Oklahoma Emergency Management Conference and Trade Show

Oklahoma Emergency Management Conference and Trade Show August 15 - 17 Embassy Suites, 2501 Conference Drive Norman, OK 73069 PH: 405-364-8040

VENDOR EXHIBIT BOOTH RULES AND REGULATIONS

KEEP THIS PAGE

DEADLINE(S): Completed registration must be received no later than Tuesday, August 1, 2017* *Late applications will be accepted based on space availability.

INDOOR SPACES: Booths are 8’ X 10’ and includes electricity, pipe & drape, Wi-Fi, table, 2 chairs, outdoor display, meals and breaks for 2 people. (Spaces will be assigned on a first come, first serve registration)

OUTDOOR SPACES: A portion of the back parking lot will be designated for large static displays or equipment to be on display. (If you have an inside booth you get an outside booth, if you get just an outside booth only its $200.)

SPACE FEE: Outside: $200 NO amenities but 2 meal tickets. INSIDE: $400 for the first space. $250 for every additional space which includes all amenities, except additional meals. If your booth will require more than two meal tickets you may purchase additional meal tickets for $30.00 per meal, per person, but must be purchased at least two weeks in advance of the Conference. For your convenience and savings we will offer your business the option of registering each person in the booth for the conference for $50.00 each which includes all the meals, breaks, evening catered banquet and all access to General and Breakout sessions. SET-UP: Vendors will be able to setup on Monday, Aug. 14 after 2 pm. Tuesday, Aug. 15 from 8 - Noon.

Tear Down: Start at noon Thurs, Aug. 17 and be done no later than 4 pm.

HOURS: Tues: noon - 9pm. Weds: 8 - 5 Thursday: 8 - noon. New Vendor Hospitality night Tuesday Night.

Door prizes: Vendors are encouraged to bring door prizes for the drawing to be added to prizes provided by the OEMA. The door prize drawings will begin on Thursday morning and will continue until conference closes later that day.

No Show Policy: All “no show” vendors will be billed for space reserved.

Meal and lunch speakers: Out of respect of the presentation of the meal and lunch speakers, you will not be able to conduct vendor activity during those times. We are arranging to have refreshments served in the trade show area to bring extra attention to the displays.

Thank you for considering our conference and we hope you will enjoy this annual event. For those of you that are new, we sincerely hope that you will join us each year and will notify you as soon as dates and locations are determined for next year’s conference. For our old friends, THANK YOU for your continued support and participation in the annual OEMA Conference and Trade Show. Without your involvement, our conference would not be a success. Oklahoma Emergency Management Conference and Trade Show August 15 - 17 Embassy Suites, 2501 Conference Drive Norman, OK 73069 PH: 405-364-8040 VENDOR EXHIBIT ENTRY FORM - SEND THIS PAGE

Company Name: ______Phone: ______

Address: ______

Contact Person: ______Mobile Number (required):______

E-mail: ______

Inside  Outside  Electricity needed for your booth?  No  Yes

Product or service offered:

Company reps attending (Must have names of those attending for name tags):

______

Payment INFO: Check  Credit Card  Cash  PO  PO# ______

VISA  MasterCard  Discover  Credit Card #: ______EXP. Date: ______

Sponsorships: Platinum Sponsor  Gold Sponsor  Silver Sponsor 

Please complete this form and return with payment via email or mail to OEMA, P.O. Box 263, Mangum, Oklahoma, 73554 or email (credit card only) at [email protected] . Fees can be paid upon arrival at the conference registration desk or mailed with your registration form. All “no show” vendors will be billed for space reserved. For more information call: Heath Underwood (918)-521-4007

Make check payable to: OEMA Credit Cards Accepted: VISA, MasterCard, and Discover. American Express is not accepted. Trade show Coordinators: Heath Underwood and Glynadee Edwards Oklahoma Emergency Management Conference and Trade Show August 15 - 17 Embassy Suites, 2501 Conference Drive Norman, OK 73069 PH: 405-364-8040

Sponsorships

Platinum Sponsor: $ 5000

Benefits Include:  One (1) 8’x10’ Booth  Recognition on sponsorship signs  Verbal recognition at general session  Presentation of recognition plaque of sponsorship  One (1) year OEMA corporate membership  Two (2) people in booth registration  Post conference email list of contacts

Gold sponsor: $ 2500

Benefits Include:  One (1) 8’x10’ Booth  Recognition on sponsorship signs  Presentation of recognition plaque of sponsorship  One (1) year OEMA corporate membership  One (1) people in booth registration

Silver Sponsor: $ 1500

Benefits Include:  Recognition on sponsorship signs  One (1) year OEMA corporate membership Oklahoma Emergency Management Conference and Trade Show August 15 - 17 Embassy Suites, 2501 Conference Drive Norman, OK 73069 PH: 405-364-8040

Vendor Hospitality Night

All new vendor hospitality night in the vendor hall Tuesday Night August 15, 2017 from 5pm-9pm. Light hors d' oeuvres will be served starting at 5:30 till they run out. This time is for vendors to visit with conference attendees and be able to speak to a big group. Door prizes can be given away. This is for us to show our appreciation to our vendors that support us. Thank you guys for all you do!

When: August 15, 2017 Where: Vendor Hall Hours: 5pm-9pm