On July 1, 2008, the Capitalization Threshold at Dartmouth Changed from $2500 to $5000

DARTMOUTH COLLEGE Hanover, New Hampshire 03755-0007 Office of the Controller 37 Dewey Field Road, Suite 6015

On July 1, 2008, the threshold for tracking assets in the College’s fixed assets system changed from $2,500 to $5,000. This is accompanied by the change in description of a number of Natural Class values used for equipment purchases. Instead of <$2500 and $2500-$24999, these descriptions will specify <$5000 and $5000-$24999 respectively.

Please note that Computer Store inventory has been reclassified so that it will be posted to the correct natural class value reflecting its dollar threshold.

When deciding which natural class to use when purchasing equipment, please use the following guidelines:

If the item(s) you are purchasing are each individual items that work on their own, use the dollar amount for each one to determine the natural class. For example, if you are purchasing ten rowboats at $4,000 each, with a total bill of $40,000, you would choose a natural class in the <$5000 category. The total bill is not relevant if each piece works on its own.

In contrast, if you are purchasing an equipment system where ten pieces, at $4,000 each work together to perform a function, this would be considered capital equipment at >$25,000.

Installation and freight must be included in the capital equipment natural class. Consumable supplies and training invoiced along with an equipment purchase are not considered to be capital equipment; please record in a supply or purchase services natural class.

If the items being purchased are consumable (replaced on an annual or regular basis), such as sneakers, pencils, and uniforms, please use a supplies natural class rather than an equipment natural class.

The affected Natural Class values are below:

Natclass Child Natural Class Level 4 Parent Natural Class Description Code NONOPERATING NONCAP EXPENDITURES 5474 NONOP NONCAP Intnl Equip under 5000 NONOPERATING NONCAP EXPENDITURES 5484 NONOP NONCAP Intnl Equip 5000-24999 EQUIP FURN FIX UNDER 5000 BUDGET 7020 EQUIP FURN FIX UNDER 5000 Budget EQUIPMENT UNDER 5000 7031 EQUIP UNDER 5000 Athletic EQUIPMENT UNDER 5000 7032 EQUIP UNDER 5000 Audio Visual EQUIPMENT UNDER 5000 7033 EQUIP UNDER 5000 Communication EQUIPMENT UNDER 5000 7034 EQUIP UNDER 5000 Computer Hardware EQUIPMENT UNDER 5000 7035 EQUIP UNDER 5000 Laboratory EQUIPMENT UNDER 5000 7036 EQUIP UNDER 5000 Mechanical EQUIPMENT UNDER 5000 7037 EQUIP UNDER 5000 Medical EQUIPMENT UNDER 5000 7038 EQUIP UNDER 5000 Office EQUIPMENT UNDER 5000 7039 EQUIP UNDER 5000 Specialized EQUIPMENT UNDER 5000 7041 EQUIP UNDER 5000 Teaching EQUIPMENT UNDER 5000 7042 EQUIP UNDER 5000 Technical EQUIPMENT UNDER 5000 7043 EQUIP UNDER 5000 Machines and Tools FURNITURE AND FIXTURES UNDER 5000 7061 FURN FIX UNDER 5000 Furn Fixtures FURNISHINGS UNDER 5000 7071 FURNISHINGS UNDER 5000 Carpet FURNISHINGS UNDER 5000 7072 FURNISHINGS UNDER 5000 Drapes FURNISHINGS UNDER 5000 7073 FURNISHINGS UNDER 5000 Mattresses EQUIP FURN FIX 5000 TO 24999 BUDGET 7100 EQUIP FURN FIX 5000 to 24999 Budget EQUIPMENT 5000 TO 24999 7111 EQUIP 5000 to 24999 Athletic EQUIPMENT 5000 TO 24999 7112 EQUIP 5000 to 24999 Audio Visual EQUIPMENT 5000 TO 24999 7113 EQUIP 5000 to 24999 Communication EQUIPMENT 5000 TO 24999 7114 EQUIP 5000 to 24999 Comp Hardware EQUIPMENT 5000 TO 24999 7115 EQUIP 5000 to 24999 Fabricated EQUIPMENT 5000 TO 24999 7116 EQUIP 5000 to 24999 Laboratory EQUIPMENT 5000 TO 24999 7117 EQUIP 5000 to 24999 Mechanical EQUIPMENT 5000 TO 24999 7118 EQUIP 5000 to 24999 Medical EQUIPMENT 5000 TO 24999 7119 EQUIP 5000 to 24999 Office EQUIPMENT 5000 TO 24999 7121 EQUIP 5000 to 24999 Specialized EQUIPMENT 5000 TO 24999 7122 EQUIP 5000 to 24999 Teaching EQUIPMENT 5000 TO 24999 7123 EQUIP 5000 to 24999 Technical EQUIPMENT 5000 TO 24999 7124 EQUIP 5000 to 24999 Machines and Tools FURNITURE AND FIXTURE 5000 TO 24999 7131 FURN FIX 5000 to 24999 Furn Fixture FURNISHINGS 5000 TO 24999 7151 FURNISHINGS 5000 to 24999 Carpet FURNISHINGS 5000 TO 24999 7152 FURNISHINGS 5000 to 24999 Drapes FURNISHINGS 5000 TO 24999 7153 FURNISHINGS 5000 to 24999 Mattresses VEHICLES 5000 TO 24999 7171 VEHICLES 5000 to 24999 Vehicles INTERNAL DEPT REVENUE OTHER 4875 INT DEPT Computer Equip less 4999 INTERNAL DEPT REVENUE OTHER 4876 INT DEPT Computer Equip more 5000 INTERNAL DEPT CHARGES OTHER 7875 INT DEPT Computer Equip less 4999 INTERNAL DEPT CHARGES OTHER 7876 INT DEPT Computer Equip more 5000