Seattle SIM Officer Meeting Minutes March 21, 2013

Programs: Paul Discussion around Speakers for May-June provided insight into possible changes to how the program speakers are selected. Paul put forth 1. Dan Maycock – Mobility Using the Superflexibility Methodology. Schedule for June unless Taylor can speak. 2. Dave Wheldon – Cost Justification Methodology 3. Joe Galuska – CIO Role Optimizing IT Negotiations 4. Al Guieord – Former power CIO of TAC (The Advisory Council). Topic = Mentoring of CIO’s (and CIO-wanna-be’s). Due to availability & East Coast home, plan for Fall. Catherine Ramsden can assist with scheduling. 5. Taylor Halt – Microsoft GM. IT Expectations From CFO world. 6. Steve Levinson – PCI Practice Director. Can engage on a month we can’t find another speaker. 7. Reach out to key Local CIO’s 8. Paul has started a “Prospect’s List” for speakers and members. 9. 2014 Possible CIO Forum Topic: Career Coaching & Mentorship. Work closely with MIT to include Value of Mentorship, Skills needed, etc.

Marketing: Betsy 1. Betsy, thank you for getting the room!! 2. We need focus on marketing. After June Betsy should be able to free up from multiple jobs and crazy travel schedule. 3. Marketing Avenues: a. Website and email has been our primary marketing tool. We need to start investigating social media to remain relevant. b. Social media has been attempted in the past but the results weren’t there. How do we go about it differently? 4. Social Media improvements: Barend talk with John Howland. a. Should we use Yammer vs Sharepoint? b. Is social media more of an offering from Office 365. c. Talk with a MS reseller re the viability of Yammer, File sharing, collaboration.

5. Meeting attendance marketing a. We need to set goals for both program attendance and increasing new membership. Our goal should be to get enough attendees to get back to the Maggiano’s venue. b. Ideas i. Advertise our guest program ii. Possibly reduce the # of programs but make the even a marquee event. iii. Capitalize on the ambiance of being able to talk business without an influx of vendors. iv. First time attendees/members, assure they are approached and made welcome by board and members.

Sponsorship: Alicia 1. Alicia is working on CDW, Structured, Dell and Qwest to become sponsors for us. 2. Alicia is putting together a Sponsorship Framework that can be consistently provided to potential sponsors, for various events. Make it creative but consistent so the potentials know what they get for their investment.

Financials: Dave 1. Working to simplify the books. a. Cleaning up old data b. Documenting the process c. Reviewing access and security on bookkeeping d. Auditing Credit Card accounts 2. Focus on providing an Operations Metric from events rather than tick/tie to the bottom line. Want to understand what’s working/needs improvement for events.

Administration: Barend 1. Completed new cell phones for Admins. Board recommended Windows 8. 2. Domain Name expires in April. Considering Go Daddy.

President: Lowell 1. Year Up has asked that Lowell send an email re Open Houses at their facility. Board agreed. 2. Terms of the Board: Transitioned this year in Feb. The timing conflicted with the CIO Forum. Consider 1 or 2 year terms to minimize disruption. Also look at transition dates. Possibly a 1 year term with a option to renew. 3. Consider Fall (Sept) as a better transition month than Feb. 4. Golf Tournament: Price Taylor and John Howland have offered to help. Contact Jeff Barnes to see if he would coordinate, for a fixed profit or percentage. 5. CIO Forum Follow up: a. Lowell work with Mark DiFrancesco to organize a CIO Breakfast at the CIO Conference event. Also get sponsorship for the CIO Breakfast event. b. SIM should have a booth. Put flyers in the Program. Make sure we make our organization VISIBLE to the attendees in every way possible. c. Presentation Quality suffered some this year. Assure topic/speaker are on target d. Tighten up on Panel & Moderator quality. e. Suggested a Moderator Template f. Engage more with PEM to up the quality of speakers, format, moderators, moderator’s facilitation process. 6. Vision for 2013 a. Reach into our IT Practitioner Community b. Collect creative ideas on how to do that effectively through the year. c. Review event & membership metrics monthly. Look for creative ideas for how to move the mark. d. Engage RFL Grads to work with us on Programs, Marketing & Membership (Guy DiFiorio) e. We need to look at succession planning in pivotal roles on the board. ______

Action Items: 1. Provide a list of event attendees to the Board evening before each event. 2. Betsy – work to coordinate greeters list at the event to greet new attendees.\ 3. Lowell – send email to member prior to each event listing the new guests with a message to reach out and engage. 4. Dave – Provide an event statistics report after every event. Jill produces the event stats report. 5. Dave – Provide a P&L for each event. 6. Dave – Get a $20 gift certificate to Jill for taking the initiative to research eliminating the storage costs. 7. Barend – Talk with John Howland re social medial options to incorporate social media in SIM. 8. Lowell – Partner with John Hendricks and Joan Hunter to put together a Special Interest group for CIO’s. 9. Lowell – Send an email to SeaSIM re contributions for Year Up. Also add a note re the Open House at the Chapter meeting the next day. 10. April’s board meeting to consider a decision to move transition of officers to a time other than just before the CIO Forum. 11. Lowell – call Jeff Barnes re possibly having him take on the Golf Tournament Coordination. 12. Lowell – Send Carol new Logo to apply to Agenda, Minutes & Notes. 13. Lowell – Develop the concept of sending a survey after events to assess overall quality of event. 14. Paul – have a Programming discussion with PEM to improve overall CIO Forum improvements. 15. All – Look to RLF members to add people to our Leadership Board. 16. Paul – Reach out to Steve Brilling to help develop a list of ‘superstar’ CIO’s. 17. All – Document each of our Roles on the SIM Board. Include a SIM Booth at next year’s CIO Forum to solicit volunteers. 18. Paul – Follow up with Alicia & Dan (Slolum) re potential speakers. 19. Barend – Follow up with Taylor re availability to speak in June or Fall. 20. Barend – Investigate replacing Open Drive w/Office 365 or Sharepoint site. 21. Lowell – work with Mark DiFrancesco re CIO Breakfast & Sponsorship @ CIO Forum. 22. Agenda Item Monthly: Review event & membership metrics. Creative brainstorm on moving the mark. 23. Lowell – Work with Steve Brilling for list of the last 3 years of RLF grads to assist us. Focus on jump starting their involvement in 2014.

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Decisions: 1. Schedule Taylor Halt for June or Fall program. 2. Joe Galuska schedule for May program. 3. Decision to purchase Win8 phones for Admins 4. Approved decision to have Lowell send email to members re Year Up’s Open House.