Visitor Registration Request Form

School of GeoSciences

Please complete all section of this form and return to [email protected] no later than 1 month in advance of proposed visit.

* All visits MUST be approved by the relevant head of institute before this form is sent to geos-hr. Please cc the relevant head of institute when emailing this form to geos-hr for action.

1. Visitor Details Title: Surname: Forename(s): Preferred Forename: Gender: Date of Birth: Nationality: Home Institution: Contact email address: UoE Email address (if applicable)

Mobility Impaired: Yes/No Wheelchair user: Yes/No

2. Emergency Contact Information Title: Surname: Forename(s): Address: Phone Number:

3. Proposed dates of visitor registration From:

January 2016 4. Visitor Category & Primary Purpose Visitor Category: Resident Visitor or Remote Visitor (please circle) & Visiting Researcher or Visiting Academic (please circle) Primary Purpose (please give a brief description of the primary purpose of the visit):

*IMPORTANT NOTE ON VISITING STUDENTS Visiting students to the University can no longer be recorded on the Visitor Registration System (VRS) or as a staff visitor. If your visitor is a student who is registered on a programme at another higher education institution (their home institution) and who will attend the University of Edinburgh for more than two weeks, they must be registered on the Visiting Student Programme via EUCLID and pay the appropriate fee. For more information please visit: http://www.ed.ac.uk/schools-departments/geosciences/postgraduate/phd/visiting-students Contact: GeoSciences PGR Support to register a Student Visitor [email protected]

5. Location Is a desk space required? YES/NO *note where a visitor is resident they should pay a bench fee. See section 6 below. Please circle location: Grant Institute, Crew Building, Drummond Street, Other – please specify

6. Bench Fees Any resident visitor using school facilities should be charged a bench fee of £500 per semester (6 moths) or £100 per month. The host must complete an invoice request form (see appendix A) and send to the GeoSciences finance team. Bench Fees will be applied: YES/NO If NO please give reason:

*Where a visitor will be resident (using school facilities) but unable to pay bench fees, Head of School approval must be sought.

January 2016 7. IT Requirements Will your visitor be required to log onto a University Computer? YES/NO If YES they will be provided with the below essential Services - Central Authorisation - EASE - CCD - UniDesk

The following services are non-essential and available on request (please tick additional services required)

Communications and Collaboration - MyEd (recommend select) ☐ - Email and Diary ☐ - Wiki ☐ - ECA Portal ☐

Computing Infrastructure - File Storage ☐ - Open Access Computers ☐ - Active Directory (recommend select) ☐

Desktop and Personal Computing - Wireless (recommend select) ☐ - VPN (recommend select) ☐ - LapLAN (recommend select) ☐

Learning Technology Services - Learn ☐ - PebblePad ☐ - Timetabling ☐ -Media Hopper ☐

Research Support - Research DataStore ☐ - Worktribe ☐ - ETime ☐

Library - Electronic Journals ☐ - Library Services ☐

January 2016 Please confirm visit has been approved by Head of Institute YES/NO

School of GeoSciences Host name (Please Print):

Host Signature:

January 2016 School of GeoSciences INVOICE REQUEST FORM

Customer Code (For Internal use only) D

Customer Name Address

Post Code Contact Name Tel Number

Customer Purchase Order Number VAT Number (for EC Customers only, see over for instructions)

Quantity Description Net value VAT Gross

Credit Details % charged Cost Centre Account Code Job Code 50% School 50% Institute

Signed:- Date:-

January 2016