Hopewell Head Start Mission Statement

This handbook belongs to______

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TEACHER ______

TEACHER AIDE ______

THE BUS WILL ARRIVE ABOUT: ______

THE BUS WILL RETURN ABOUT: ______

BUS DRIVER______

BUS MONITOR______

WOODLAWN LEARNING CENTER OFFICE 541-6414

HOPEWELL HEAD START OFFICE: 541-6414

ADDRESS: 1100 DINWIDDIE AVE.

A. HOPEWELL, VA. 23860 Head Start is a program that makes differences! A variety of experiences are provided for your child and your family. Head Start is based on the belief that you, the parent, are the primary educator and most important person in your child’s life.

Head Start helps to prepare children for success in school and in life. Children receive a positive introduction to education, learn to play with other children, eat a variety of nutritious foods, and practice healthy habits. Head Start builds confidence in children and parents. Parents become involved in their children’s education, discover their own strengths, and continue to develop to their fullest potential.

The Parent handbook contains an overview of our program and the services available to Head Start children and families, and the important information on Head Start policies and procedures.

We look forward to spending this year with you. We hope you find Head Start to be a wonderful experience for your child and you. We invite you to become an active partner on our team through your participation in our program.

The Head Start Staff

2 Hopewell Head Start Mission Statement

HOPEWELL PUBLIC SCHOOLS HEAD START PROGRAM MISSION STATEMENT 2015-2016

The mission of the Head Start Program is to provide an effective and comprehensive child development program to meet the emotional, social, health, nutritional and psychological needs of 156 low income pre-school children and their families. The family, which is a principal influence on the child's development, must be a direct participant in the program, as well as the community. Research has shown that it is possible to strengthen the ability of a disadvantaged child to cope with school and the child's total environment. To this end, the Head Start Program’s approach is based on the philosophy that:

A child can benefit most from a comprehensive, inter-disciplinary program to foster development and remedy problems as expressed in a broad range of services.

The child's entire family, as well as the community must be involved. The program should maximize the strengths and unique experiences of each child. The family, which is perceived as the principal influence on the child's development, must be a direct participant in the program.

The major focus of the Head Start Program is to bring about a greater degree of social competence in children of low income families. This social competence affects the child's everyday effectiveness in dealing with both present environment and later responsibilities in school and life. Social competence takes into account the inter- relatedness of cognitive and intellectual development, physical and mental health, nutritional needs, and other factors that enable a developmental approach to helping children achieve social competence. To the accomplishment of this goal, Head Start objectives and performance standards provide for:

 The improvement of the child's health and physical abilities, including appropriate steps to correct present physical and mental problems and to enhance every child's access to an adequate diet.  The improvement of the family's attitude toward future health care and physical abilities.  The encouragement of self-confidence, spontaneity, curiosity, and self- discipline which will assist in the development of the child's social and emotional health.  The enhancement of the child's mental processes and skills with particular attention to conceptual and communications skills.  The establishment of patterns and expectations of success for the child, which will create a climate of confidence for present and future learning efforts and overall development.  An increase in the ability of the child and the family to relate to each other and to others.  The enhancement of the sense of dignity and self worth within the child and his family. 3 Hopewell Head Start Staff

Mrs. Joyce P. Jones Building Principal Mr. Reid Saeler Head Start Executive Director/Preschool Supervisor Ms. Peggy Fulton Head Start Coordinator Ms. Cheryl Greene Family and Community Services Manager Mrs. Michelle Ford Family and Community Services Worker /Parent Engagement Coordinator Mrs. Tonia Bland Family and Community Services Worker

Bus Drivers Terry Morse Bus Monitors Garnisha Patterson Drema Houston LaQuinta Spriggs Tammy Plant Ashleigh White Deana Hanshew Jasmine Cooper

Teachers Full Day / Teacher Aides

Ms. Anna Sink/ Ms. Kharis Messaoudi

Ms. Angela Mayes-White/ Mrs. Angie Brown

Ms. Kathrine Talbott / Ms. Kamla Vaughn

Mrs. Kristen Davis/ Ms. Tomeka Reese

Mrs. Monae Wells / Ms. Paula Tapia

Ms. Mindy Stout / Mrs. Rosemary Copeland

Ms. Caroline Grier / Mrs. Margie Crocker

Mrs. Shelley Archer / Ms. Shantae Wheeler

Ms. Tracy Schwartz / Ms. Tewari Hayes

4 General Information

Location: Woodlawn Learning Center 1100 Dinwiddie Ave. Hopewell, VA 23860

Telephone: (804) 541-6414

Operational Hours 8:00 a.m. to 4:00 p.m. Monday thru Friday

Student hours 8:00 a.m. to 2:00 p.m. Early release 8:00 a.m. to 11:00 a.m.

Hopewell Public Schools School Board Office 103 N. 12th Ave. Hopewell, VA 23860 (804)541-6400

Office Hours: 7:30 a.m. - 4:30 p.m.

5 Will I have the Opportunity to visit Woodlawn Learning Center before my child begins school?

Yes, at orientation you and your child can visit Woodlawn Learning Center. At this time, you will meet with the Family Service Worker and you and your child will have the opportunity to visit a classroom. Also, there will be a Parent Orientation, at the beginning of the school year. You will have the opportunity to meet additional Woodlawn Learning center staff and learn more about the many opportunities available to you for volunteering with the Head Start Program.

There are seven disciplines in the Woodlawn Learning Center Head Start Program: Education, Health, Mental Health, Nutrition, Family Services, Disabilities, and Parent Engagement.

What children learn from the daily Schedule?

The daily schedule also supports our goals for children. We want your child to feel secure and independent to be able to move from one activity to another as easily and confidently as possible. We try to provide a variety of learning experiences for a well-rounded education, and we plan a daily schedule that takes all these goals into account. We follow this same schedule day after day so children know what will be happening next. They can even tell us what they are supposed to do next.

What children learn from the Environment?

Children learn from whatever environment they are in. Therefore, the classroom and outdoor areas are an important part of our early childhood curriculum. We make plans for the classroom and outdoor areas very carefully.

 We create distinct interest areas: blocks, housekeeping, table toys, art, sand and water play, cooking, music and movement, library, and outdoor activities in order to make choices clearer to children.  We select a wide variety of learning materials for each area with the curriculum goals in mind so that no matter where the children choose to play, they are learning.  We put materials on low shelves, in containers, and on hooks so children can get them independently.  We try to keep shelves neat and uncluttered so materials are easier to see and find.  We group similar materials together to teach children to sort and classify. Enhancing skills, which are important for understanding and solving math problems.  We put pictures labels on containers and shelves so children will know where materials belong.

6 Will someone be coming to visit me at my home?

Yes, your child’s teacher will be coming to your home a minimum of two times during the year. The teacher will notify you ahead of the time with a note or phone call to make sure you will be home. The teacher will be discussing your child’s progress and address any area of concerns your child may experience. During the initial home visit you will be able to help the teachers begin formulating your child’s Individualized Development Plan (IDP). The information you contribute about your child’s abilities, likes, dislikes, and special areas of interest will help the teachers construct an education plan for which the teacher has written. It includes your input from the initial home visit. The IDP gives both teacher and parent goals to work on with child. Family and Community Services Workers will also visit your home. Others will be made as needed by Head Start Staff.

Are there any special activities at the end of the school year?

Yes, there are closing activities held at the end of the year. Your child will receive a certificate that indicates he/she has successfully completed the four year-old program at Head Start. Parents and community volunteers also receive certificates for volunteering their time and talents. A transition activity and visit to the elementary school the child will attend occurs in April/May.

Can my child bring things to Woodlawn Learning center from home?

It is not recommended, on a daily basis, to bring toys in from home. There are many toys available at the Woodlawn Learning Center and we would not want your child’s favorite toys to be broken.

Will my child be able to celebrate his/her birthday in school?

Yes, birthdays are special for all children! At Head Start we provided a smile, a song and birthday ribbon/crown for your child’s celebration. You may bring in a STORE bought treat and join your child for his/her special day.

What will happen if my child misbehaves at Woodlawn Learning Center?

The staffs employed at Woodlawn Learning Center are trained in classroom management and child development. At no time is corporal punishment used or any strategy that might cause the child emotional stress or loss of self-esteem. A variety of strategies are used to help your child to develop self control, teaching,”self control” and Proper conduct.” The Teacher will explain their classroom rules and regulations and the consequences that go with them. Each classroom uses our social-emotional curriculum “Al’s Pals”. This curriculum teaches children about making healthy choices and learning how to handle a stressful environment.

7 Changes of Addresses or Phone Numbers

Please notify Woodlawn Learning Center immediately when you change your address or phone number. We must maintain an up-to-date emergency roster in case your child becomes ill or injured and there is a need to contact you.

Center closings:

Hazardous weather- your child’s safety is our main concerns, therefore we will cancel transportation during bad weather (snow, ice, etc.) Transportation cancellations will be announced on several radio stations between 7:00 a.m.-9:00 a.m. or through our Instant Alert Calling System.

Local TV stations – Channel 6,8,12 and Instant Alert System

Other closing: during the year if other emergency situations occur, such as bus breakdowns, plumbing problems, etc. if you have a question regarding transportation, please contact us at (804) 541-6414.

8 Policies

Procedures

9 Arrival time

Children should not arrive before 8:00 a.m. Parents will be required to sit with their child in the auditorium if you arrive at school before 8:00 a.m.

Dismissal time

Children are placed on the busses at 1:45 p.m. If you are picking your child up, YOU must be at school by 1:30 p.m. All children will be placed on the bus if parents aren’t here at 2:00 p.m. If you call and ask your child not to be placed on the bus YOU must be here by 2:00 p.m.

Late Arrivals

If your child arrives to school after 8:15 a.m. they may go to the cafeteria for breakfast, children arriving after 8:55 a.m. will be given breakfast. Parents are not allowed to bring in “fast food” for breakfast or lunch.

Bus Returns

Parents are responsible for picking up their child if they are returned by the bus. After your child’s is returned 3 or more times semester, transportation privileges may be suspended for one week. It will be the responsibility of the parent to transport the child to and from school for that week.

Transportation changes will be done ONLY 3 times a year. No changes will be made over the phone. A written request must be submitted and it may take 3-5 days before it goes into effect.

Daily information

General information, Newsletters, Field Trip information, progress notes, etc will be sent home in your child’s book bags. PLEASE CHECK BOOK BAGS DAILY.

10 Dress Code

What should my child wear to Woodlawn Learning Center?

Children enrolled at WLC are active and busy. They play indoors and outdoors. They work with paints, glue, water, sand, etc. It is best to dress your child in clothes that you would not mind having soiled. Please send extra clothes to leave at Woodlawn Learning Center in case of an accident. All such clothing should be marked with your child’s name and should include one of everything. (underwear and socks included). Also, remember to dress your child for the weather; we go outdoors through out the school year. Please be mindful of sending your child to school in expensive clothing and jewelry. Woodlawn Learning Center-Head Start will not accept responsibility for lost or damaged items.

The following dress code is recommended for students attending the Head Start Program:

 Play clothes that can be washed  Sneakers or shoes with rubber soles (no shoes with open toes)  Clothes with fasteners that children can open and close without assistance  Cool clothes for warm weather and warm clothes for cold weather  Drawstring on coat and sweaters are dangerous. For your child’s safety, drawstrings should be removed or shortened so they may not become tangled in bus doors, playground equipment, etc.

Reminder:

Parents know their children best. Realizing that accidents and spills can happen, parents have the choice to send an extra set of clothing (to include underwear and socks) that is appropriate for the weather of the season.

 All children’s clothing and other belongings must be labeled by the parent/guardian. Any clothes not labeled, will be labeled by teacher.  Woodlawn Learning Center accepts NO responsibility for lost or damaged clothing and jewelry.

11 Confidentiality

All Head Start staff are bound by confidentiality laws. The staff will not discuss information about your family with other agencies or individuals without your written consent.

Custody and Visitation

When a family has a court order or agreement about custody and/or visitation, parents or legal guardian(s) must provide documentation to their Family Service worker.

Mandatory Reporting

The Head Start staff is mandated by the State of Virginia to report suspected child abuse or neglect to the Hopewell Department of Children and Family Services. Resources are available to support parents who are interested in learning more about child abuse or neglect.

Transportation Services: The Hopewell Head Start program will assist families in need of transportation to and from medical appointments, and any other supportive services as needed. We also utilize the Hopewell City Schools Transportation Department for the shuttling of students to and from school.

Fees: The Hopewell Head Start program does not charge its families any fees as a condition of enrollment.

Head Start Complaint Policy: Hopewell Public Schools Head Start has a complaint policy for Head Start parents and members of the community. Please contact the Head Start Coordinator if you have a complaint.

12 Parent Concern & Appeal Procedure B. Policy

The Policy is to ensure parents have appeal procedures via informal communication to address concerns that will be resolved in a prompt and fair manner.

II. Procedures

C. Informal Concern Procedure

1. Parents should discuss their concern with the staff person involved in a particular incident.

2. Staff should readily assist parents with concerns and schedule their meetings within three working days from request.

A. When the Informal Concern Procedure does not serve to resolve a concern, a parent may follow the Formal Procedure.

FORMAL CONCERN PROCEDURE

Parents should complete a Parent Concern Form (available in all the classrooms) while adhering to the following: 1. Upon completion of the Parent Concern Form it should be placed in a sealed envelope in the mail box (Woodlawn learning Center) of the appropriate supervisor.

a. Teaching/Classroom – Head Start Coordinator b. Health – Head Start Manager c. Social Services – Family & Community Services Manager d. Parent Involvement – Family & Community Services Coordinator

2. The immediate supervisor will investigate the submitted Parent Concern Form with the concerns and contact the involved staff person within five working days.

3. The parent and respective staff person will be given a copy of the Parent Concern Form and the final written decision within 10(ten) days of the receipt of the submitted form.

4. If the person does not agree with the final decision of the immediate supervisor, they may follow the appeal process.

13 D. APPEAL PROCESS

1. A written request for an appeal meeting should be submitted to the Head Start Executive Director within (3) days of receiving the written decision.

2. A meeting will be scheduled within (10) days of receiving the written request for appeal.

3. All persons involved will be given written notice of the date set for the appeal.

4. The appeal hearing shall be informal.

5. The Head Start Executive Director will make a final decision regarding the parent concern. The respective parties will receive a written copy of the final decision.

14 Hopewell Public Schools Head Start Parent Concern Form

Date: ______

Name of Child: ______

Name of Parent: ______

Name of Teacher: ______

Room number: ______

Description of concern and date of action: ______

Date of direct discussion with staff person regarding this concern:______

Did you verbally notify the staff of your “intent to file” a Parent Concern form? ______YES _____ No

Action Taken: ______

Date: ______Signature ______

15 Education

16 EDUCATION

Head Start provides a daily educational program that has been designed to meet the individual needs of the children enrolled and are developmentally appropriate.

Parents are invited to become integrally involved in the development of the program’s curriculum and approach to child development and education.

A child can benefit most from a comprehensive, inter-disciplinary program to foster development and remedy problems as expressed in a broad range of services.

The child's entire family, as well as the community must be involved. The program should maximize the strengths and unique experiences of each child. The family, which is perceived as the principal influence on the child's development, must be a direct participant in the program.

The major focus of the Head Start Program is to bring about a greater degree of social competence in children of low income families. This social competence affects the child's everyday effectiveness in dealing with both the present environment and later responsibilities in school and life. Social competence takes into account the inter- relatedness of cognitive and intellectual development, physical and mental health, nutritional needs, and other factors that enable a developmental approach to helping children achieve social competence. To the accomplishment of this goal, Head Start objectives and performance standards provide for:

 The improvement of the child's health and physical abilities, including appropriate steps to correct present physical and mental problems and to enhance every child's access to an adequate diet.

 The improvement of the family's attitude toward future health care and physical abilities.

 The encouragement of self-confidence, spontaneity, curiosity, and self-discipline which will assist in the development of the child's social and emotional health.

 The enhancement of the child's mental processes and skills with particular attention to conceptual and communication skills.

 The establishment of patterns and expectations of success for the child, which will create a climate of confidence for present and future learning efforts and overall development.

 An increase in the ability of the child and the family to relate to each other and to others.

 The enhancement of the sense of dignity and self worth within the child and his/her family.

17 The Goals of our Curriculum

The most important goal of our early childhood curriculum is to help children become enthusiastic learners. Hopewell Public Schools Head Start has embraced The Creative Curriculum for Early Childhood. This means encouraging children to be active and creative explorers who are not afraid to try their ideas and thoughts. Our goal is to help children become independent, self-confident and inquisitive learners. We’re teaching them how to learn, not just in preschool, but also throughout their lives. We’re allowing them to learn at their own pace and in ways that are best for them. We’re teaching them good habits and attitudes, particularly a positive sense of themselves which will make a difference throughout their lives. Children’s school readiness is measured by the skills set out in eleven domains of child development as identified by Head Start:

 Social/Emotional o To help children feel comfortable in a classroom environment, o Adjust to working cooperatively in small and large groups, o Make friends and relate successfully with their peers and adults in the classroom. o To help children experience success, pride in their accomplishments; o Develop independence, self-confidence, and self-control and o Have a positive attitude toward life.  Physical Health o To help children become confident learners by: . providing opportunities to create, explore, problem-solve, ask questions and . use words to describe their ideas, observations and feelings. o To help children increase their gross and fine motor skills and feel confident about what their bodies can do. o To show a growing independence in hygiene, nutrition and personal care when eating, dressing, washing hands, brushing teething and toileting.  Approaches to Learning o Children learn to choose and participate in activities and tasks. o They grow in eagerness to learn about and discuss a growing range of topics.  Science o Children begin to use senses and a variety of tools and simple measuring devices to gather information. o They develop an increased ability to observe and discuss common properties, and make comparisons among objects and materials.  Mathematics o Children begin to recognize, describe, compare and name common shapes, their parts and attributes. o Enhance abilities to recognize, duplicate, and extend simple patterns using a variety of materials.  Literacy o Your child will develop an understanding of the different functions of forms of print such as signs, letters, newspapers, lists, messages and menus.  Language Development 18 o Demonstrates increasing ability to attend to and understand conversations, stories, songs, and poems. o They will show progress in understanding and following simple and multi- step directions.  Creative Arts o Incorporates Music, Art, Movement and Dramatic Play into the daily program.  Logic & Reasoning o Ability to think through problems and apply strategies for solving them.  Social Studies Knowledge & Skills o Refers to understanding people and how they relate to others and the world around them.  English Language Development o Progresses in listening to and understanding English. o Progresses in speaking English.

19 Health

20 Health Health Services: Each child must have a completed physical exam form, a TB test and up-to-date immunization record prior to entering the program. A dental exam and blood screenings (lead and hemogloblin/hematocrit) are also required). The health services program does offer on-site screenings such as vision, hearing, speech, when appropriate. You will be notified prior to the screening date.

Examinations

A medical examination and dental examination is required for all children prior to enrollment in the Head Start program. Parents are encouraged to have the physical exam and dental exam completed by their own family physician and dentist, because he/she is familiar with the child’s medical history. If you do not have a family physician or dentist, please contact your Family Service Worker immediately.

What happens if my child gets ill or has an accident while attending Head Start?

You will be contacted and appropriate action will be taken. If there is an emergency medical problem, all efforts will be made to take your child to the hospital of your choice. However, the final decision is up to the Head Start Coordinator. If your child does not require hospital care and is ill, you will be contacted. A sick or tired child has trouble learning and listening. If your child has any of the following symptoms, please keep him/her home: chills, sore throat, persistent coughing, fever, runny nose, pink eye, diarrhea, unidentified rashes, vomiting, and eye/ear infection. Please note that a child who has experiences a temperature, vomiting and or diarrhea, should not return to school until the symptoms have stopped for a full 24 hours. If your child develops these symptoms while at the center, you will be called to pick up your child. If your child has, or has been exposed to any contagious condition, please tell the center staff. The School Nurse will assist parents with getting medical services when necessary.

21 What if my child has to take medication at Woodlawn Learning Center?

Medication should not to be sent in the child’s book bag. An adult must bring the medications to Woodlawn Learning Center and the school Nurse will verify and maintain an individual record of all medications dispensed.

Children shall receive medication ONLY on written prescription from a licensed physician. Medication must be received at the Head Start Center in the correct container labeled with the child‘s name, medication name and correct date. A written permission slip stating the date, child’s name, doctor’s name and signature, name of medication, dosage of medication, time for administration, reason for administration, and parent or guardian signature must accompany all medication. Should a child’s regular medication change, please notify the nurse as soon as possible. All requests for dispensing of medication will be reviewed separately to insure what is best for the child in the program.

Lice Policy

A Head Start child found with lice or nits in his/her hair will be sent home immediately by parent transportation. The child will not be allowed to return to the center until treatment has been completed (no nits left in the hair). The Nurse will check all children for NITS before they can return to the classroom.

Instructions for Treating Lice Infestation  Wash all articles that may contain lice or nits, such as clothes, towels and bed linens. These should be washed in hot water and detergent, or dry-cleaned.  Disinfest combs and brushes by washing in R&C Shampoo.  For items that cannot be washed or dry-cleaned, use R&C Spray Lice Control Insecticide. Spray on upholstery, carpets, mattresses and other areas of the house or car where lice and their eggs may have been deposited.  All members of your family should be inspected periodically for lice or nits.

Development Screenings

Hopewell Head Start provides a developmental screening, which includes parent input, for every child. The screening assesses your child’s development in the areas of fine and gross muscle development, speech/language development, social/emotional development, self-help skills and cognitive development. If concerns are detected, the child will be referred with parental consent for further evaluation. If you have a concern about your child in any of these areas or development, please inform your child’s teacher or your family service worker.

22 Vision and Hearing Screenings

With parental consent, Head Start staff observes children for vision and hearing screenings. Certified hearing and vision technicians screen children in Head Start to identify hearing and vision concerns. If vision or hearing concerns are identified the parent will be notified and given a referral list of physicians to take their child to for further evaluations.

Child Wellness

Head Start wants your child to be in the best health possible. If your child is ill, he or she should not attend school. When in doubt about your child’s health, play it safe and keep him/her at home. If your child becomes ill at school you will need to pick up your child within one hour of notification.

Your child should not attend school if he or she is experiencing the following symptoms:

 Fever of 100 or above  Sore throat, rash, vomiting, diarrhea, ear ache, irritability or confusion  Severe coughing  Diarrhea, runny, watery, or bloody stools  Head lice  Chicken Pox

The school nurse will readmit a child if he/she has been excluded or stayed home from Head Start due to any of the above communicable illnesses or other health concerns.

For the following illnesses or health concerns your child must be seen by the school nurse before re-entering the classroom.

 Body rash with fever  Sore throat with fever and or swollen glands  Eye discharge: thick mucus or pus draining from the eye  Yellowish skin or eyes  Infected areas or the skin such as ringworm or impetigo

 Please note that a child who has experienced a temperature, vomiting and or diarrhea, should not return to school until the symptoms have stopped for a full 24 hours.

23 Mental Health

Children grow and develop rapidly during the preschool years. Head Start is concerned with the total development of each child. The Mental Health program focuses on the promotion of positive self-worth, respect for individual difference, and the ability to develop appropriate social skills. Accomplishments in these areas will affect a child’s ability to play, learn and work within the home, school, and other environments. All of these things fit together to form the foundation of a mentally healthy person. Emphasis is placed on prevention strategies. Head Start consults with a Mental Health professional who observes all children in the class setting twice a year to assess the physical and emotional environment to assure an overall positive sense of well being for the children. The mental health professional provides parents and staff training, and is available for family consultations.

Disabilities

Hopewell Head Start arranges or provides special education and related services necessary to foster the maximum development of each child’s potential and to facilitate participation in the regular Head Start Program. Individual Education Plans (IEP’s) are developed to meet all related services. A minimum of ten percent of our enrollment opportunities must be for children with disabilities. Teaching staff and families will work as a team to ensure that children are included in the range of activities of the program.

The disabilities service plan complies with a 1972 mandate requiring that at least ten percent of program enrollment consists of children with disabilities. No child will be denied admission to Head Start on the basis of being disabled. Those disabilities include, but are not limited to, Health Impairments, Emotional-Behavior Disorders, Speech or Language Impairments, Intellectual Impairment, Hearing Impairment/Deafness, Orthopedic Impairment, Visual Impairments/Blindness, Autism, Traumatic Brian Injury, Development Delays.

Hopewell Head Start adheres to Public Law 99-457 Part B mandating free appropriate education for children with disabilities age 3-5. Hopewell Head Start complies with public Law 101-336. The Americans with Disabilities Act in providing comprehensive civil rights protection to individuals with disabilities in the areas of employment and public accommodations.

All meals served to children under The Child and Adult Care Food Program are served at no separate charge regardless of race, color, sex, age, religion, disability, or national origin. There is no discrimination in admission policy, meal service, or the use of facilities.

Any complaint of discrimination should be submitted in writing within 180 days of the incident to the Secretary of Agriculture, Washington DC 20250.

Hopewell Public Schools Head Start does not discriminate on the basis of race, color, sex, religion, disability, or national and ethnic origin in the administration of its educational policies and other administration programs.

24 Bus

Information

25 Bus Rules Transportation is available for all Head Start children. During the first 30 days of each program year, we teach seat belt safety and pedestrian safety education to children and parents. Transportation is available for the children in the Hopewell service area morning pick up and afternoon drop off.

1. Bus stops are pre-determined using the school district schedule as a guide. Children will be assigned a bus stop prior to the beginning of school. 2. Please do not allow your child to bring food, candy, or toys on the bus. Eating and drinking are prohibited on all buses. 3. Head Start children will be picked up and dropped off at the same place each day. If there is to be a change in pick-up, please notify the Woodlawn Learning Center Office at 541-6414. 4. Because traffic and weather conditions are uncertain, it is important that you and your child are at the pre-arranged bus stop at least ten (10) minutes prior to your child’s scheduled time. Drivers will wait one minute but no longer than two minutes at each stop. 5. You are ONLY ALLOWED three (3) bus changes per school year. A transportation form must be completed by the parent. Phone requests will not be honored. Parents should notify their Family Service Worker a week in advance when they move to a new address. 6. Parent(s)/Guardian(s) and/or authorized adults are required to meet the bus and put their child /children on and off the bus. Authorized persons (age 15 & over) who are listed on the permission form will be allowed to pick up a child. 7. If you do not meet your child at the bus stop, he/she will be returned to the school. Call Woodlawn Learning Center immediately. It is the parent’s or daycare provider responsibility to make arrangements to pick up the child/children. 8. If your child is returned more than 3 times a semester, transportation privileges will be suspended for one week. It will be the responsibility of the parent to transport the child to and from school for that week. 9. A bus monitor will be on the bus every day. He/she will be responsible for maintaining the child's safety while riding the bus. 10. The bus will not make a return trip for anyone who misses the bus. 11. Call the Head Start Coordinator if you are having problems with our transportation system. Share your concerns and ideas to improve our transportation safety program. Our rules are for the safety and care of our children.

26 PEDESTRIAN SAFETY

TAKE YOUR CHILD ON A WALK AROUND A BLOCK OR TWO.

 TALK ABOUT THE WORD ”PEDESTRIAN”. WHAT DOES IT MEAN?  TALK ABOUT PEDESTRIAN SAFETY BEFORE GOING FOR THE WALK.  TALK ABOUT THE FOLLOWING THINGS WHILE YOU’RE ON A WALK AND REINFORCE THEM WHENEVER YOU’RE WALKING:

1. STAY ON THE SIDEWALK. IF NO SIDEWALK, STAY AS FAR AWAY FROM THE ROAD AS POSSIBLE.

2. STOP AT INTERSECTIONS AND DRIVEWAYS, LOOK BOTH WAYS AND LISTEN FOR CARS.

3. DO NOT CROSS THE STREET WITHOUT HOLDING THE HAND OF AN ADULT.

4. BE VERY CAREFUL IN PARKING LOTS, AND HOLD THE HAND OF AN ADULT WHEN IN A PARKING LOT.

5. STRESS HOW BIG CARS AND TRUCKS ARE AND THAT THEY ARE NOT ALWAYS ABLE TO SEE CHILDREN.

REVIEW THE WALK AND WHAT YOUR CHILD HAS LEARNED FOR SERVERAL DAYS AFTER THE INITIAL WALK, AND WHEREVER YOU GO!

27 Attendance

Should I send my child to school everyday?

It is important for your child to attend classes on a regular basis unless, of course, the child is ill. The value of regular attendance is providing your child with an on-going learning experience.

What is the policy concerning Holidays?

Head Start observes the following holidays: Labor Day, Election Day, Thanksgiving, Christmas, Martin Luther King Jr., President’s Day, Easter, and Memorial Day. Parents receive notification of holiday closing through flyers and the monthly and yearly calendars.

Do I need to call Woodlawn Learning Center if my child is not going to attend?

Yes, we would appreciate your calling WLC to ensure that food and transportation are accurately provided.

When I deliver and pick up my child, is it necessary to come into WLC?

Yes, it is important for your child’s safety. Under no circumstances should a parent leave their child in a center or class where there is no staff present.

In order to ensure the maximum safety of all children, it is Head Start’s policy that you sign your child in and out whenever you are delivering or picking up your child.

Problems in Head Start

If there is a complaint or problem that concerns you about the care of your child or program operation, feel free to share this concern with the teacher in charge. We want to give the best care to your child. We welcome your ideas or suggestions. Should you feel that the problem has not been settled to your satisfaction, please contact the Head Start Coordinator. We will work together to solve all problems.

28 Family

Partnership

Services

29 Family Partnership

Families help in their own efforts to improve the quality of family life. Families are encouraged to look at their strengths and set goals for themselves. By focusing on those strengths and connecting with community resources, we assist the family in reaching their goals in a family partnership agreement. Family Service Workers are available to provide referrals, emergency assistance and/or crisis intervention. Information, support services and referrals are offered to families if needed.

Information, Support Services, & Referrals: The Family Services component is here to provide information and support to you and every member of your family. One of the main functions of social services is to supply a link between the family, the program and community. Let your Family Service Workers know of any questions, concerns or problems you may have. She can work with you to find the services you need to make positive changes in your life.

How you can help: Tell your Family Service Worker about new services you may discover. This helps us to update the Head Start Community Resources Directory, and share information about any lack of services in our community.

Maintaining up-to-date Family data: Please call us with information concerning your family. Examples: address or telephone number changes, marriages, separations or divorces, new babies, new childcare information, recent crisis or problems.

Suspected Child Abuse and Neglect: Head Start is committed to the safety and welfare of children. Our staff may be able to refer parents to local service providers to get help before a problem becomes a reportable accident. We also offer training during the year on topics like discipline and child development. These are great opportunities to get new ideas for positive change.

All Head Start staff members are required by Federal law to report any cases of suspected child abuse or neglect.

As a responsible citizen you should report any case of suspected child abuse to the Hopewell Department of Social Services at 541-2330 or 1-800-552-7096.

30 Parent

Engagement

31 Parent Engagement

Historically, Head Start has always maintained that in order for children to succeed in life, early. positive interaction with their parents is most beneficial. In order for this to be achieved, parents are encouraged to be involved in every classroom of the Head Start program. We believe parents are the primary educators of their children. We want you ENGAGED!

There are four kinds of opportunities for parents: 1. Direct involvement in the process of making decisions about the nature and operation of the program. (Decision Makers) 2. Participation in the classroom as paid employees, volunteers, or observers (Partners) 3. Activities that parents, have helped to develop. (Planners) 4. Working with their children in cooperation with the staff of Woodlawn Learning Center. (Educators)

As a Head Start parent we encourage you to:

1. Visit the classroom to observe your child 2. Make suggestions to improve the program 3. Attend monthly parent committee meetings, activities, and trainings 4. Become actively involved in your child’s educational experience by participating in classroom and other program activities. 5. Give input into lesson planning-what activities do you want your child involved in?

Volunteer. The opportunities are endless! (to learn more, contact Hopewell Head Start @ (804) 541-6414 – Mrs. Michelle Ford).

Are there Special workshops for the parents?

Yes, we provide a variety of workshops designed for parents for preschool aged children. You will be notified regularly of special workshops through the monthly school calendar, parent bulletin boards, program newsletters, flyers, and monthly Parent Committee meetings.

When will I meet other Head Start parents? At the beginning of each school year, Woodlawn Learning Center has a parent orientation. This is a time for new parents to become acquainted with one another, with Head Start staff, and with the daily activities. All parents will be notified of the event. Parent committee meetings will be scheduled monthly to enhance parental engagement.

32 Head Start Policy Council

Policy Council is the governing body of Head Start. Hopewell Head Start Policy Council is composed parents of children currently enrolled in Head Start and community representatives with whom they meet monthly. This is one of the main ways for parents to participate in Head Start decision-making. Policy Council meets once a month and helps make decisions affecting all levels and areas of our Head Start program. Representatives are chosen from the Center Parent Groups to represent your child’s class on Policy Council. Any parent may attend a Policy Council meeting as an observer. The Policy Council reviews all grant budgets and policies for the program year. Policy Council is also involved in the yearly program assessment. Policy Council representatives are elected by parents from each parent committee. Members are trained on the responsibilities of the Policy Council. Membership on Policy Council is very rewarding. It is a training ground for the development of decision-making management and leadership skills.

Parent Meetings

The center has regular meetings. During these meetings, parents and staff discuss topics such as:

Policy Council Information Health and Nutrition Head Start Program Ideas Home Safety Handling Behavior Problems Child Development Budgeting Welfare Reform Child Abuse Substance Abuse Preschool Special Education Services Mental Wellness

These meetings will give you a chance to voice your opinion, give ideas, and help with special events for the children. Many exciting things develop from an active parent group. A mental health consultant will be available at every parent meeting.

In-service Training Programs Staff/Parent training sessions are held throughout the year. All parents are encouraged to attend. Check this calendar for dates and ask your teacher for information on topics of interest to you.

33 Volunteers

In-kind

34 35 Parent Volunteers/In-kind

Our agency encourages the teamwork of salaried staff and volunteers so we can offer our families the best services possible.

We request each parent and/or family member volunteer in the Head Start program. Volunteer opportunities are abundant, i.e. classroom aide, bus aide, parent committees, policy council and Hopewell Head Start administrative committees. We will work with you to find a match.

Head Start receives 80% of its funding from the Federal Government and 20% from local donations and volunteer services. The local “in-kind” donations come largely from you, the parent, through participation in the center and various program activities.

What can I do when I volunteer in the classroom?

In the beginning of school year, there will be an education pre-service to introduce you to the different areas of the classroom. It is always easier if you could set up some kind of schedule to let us know what days are best for you to come in to volunteer. There is a calendar for scheduling volunteers. The teachers will help guide you in the beginning. This is your time to ask lots of question. Teachers may, for example, ask to play a game with a small group of children or read a story to a child who needs some attention. You will also be eating meals with the children, helping them set the table, pass out the food, etc. All jobs are important and we hope you enjoy your time spent with the children in the classroom.

36 How can I volunteer within the Health Service Area?

Volunteers many serve on the Health Service Advisory Committee. Please contact our Family and Community Services Manager, Cheryl Greene, if you would like more information on being a member of the Health Advisory Committee.

The purpose of the Health Services Advisory Committee (HSAC) is to participate in the planning, operation, and evaluation of the delegate's health services program. This committee also assists the program in meeting its goal of establishing community partnerships and developing collaborative relationships and agreements with community agencies and organizations. The range of functions of the committee includes: 1. Assisting the program in meeting the Head Start Performance Standards, providing technical assistance on the Health Services and Health Safety plan implementation; 2. Problem-Solving - problems identified either by staff members, parents, or professionals (e.g. problems with dental treatment referrals) 3. Developing policies and procedures; 4. Evaluating the health plan and program, participating in the program's planning process; 5. Identifying health and nutritional needs of the community and of the children and families the program services, 6. Participating in the program's Community Assessment; 7. Assisting Head Start to identify all medical, dental, mental health, and nutritional resources within the service area community and to establish collaborative relationships and agreements with these resources; 8. Assisting in development and provision of health education programs for staff, parents, and children; 9. Advising in budgeting and legal matters; 10.Acting as child health advocates within the greater community.

 The HSAC will meet, at a minimum, twice a program year. Recruit committee members from the community who represent the medical, dental, nutritional, mental health, and disabilities and other human services professions. Also, recruit at least two parents to serve.  The agendas for these meetings will consist of at least the following: First Meeting: 1. Orientation and training of HSAC members on the purpose of the committee and their duties (send members all meeting materials prior to the meeting for review);

37 2. Review and discussion of nutrition services; a.3. Discuss adequacy of child health screening/exam schedule; a.4. Review and provide technical assistance on updating the following procedures: a.4.a. Medical/Accident Emergency plan a.4.b. Fire Evacuation plan a.4.c. Tornado/Earthquake plan a.4.d. Dental Emergency plan a.4.e. Bus Evacuation plan (if applicable) a.4.f. Short-Term Exclusion& Re-admission policy a.4.g. Bloodborne Pathogens Exposure Control plan a.4.h. Smoke-Free Environment policy a.4.i. Administration of Medications procedure a.4.j. Cleaning and Sanitation procedures and schedules a.4.k. Other health/safety and emergency plans as necessary a.5. Discuss any problems the program or families are having in accessing services or securing resources; a.6. Review and discuss staff, parent and children's health education, training, and activities planned a.7. Review Planning Process, solicit members' assistance with self-evaluation process and community assessment.

Second Meeting: (Conduct second meeting prior to the center closing) 1. Discuss self-evaluation and community assessment; 2. Discuss problems with finding adequate providers and the families' accessibility to health care; 3. Make recommendations for the next year including: a. Revision of Health Services and Health and Safety plans; b. Recommendations for any menu changes; c. Optional screenings; and d. Policies and Procedures (listed above)

38 4. Discuss other issues relevant to the individual program's health services.

39 Field Trips

Will I be notified if there are field trips or special activities at Woodlawn Learning Center?

The Woodlawn Learning Center staff and Parent Committees will make every effort to inform you of field trips and other special activities at Head Start. When your child is enrolled at Woodlawn Learning Center, you will have the opportunity to sign a permission slip allowing him/her to participate in the field trips and special activities. If for any reason you would prefer that your child not participate, please contact the Head Start Coordinator. A letter will be sent home indicating when the field trip or special activities will occur with the date and permission slip. The permission slip must signed and sent back to your child’s teacher by due date.

40 VOUCHER FOR NON-FEDERAL SHARE REQUIREMENT IN-KIND CONTRIBUTION(S)

A federal requirement of 20% local share (cash or in-kind) must be met to enable this agency to spend its Federal Funds.

VOLUNTEERS: 1) NAME / ORGANIZATION : ______

2) DATE OF SERVICE (mm/dd/yy): ______

LOCATION OF SERVICE/ DONATION:______

BRIEF DESCRIPTION OF SERVICE PROVIDED: ______

TIME –IN: ______TIME- OUT: ______TOTAL HOURS: ______

DONATIONS: DATE OF DONATED (mm/dd/yy):______

TYPE OF DONATION (S) : ____ CASH __ __ NON-CASH

$ AMOUNT OF CASH DONATION: ______

GENERAL DESCRIPTION OF NON-CASH DONATION: ______(ATTACH LISTING IF MORE SPACE IS NEEDED).

______VOLUNTEER/DONOR SIGNATURE HEADSTARTEMPLOYEE SIGNATURE

(FISCAL USE ONLY)

NO . OF VOL. HOURS HOURLY RATE TOTAL VALUE $14.61

41 DONATION(S) FMV: CASH: NON-CASH : Nutrition

Nutrition Services: A quality food service program, individual nutrition assessments and nutrition education for children and families are available. If your child is allergic to any food, medicine or anything she/he may come in contact with, please notify your child’s teacher immediately. A note is required from the child’s doctor for a food allergy. This includes children who cannot drink milk. The Nutritionist together with the Food Services staff, parent and teachers review the menus quarterly.

Family-style dining provides many opportunities for learning. Children serve themselves and develop proactive self-help skills as well as engaging in pleasant mealtime conversation. The relationship between healthy eating habits, growth and energy is emphasized. New foods are introduced throughout the year, and snack time provides an opportunity for children to participate in the process. Parents are encouraged to become involved in the nutrition development of their children and learn the relationship between nutrition and health in the early stages of life. Parent meeting(s) are held to discuss healthy eating habits and other areas of nutrition and health.

Children are NOT allowed to bring outside foods for breakfast or lunch. Please DO NOT bring McDonald’s, Hardees or other fast foods for your child to eat in school.

42 Food Program

This chart lists the amounts and types of food served to children 1 year old and older.

Meal Components Ages 1-2 Ages 3-5 Ages 6-12

Breakfast Milk ½ cup ¾ cup ¾ cup Juice or Fruit or ¼ cup ½ cup ½ cup Vegetable ½ slice ½ slice ½ slice Bread or Bread ¼ cup or 1/3 cup or 1/3 cup or Alternate including 1/3 oz. ½ ounce ½ ounce cereal, cold dry or ¼ cup ¼ cup ¼ cup cereal, hot cooked

Snack (supplement)

Select 2 out of 4 components Milk ½ cup ½ cup 1 cup Juice or Fruit or ½ cup ½ cup ¾ cup Vegetable ½ oz. ½ oz. 1 slice Meat or Meat ½ slice ½ slice ¾ cup or alternate ¼ cup or 1/3 cup or 1 oz. Bread or Bread 1/3 oz. ½ ounce ½ cup Alternate ¼ cup ¼ cup Including cereal, cold dry or cereal, hot cooked Lunch or Supper Milk ½ cup ¾ cup 1cup Meat or Poultry or 1 oz. 1 ½ oz. 2 oz. 1 2 oz. Fish 1 1 ½ cup Or Egg 1oz. 1 ½ oz. Or Cheese ¼ cup 3/8 cup Or cooked dry beans 2 Tbsp. or peas 3 Tbsp. 4 Tbsp. Or Peanut Butter and ½ oz. ¾ oz. 1 oz. other “butters” ¼ cup ½ cup ¾ cup Or nuts and seeds Vegetable and/or ½ slice ½ slice 1 slice Fruits (2 or more total)

43 Bread or Bread Alternate

Nutrition Disclaimer:

The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial, or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected generic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint filing cust.hmtl, or at any USDA office, or call (866) 632-9992 to request a form.

You may also write a letter containing all the information requested in the form. Send your completed complaint form or letter to us by mail at:

U.S. Department of Agriculture, Director, Office of Adjudication 1400 Independence Avenue S.W. Washington D.C. 20250-9410 by fax (202) 690-7442 or email at [email protected]

(Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339 or (800) 845-6136 (Spanish)

USDA is an equal opportunity provider and employer.

44 Parent’s ideas and comments are critical to quality and improvement of the Hopewell Head Start Program. If you have any ideas, comments or concerns regarding Parent Engagement which you would like to share, please use this page to communicate them to:

Michelle Ford Parent Engagement Coordinator Hopewell Head Start 1100 Dinwiddie Ave. Hopewell, VA 23860

Comments:

HOPEWELL HEAD START WOODLAWN LEARNING CENTER

Ms. Peggy Fulton 541-6414 ext 212 Mr. Reid Saeler 541-6414 ext 101

Ms. Cheryl Greene 541-6414 ext 105 Fabri Claiborne 541-6414 ext 106

45 Mrs. Michelle Ford 541-6414 ext 104

Mrs. Tonia Bland 541-6414 ext 502

CALL FOR MORE INFORMATION ABOUT RESOURCES IN THIS CALENDAR, AND FOR OTHER RESOURCES NOT LISTED HERE. ALL CALLS ARE CONFIDENTIAL. STAFF WILL LISTEN TO YOUR PROBLEMS. THEY CAN PROVIDE INFORMATION AND REFERRALS TO AGENCIES IN THE TRI-CITY AREA. THE BEST TIME TO CALL FOR NON-EMERGENCIES IS DURING THE DAY.

EMERGENCY NUMBERS

FIRE/AMBULANCE PHONE______

POLICE PHONE______

DOCTOR & Phone Number ______

DENTIST & Phone Number______

HOSPITAL______

OTHER______

46 Woodlawn Learning Center Hopewell Head Start 2015-2016 Signature Page

Dear Parent(s)/Guardian(s):

This handbook was developed as a guide for parents and to answer commonly asked questions that come up during the course of a school year. Items to be found in this handbook include: Policies and Procedures, Program Curriculum, Health and Nutrition, Transportation, Fees and Family Partnership Services.

Our goal is to create a positive educational atmosphere of learning where rules are enforced firmly, fairly, and consistently to all students. Head Start staff members will highlight the basic information located in the parent handbook. However, we ask that you familiarize yourself with this handbook by reading it and ask that you sign this page as evidence that you are aware of our policies and procedures.

Signing below is evidence that parents have or will read and understand the contents of this handbook. You also acknowledge that it is your responsibility to abide by all policies and procedures listed within the Woodlawn Learning Center Head Start Parent Handbook.

______Signature of Parent(s)/Guardian(s) Date