FOUNTAIN FESTIVAL FOOD VENDOR CONTRACT
Come join Newville for its 17th Annual Fountain Festival to be held on Friday and Saturday, June 14 and 15, 2013. A food court, parade, and country line dance around the fountain will kick off the Festival on Friday evening. An antique and craft festival will take place on Saturday. Other activities include a car show, live music, a street dance, a 5-K race, quilt raffle, historic tours of Newville, kid’s alley, and much more. It is truly a community event.
SHOW LOCATION: Big Spring Avenue and Parsonage Street Newville, PA 17241
DATE AND TIMES: Friday, June 14, 2013- Set-up 2:30 PM Food Court open by 4:30 PM Parade followed by country line dance 7:00 – 11:00 PM
Saturday, June 15, 2013 – Set-up 6:30 – 8:30 AM* Festival Hours 8:30 AM – 3:30 PM *No vehicles allowed into festival area after 8:30 AM
Vendors applying for both Friday and Saturday will not have to reposition their stands.
FEES: One Day Two Days 10ftx10ft $35.00 $60.00 15ftx10ft $45.00 $80.00 20ftx10ft $55.00 $100.00
Add an additional $10.00 if electricity is needed. The Festival Committee will pass this extra $10.00 onto the residents who will provide electricity to food vendors.
Additional information
Complete application and return with fee by May 10, 2013.
Every effort will be made to assign you to the same location as you had last year, but space requirements and other circumstances may deem it necessary to relocate you.
Vehicles entering the set-up area must unload their vehicles immediately and proceed to the parking areas prior to stand set-up. The sidewalk area directly behind your assigned space may be used to store equipment during set-up time.
All clean up must be finished by 5PM Saturday.
Food vendors are expected to arrive during set-up times and have their stands complete, attended and open during the entire hours of the show. No vendors are to take down their stand before the closing of the show. All vendors are responsible for cleaning their stand area at the closing of the show. It is strongly urged that vendors be prepared for rain, should it occur.
As a vendor you will not be selling drinks of any sort. Beverages will be sold by the Fountain Festival Committee.
Pets are not allowed. Applicants will be sent further notification, as well as a map, space number, and set-up instructions on or before June 7,, 2013. Your cancelled check will indicate receipt of your application.
Fountain Festival Committee, Newville Borough, Western Emergency Management Association, its members and officers, shall not be held liable for failure to perform or fulfill its contractual obligations provided such failure is caused, occasioned, or furthered by closures of the site locations due to any cause or causes beyond its control. Fountain Festival Committee, Newville Borough, Western Emergency Management Association, its members and officers, shall not be held liable for damages for the loss or injury caused by products sold or exhibited by vendors. Insurance for such loss shall be the sole responsibility of all vendors at their own cost.
Inclement Weather Policy - The Festival will proceed as scheduled Rain or Shine with the following condition. In the event that there is severe weather and a forecast of daylong rain at set-up time, vendors will be placed in spaces on a first-come, first-serve basis. Vendors will also be allowed to keep one (1) vehicle with them. The Fountain Festival committee will be the sole determiners of this situation. Under no other circumstances will vehicles be allowed within the Festival boundaries.
Refund Policy – Applicants may request a full refund up until 3 weeks prior to show date (May 24, 2013). No refunds will be given after that date.
We hope you will join us for our show on June 14 & 15, 2013. Please do not hesitate to contact us if you should have questions. We look forward to your participation. Thank you.
For more information, please contact: Judy Hockensmith (717) 776-3840
***PLEASE KEEP THIS INFORMATION FOR YOUR REFERENCE*** NEWVILLE FOUNTAIN FESTIVAL Food Vendor Contract
Please complete this contract carefully and return with fee by May 10, 2013.
Vendor Name:
Address:
Phone:
E-mail: Approved food: (approved via phone conversation or from previous year’s attendance)
List any special size or spacing requirements:
Space and Fee: Size One day Two days (Check appropriate line.) 10ftx10ft $35.00 $60.00
15ftx10ft $45.00 $80.00
20ftx10ft $55.00 $100.00
When selecting appropriate size, please include any tongue/hitch parts that are connected to self-contained units.
Will you be using a generator? Yes No
Electricity (add an additional $10.00 if you would like electricity provided): Yes No
Type of electrical connection needed (please choose one) 110 220 (Vendor must provide their own extension cords)
Amount enclosed (Check or money order) $
Make check payable to: FOUNTAIN FESTIVAL
Mail application and fee to: Judy Hockensmith 363 Green Spring Rd. Newville, PA 17241
FOR MORE INFORMATION CALL: JUDY HOCKENSMITH (717) 776-3840