Cpyha Board of Directors

CPYHA BOARD OF DIRECTORS Board Minutes of September 15, 2009

Gordy Littler, CPYHA President, called to order the monthly meeting of the Board of Directors at 7:04 pm.

Roll Call – Lisa Lewis:

Gambling – Lisa Blake (Pete):

Gambling activities reopened at the 5-8 Grill & Bar on July 31, 2009. New procedures are in place with the pull tab employees on pulling games. The purpose of this is to increase our monthly revenues. Our compliance review with the Gambling Control Board was on September 10, 2009. Lisa Blake was notified by the Officer that our operations were in order. Lisa submitted the LG1004 and briefed the members on the gambling tax returns. Lisa Blake and the Gambling Oversight Committee are pleased with the work that MN Gaming has completed.

Approval of Minutes:

Lisa Lewis motioned to approve the August 18, 2009, board minutes and Scott Miller seconded. The minutes were unanimously approved by the Board with the exception of John Puchalski and Craig Dokken who were not in attendance.

Champlin Forum – Nick Powell:

No report.

Treasurer - Scott Miller:

Scott Miller updated our audit requirements, past season open items, to do lists and will summarized the financials as of August 31, 2009. The Board of Directors will determine at the next meeting the options the association has for our annual audit. Scott is going to send additional information from the accounting firm so a decision can be made. ATTENDANCE:

Board Members:

Gordy Littler, Pete Lewis, Lisa Lewis, Scott Miller, Tom Crowley, Dan Kaltved and Steve Jones.

Committee Directors:

Lisa Blake/Gambling; Chris Schweitzer/Traveling Registration; Kaye Nelson/House Registration; Joe’l Brenny/Communications; Tammie Dokken/Special Events; Sandy Johnson/Fundraising; Michele Garcia/Concessions; Pat Nelson/Goalie Equipment; Todd Cain/House.

Guests:

Brian Fischer.

COMMITTEE DIRECTOR REPORTS:

Communications – Joe’l Brenny (Scott):

Joe’l stated that ice for all rinks has been loaded. Will be waiting for more information from the traveling committee once it is available. Setting up meeting with another vendor for scheduling software that is the same of the system the Forum uses.

Fundraising – Sandy Johnson (Lisa):

Sandy had to order additional candy bars for the registration with and schedule an additional pick-up. Steve Jones went over information on the Holiday Wreath Fundraiser. Proceeds will off-set families ice bill. More information will be posted on the website along with downloads of the forms. Will need to get information to the Girls teams as well.

Special Events – Tammie Dokken (Craig):

Tammie Dokken gave an update on the status of the Rebel Garage Sale. We had three drop-offs in August which were light and are scheduling more drop dates during the tryouts. The sale will be for one day on October 3, 2009.

S.K.A.T.E. – Jeanne Christoffer (John):

No report. Gordy Littler received a $450.00 check from District 10 for last years’ S.K.A.T.E. program and gave it to Scott Miller. Registration - Kaye Nelson and Chris Schweitzer (Lisa):

Tom Crowley motioned to waive late fees for new Mite or 8U hockey registrations. Pete Lewis seconded and the Board of Directors unanimously approved with the exception of John Puchalski and Craig Dokken who were not in attendance.

Kaye Nelson reported the number of House players that have signed up as of today. Still getting some calls and a couple of families that have just registered. Kaye also reported the total number of traveling players that have registered on behalf of Chris Schweitzer who needed to leave.

Sponsorship – OPEN (Craig):

No report.

Equipment – Bill Blake (Steve):

Bill Blake is waiting for the jerseys that were ordered.

Goalie Equipment – Pat Nelson (Tom):

No report. Pat is selling off equipment mainly to Canada again this year.

Girls – Tina Mariani (Craig):

No report.

Player Development – Jay Lysne (Gordy):

Gordy Littler and Tom Crowley have been working with Jay Lysne on dryland and other PD activities.

House – Todd Cain (Tom):

Todd and his group are working on the SPEED Clinics, potential coaches and working with registration.

Concessions – Michele Garcia/Manager and Karma Lindell/Accounting (Steve):

Working with Nick Powell on some items and is also working on getting product, etc. Will be open beginning September 28th for tryouts with a limited menu.

Tournament – Lee Olson (Dan):

No report. Joe’l mentioned that a company contacted her about broadcasting the Rebel Thanksgiving Tournament. Ice- Gary Rodin (John):

No report. Gordy talked to Gary briefly and gave him a new laptop computer for Ice. Gary will need to get assistance from Joe’l. He is also looking at 1 ½ hour practice slots.

Traveling – John Puchalski (Pete):

Mandatory parent meetings are being held tonight and again on Saturday. Parents will get their tryout numbers. It looks like we are in need of additional players at the Bantam levels. Ideally 3 or 4 more kids.

Coaches Selection Committee – Mike Fredrick (Dan):

The Board of Directors unanimously approved, unless otherwise noted, the following Traveling Coaches for the 2009-2010 season: Larry Enright, Jr. Gold A; Tom Patterson, Bantam A; Kevin Lindstrom (John Puchalski abstained) PeeWee A; Mark Koethe, Squirt A; Rusty Ryon, Girls 10U-B; Jay Scott, Girls 12U-B and Dave Everette, Girls 14U-A.

MN Hockey – Gordy Littler (Pete, Dan):

Gordy Littler reviewed the District 10 meeting on September 15, 2009. Champlin Park Youth Hockey’s name was drawn thru MN Hockey to sell programs at the Wild Games.

Apparel – Scott Miller:

No report.

By-Laws – Craig Dokken:

No report.

Old Business:

The Board of Directors unanimously approved the purchase of up to five (5) Dell Laptop Computers with Microsoft Office at a cost of $230.00 each. The computers will be used for Gambling, Treasurer, Registration, Traveling and Ice Committees. A credit will be applied for the existing computers to offset the costs. New Business:

All parents have accounts with CPYHA due to the on-line registration system. Volunteer hours can be tracked by this system (DIBS). Joe’l will set up a demonstration.

A member asked about the policy for Bantams and the MN Residency Rule. Gordy explained the policy.

Adjournment:

Lisa Lewis motioned to adjourn the meeting and Tom Crowley seconded. The motion was unanimously approved by the Board of Directors with the exception of Scott Miller, Craig Dokken and John Puchalski who were not in attendance. The meeting adjourned at 7:58 pm.