Subsidised transport scheme for school, college and youth group visits to the National Assembly for Wales, Cardiff Bay

Schools, colleges and youth groups in Wales can claim a travel subsidy for their educational visit to the National Assembly for Wales, Cardiff Bay. This leaflet gives details on how you can make a claim.

Terms and Conditions

1. Schools, colleges and youth groups in Wales outside a 10-mile radius (20 mile return journey) of the National Assembly for Wales in Cardiff Bay will receive a subsidy for their educational visit to the National Assembly’s Visitor and Education Centre.

2. Schools, colleges and youth groups within a 10-mile radius of Cardiff Bay will not be eligible to apply for a subsidy.

3. Schools, colleges and youth groups can claim one travel subsidy per academic year following a visit to the Assembly’s Visitor and Education Centre in Cardiff Bay.

4. Schools, colleges and youth groups cannot claim the travel subsidy if they do not receive a pre booked visit conducted by the National Assembly’s Education Officers.

5. Educational visits should be booked at least three weeks in advance via the Booking Line on 0300 200 6565. Schools are advised to book early to avoid disappointment as available sessions will be allocated on a first-come-first-served basis.

6. Schools, colleges and youth groups can claim mileage for the most direct return distance to the National Assembly, calculated through the RAC route planner for one coach per academic year. Costs are calculated at £1 per mile for a hired vehicle. The same principle applies for train travel.

7. This subsidy applies during term time and school holidays.

8. The Assembly reserves the right to cancel any booking if an educational visit cannot be delivered for any reason. The National Assembly will compensate schools if a confirmed booking is cancelled and costs have been incurred with the travel provider.

9. Where more than one school or group is accommodated within one visit slot, only one subsidy will be paid if they travel on the same bus. Schools or youth groups can only receive separate payments, on the same visit, if they travel on different buses.

10. Visit organisers should ensure that the staff to student ratio of the visiting group complies with their Local Authority guidelines and the National Assembly’s Health and Safety Risk Assessment. Teaching staff are responsible for the safety and good conduct of their pupils at all times.

11. The National Assembly is not responsible for the safety of the pupils during travel to and from the Assembly.