district leadership staff by creating senior 1LG - 1. Human Resources Organizational Chart - Restructure 1LG - 1. 1LG-1. administrative positions to work with the superintendent to a. Include tasks such as: Resident Educator, LPDC, Licensure, staff mobility, recruiting. HQT Jill Ackerman Start Sept. 2015 & provide additional leadership and accountability in the areas b. Align central office positions & titles to their required role Inga Poe Complete by Jan 2016 of human resources and curriculum and instruction. Determine primary areas of responsibilities for the new c. Analyze staff mobility data to determine possible actions for maintaining high quality staff in the Gerry Rigel positions based upon the needs of the district and the skill system. Implement an exit interview process. set of each individual. (Leadership & Governance)

1LG - 2. Curriculum & Instruction Organizational Chart - Structure a. CTLs create process of evaluating implementation Jill Ackerman b. Include the role of dept chairs c. Building ADMIN checks for fidelity of implementation & evaluates using walk-throughs 1LG-2. a-b Data collected aligns with the plan’s adult implementation indicators & is reviewed by the DLT & BLTs Start Sept & complete quarterly 1LG - 2. by Jan 2016 ii. Looking for 90% of staff implementing with fidelity to be able to evaluate effectiveness d. Instructional Coaches support implementation fidelity through modeling lessons. e. Create an observation protocol/template for coaches to use and a template for providing Principals/Coaches/ consistent provide feedback (Sept 18 Coaches mtg HS will present their current format) Elem 1LG-1.c-d Curriculum Principals mtg Friday 9/28 HS will present their coaching observation/feedback protocol. Process is Ongoing Data collected from coaching observations is analyzed at the district level for specific PD needs & at throughout each year of 1CI. Create a system of accountability that will foster the plan consistent delivery of the curriculum throughout the district. the building level for determining specific coaching supports that are needed Establish an administrative position of director of teaching and learning to oversee the process. (Curriculum & DLT/Coaches 1LG-1.e. September Instruction) 1CI - 1. See 1LG - 2 1LG-1.f 1HRPD - 1. See 1LG - 1 1HRPD. Create a new position or reorganize the present ? senior administrative structure to ensure a qualified human resources professional will effectively lead the district’s talent management needs. (HR&PD)

Notes

I1 Lima City Schools ADC/District Improvement Plan Action Steps B 2LG. Establish an accountability system that ensures staff 2LG - 1. Plan for Role Accountability 2LG - 1. 2LG-1.a-c: performance evaluations are conducted and the effectivenessa. Building Coaches will be evaluated -to be completed using the practices outlined in the negotiated agreement in the Beginning FY16 of instructional programs used in school buildings are teacher contract Principals Ongoing measured. (addressed in 3LG) Conduct a review of b. Cabinet Level Leaders will be evaluated -to be completed using the Reeves Evaluation tool processes twice each year to ensure alignment with the district’s improvement plans in order to meet the goals. c. Curriculum Team Leaders - Report to Superintendent Ackerman monthly - notes will be posted on Superintendent/ Communicate the processes of the accountability system to Word press regarding the current work of the team. They are evaluated under OTES unless they are a Treasurer all involved stakeholders. (Leadership & Governance) member of the Cabinet. 2LG-1.d d. DLT reviews effectiveness of evaluation process -January 2016 and May 2016 DLT Jan 2016-May 2016 2CI. Continue to use the Ohio Teacher Evaluation System tool to evaluate instruction and student learning. (Curriculum & Instruction) 2CI. Ongoing

2CI.

Notes

C 3LG-1. 3LG-1 3LG. Conduct research on and evaluate the effectiveness of 3LG - 1. Evaluate Effectiveness of programs and initiatives Tool completed by the programs and initiatives currently employed in the a. Curriculum Council sub committees will create the evaluation tool for each program & initiative Curriculum Team Leaders Jan. 2016 district. Identify the priority initiatives and curricular currently employed in the district (examples; Orton Gillingham, Math Solutions, Textbook Adoptions, programs based on the district’s needs and improvement goals. Develop and communicate the plan for implementation Read 180 & Math 180, ALEKS, Schoology, etc.) Use of tool Jan-May of the selected programs and strategies with the staff, board Looking for 90% of staff implementing with fidelity to be able to evaluate effectiveness FY16 & ongoing of education and community. Continue to monitor the ii. Analyze how each program/initiative aligns with the district plan implementation on a quarterly basis to ensure fidelity and iii. Results of subcommittees’ Evaluation Process shared with all stakeholders through DLT first, then provide feedback to all stakeholders involved. (Leadership & BLTS and TBTs Governance) iv. Lesson plan templates that communicate common components across the district used on paper version or electronically through schoology Curriculum Council

b. After Sept. inservice day when buildings create their current service delivery plans, the sub

committees and Curriculum Council will evaluate the additional “bubbles” for what additional initiatives may need an evaluation tool.

Notes

I2 Lima City Schools ADC/District Improvement Plan Action Steps

D 3CI. Use and modify as needed the current district template 3CI - 1. Develop Curriculum Guide 3CI - 1. 3CI - 1a. for the pacing guides for all grades and courses. Form a 2015 -2016 team of grade level teachers, administrators and curriculuma. CTLs will decide on Common elements that can be included in the Pacing guides (FY16) leaders to redesign the guides. Provide professional development to the team to develop the pacing guides. Plan all will include resources (FY16) the pacing of the instruction for the students in the district ii. Format in similar way between subjects when possible Curriculum Team using the standards as the primary source rather than iii. Start with Reading, Mathematics, Science and Social Studies. Leaders textbooks. (Curriculum & Instruction) iv. The following year, include Template with common elements then used to revise/create guides for other subject areas (essentials, foreign languages, etc.) 3CI -1.b.i-iv. 5CI. Maximize instructional time by evaluating the b. Define the assessments that align to the pacing guide (Add to the Pacing Calendar) 2016 - 2018 assessments that are administered in order to determine i. Set benchmarks which assessments are necessary and can provide accurate ii. exemplars (Begin to collect from staff throughout FY16-17) data on the academic progress of students. (Curriculum & Instruction) ii. Sample Lessons (FY18) - identify model lessons and student work exemplars to match elements 3AD. Provide consistent and ongoing professional of pacing guides development throughout the district on the implementation iv. Begin to write units that align 5CI & 3AD of successful formative assessment practices and the use of these assessments in designing high-quality instruction. 5CI & 3AD (1SS See UDL) (Assessment & use of Data) 2015-2016 & 5CI & 3AD DLT ongoing 1. District will use TBT “post” data fed to the BLT and in turn the DLT to monitor student growth quarterly. The TBTs will share with the BLT: 1.) # of TBT cycles completed that quarter 2.) “post” scores compiled and reported using the current format # students Above, On, Approaching and Below 3.)Where they are at on the pacing guide

2 . Additional information will be added to the 3 year professional development plan Notes

E Superintendent 4CI. Create a district-wide professional development 4CI - 1. Create PD Calendar CTLs Complete by Sept 30 calendar and a system to evaluate the impact (4CI.2) of the a. Superintendent will start calendar with District PD information DLT 2015 professional development on raising student achievement. b. Building Principals then add their PD work (especially Early Release Wed.) Seek external consultants who can help teachers understand c. link calendar to wordpress site their students; increase teachers’ knowledge of the content; d. Review calendar with all staff and remind them that wordpress is the district’s communication method I3 Lima City Schools ADC/District Improvement Plan Action Steps and enhance their use of effective instructional strategies. e. Building Principals set a training date in FY16 when data is released for - Training the teachers on Principals Provide opportunities for teachers accessing & understanding Value-Added & Local Report Card data as well as state testing to take advantage of webinars, workshops at educational (1AD) service centers, other school districts and universities, as well as state and national conferences. (Curriculum & 4CI - 2. PD is aligned to the plan strategies which are monitored through collection of Instruction) adult implementation indicators. ongoing

4CI - 3. PD Opportunities for Teachers 2HRPD. Create a multi-year professional development plan a. Plan in place for teachers to request to attend PD by completing appropriate PD form that includes alignment to the that identifies a limited number of priorities based on District/Building plan. Principal and Superintendent review for approval. The district utilizes the train-the-trainer longitudinal data and research-based best practices. model as well as bringing in consultants to model & embed in classrooms for ongoing support instead of drive-by (HR&PD) training.

4CI - 4. PD Feedback loop 1AD. Ensure that teachers are provided online access, yearlya. TBT/BLT/DLT communications - TBTs report to the BLT their requested PD needs which are shared with the DLT. professional development and multiple follow-up sessions PD Committee will Add during the school year to review and examine state testing 2HRPD - 1. Professional Development Priorities to Consider for 3-year plan - DLT & these to google results and value-added data. (Assessment & Use of Data) Curriculum Council Determine how to timeline the following needs: Curriculum Council calendar by December a. Math Solutions work DLT 2015 b. UDL (See 1SS) 2SS. Ensure that the various initiatives are aligned to meet c. FIP Formative Instructional Practices the goals of the district’s comprehensive improvement plan. d. Unit Lesson Design (continue the rigorous curriculum work from FY14) (Student Supports) e. Administrator training on the key initiatives so they know and understand evidence to collect during walk-throughs for Adult Implementation Data

2SS - 1 Curriculum Council a. All initiatives must be approved by the Curriculum Council which meets monthly. Minutes are posted on the wordpress site.

Notes

F 1SS -1. Begin introduction and preparation of Equity Work 1SS-1. 1SS-1. 1SS. Develop a district plan to expand professional a. DLT: Introduce History of Marginalization in Education to all Staff & Draw their current service 1a. Aug.14 development for teachers in differentiated instruction and delivery model monitor progress in implementation. (Student Supports) DLT b. ALL STAFF: Introduced to History of Marginalization in Education to all Staff & Draw their SST Support b. PD DAY Sept.4, 2015 current service delivery model. Principals meet 8/31 to prep for this roll out c. FY16 c. DLT/coaches/CTL’s studies UDL by using Katie Novak’s book, UDL Now! i. Participate in 4 Webinars/ book study in FY16 to prep the support roles before rolling out to all of the staff d. FY16

d. DLT create rollout plan for implementation of UDL along with addressing the “system” I4 Lima City Schools ADC/District Improvement Plan Action Steps cornerstones of Non-Negotiables, Systems & Structures and Policy/Funding. 1SS2. 1SS-2.. FY17 -18 1SS-2. Implement UDL in classrooms and Integrated Comprehensive Services across the system

Notes 1b. Agendas and ppt for PD Day training are loaded in the Google folder. SST consultants will reinforce dialogue/support questions at BLT meetings. 9/2/15 1SS-1 G 2AD. 1- Communication will Support ALL staff understanding the work of the District 2AD.1 2AD-1.a-b: 2AD. Add regular and special education classroom teachersa. DLT minutes are shared at BLT meetings monthly. This will become a standing item on all BLT agendas. The BLT Ongoing to the district leadership team to promote a stronger flow of meeting minutes will also be shared each month with the TBTs through various sources. DLT two-way communication. Also, create a consistent two-way b. Every month at one of the BLT meetings, TBTs share out their process and data. The BLT utilizes the 5-Step BLT reporting, monitoring and feedback process for the district process as they share out. Strategies are shared in that BLT meeting that have shown high outcomes. TBT leadership team to the building leadership team and for the representative at the BLT are to share the identified strategies with their teams. TBT 2AD-1.c c. Discuss at Sept 2015 DLT building leadership team to the teacher-based teams. c. DLT needs to address a process for providing feedback to the BLTs about their meetings and BLTs need to Complete by October (Assessment & Use of Data) have a feedback process to their TBTs. For example: what is going well, What are areas where we could have deeper learning, etc.

Notes

Ongoing 1FM-1.Treasurer to meet with each administrator. Meeting minutes & sign-in sheets 1FM-1: 1FM-1: 1FM. Include district goals and objectives with annual from Treasurer will be documentation. Treasurer Start in FY16 & building and department budgets. (Fiscal Management) continue. Will be done 2x/yr

Notes Ongoing 2FM-1. Technology Director will survey staff on: 2FM-1.a-c: 2FM-1.a-c: 2FM. Review the Building Capital Plan that was presented by a.) classrooms that still need SMART boards Technology Director FY16 the Ohio School Facilities Commission with the board of education and administration so that everyone has an b.) needed PD on utilizing technology that comes with new math & reading adoptions understanding of the needs of repairs and equipment with c.) create a checklist of tech basics they should have d) things they want the buildings as they age. (Fiscal Management) 2FM-2: 2FM-2: 2FM-2. Technology Director will propose a technology replacement/upgrades plan to the Technology Director Done? school board 2FM-3: 2FM-3: 2FM-3. Treasurer will present to the school board the plan to address ongoing capital Treasurer FY16 & ongoing improvements to keep all buildings in repair Notes Ongoing 3FM. Establish a finance committee that reviews the five-year 3FM-1. When new treasurer is hired (Sept 2015) we will be able to get the timeline for 3FM-1: forecast and other financial documentation. Try to include implementation of this committee. The interim treasurer has already identified community & Treasurer the superintendent, treasurer, at least two board members business representatives that will be invited to participate. I5 Lima City Schools ADC/District Improvement Plan Action Steps and members of the community with some financial background on the committee. (Fiscal Management) Notes

I6