Meeting Minutes for Annual General Meeting

WALKABOUT ACRES, HOA Meeting Minutes for Annual General Meeting April 7, 2016 – 6:30 PM PIERCE SENIOR CITIZENS BUILDING 221 Main Street, Pierce, CO 80650 A. Welcome Meeting was called to order by President (Opie McNeill) at 6:42pm. Attendance was 22. The President (Opie McNeill) introduced the Mayor and one of the Town Board members as they were present in the meeting and were looking to hear about how our group is operating and answer questions as they were presented.

B. The Secretary (Eva Rojas) read last meeting minutes. A correction was done to adjust a name on a motion. Motion to accept Minutes as corrected was done by Jody Rupple. Seconded by Kendra Byrd. Motion PASSED.

C. Treasurer (Aaron Pelto) presented the balance for the HOA. The current balance was $15,346.28 with just a few people owing dues and mailboxes. Collections policy to be discussed further in the meeting. Motion to accept report by Jody Rupple. Seconded by Kendra Byrd. Motion PASSED.

Treasurer (Aaron Pelto) then presented the 2016-2017 Budget. Discussion ensued on the different items in the budget. No dues were raised this year. A savings account will be created to move some funds there as a reserve. Motion to approve the budget as presented was done by Sean Haynie. Seconded by Ken. Motion PASSED.

D. Old Business 1. The Board notified the membership about the decision to remove the old existing fence outside of boundary lines at Walkabout Acres northeast location between Reed Street and Carroll Lane. It will be taken down by volunteers.

2. Non Potable water was turned on at the well, as of March 15, 2016. Individuals are responsible for turning on their system at the curbstop. Jake Scruby has been helping out the HOA with this process.

Further discussion on non-potable started; people asked about rates and what is the situation in terms of agreements with the Town of Pierce. The Mayor and President (Opie McNeill) tried explaining and answered questions on the topic.

3. The Board approved a Collection Policy for outstanding dues. This was done to be in compliance with Colorado laws and policies. The policy is a standard version that most HOA/Communities have. A copy of the policy was distributed to the meeting attendees. An official copy of the Collections Policy will be sent out by mail to all HOA members. 4. Thank you to Jody Rupple for completing the dirt work around the mail boxes. This was an outstanding item from when the boxes were set up. E. New Business 1. The Board obtained bids on weed control and approved the bid from Courtesy Lawn and Tree Care. They will be doing a couple of sprays (approximately $946 per spray) during the course of the season. Mowing will be need to happen in about a month or more. Mowing is done by volunteers.

2. The option to increase dues to $120 for the next budget (2017-2018) was introduced. This would be done to be able to easier pro-rate the HOA fees in case of transferring of properties. This was just a discussion item. No motion was taken.

F. Committees. The Board introduced the concept of Committees to help with different aspects of running the HOA, especially now that we are growing.

The committees that were presented are: Planning Committee, which would entail planning events and long term (3 and 5yr plans) improvements. No volunteers were taked at this point.

Sean Haynie was appointed as the Coordinator for Weed Control and mowing. He will be the liaison with the weed control contractor and in charge of mowing activities.

A non-potable committee or coordinator is also needed. Opie McNeill to contact Jake Scruby to be the appointed person.

Other committees presented was a cleanup/beautification committee to help with some of the ditch cleanup and garbage as well as the entrance of the community. No volunteers were taken at this point.

G. Election of three (3) Board Members took place. Nominating/Election Chairman (Sean Haynie) conducted the process. The following nominations were taken from the floor:

Lindsey Michaels nominated KENDRA BYRD for Board Member.

Lauralee Ewing nominated OPHELIA MCNEILL for Board Member.

George McNeill nominated AARON PELTO for Board Member.

Kendra Byrd nominated JODY RUPPLE for Board Member.

Jody Rupple declined the nomination as was striken of the list.

Eva Rojas moved to close nominations. Kendra Byrd Seconded. Motion PASSED. Nomination were closed.

Lauralee Ewing moved to vote the three (3) candidates by acclamation. Eva Rojas seconded. Motion PASSED. Kendra Byrd, Ophelia McNeill and Aaron Pelto were voted in to the Walkabout Acres HOA Board members.

H. Round Table Discussion ensued on topics relevant to the membership.

I. Next meeting date: May 5, 2016 at 6:30 PM at the Senior Citizens Building in Pierce, CO

J. Meeting was adjourned by Board Member at Large (Sean Haynie) at 8:01pm