[email protected]. Tel: 28466420-423 (Extn.217 & 218) Fax: 080-28466291

Ps. Please return this original document along with copy of bid after signing all the pages, failing which the same shall be ignored.

INDIAN INSTITUTE OF HORTICULTURAL RESEARCH (ICAR), HESSARGHATTA LAKE POST, BANGALORE 89.

STANDARD BID DOCUMENTS FOR ICAR

(FOR LOW VALUE PURCHASE)

Excavation of farm pond for Rain Water Harvesting at IIHR, Hessaraghatta DUE ON 15.12.2014 AT 2.00 pm .

ASST. ADMINISTRATIVE OFFICER (SP) INDIAN INSTITUTE OF HORTICULTURAL RESEARCH, HESSARAGHATTA LAKE POST, BANGALORE – 560 089 SPEED POST

F.No.5-162/2014-15/Sp/Hiring –JCB/SS Hebbar/ Dated : 12.2014

To,

Sub: Excavation of farm pond for Rain Water Harvesting at IIHR, Hessaraghatta – REG.

Sir, You are invited to submit your most competitive quotation for the following works:- SL. BRIEF DESCRIPTION OF THE WORKS Hours Rate / hour NO. 01 Hiring of JCB 120 Hours 02 Hiring of Tractor – trailer (hydraulic) 200 Hours Job requirement: Digging out a farm pond of the size 40m x 20m on the top, 33mx13m on the bottom, side slope of 1:1, depth 3.5m (Approximate valume to be dug is 2,200cu.m or 81,000cft), bringing all the surfaces to smooth finish by JCB for facilitating the polyethylene sheet lining, transporting the dugout soil to nearby area not exceeding 500m. Terms: Operation during clear daylight period only, operator must have experience to do the above job, quotation must be net. Rate including bata, taxes, transportation, consumables, repairs and any other applicable charges and hours of hiring may increase or decrease to complete to complete the proposed job. To assist you in the preparation of your Quotation, we are enclosing the following details of work:-

1. The Contract shall be for the whole works as described in the specifications, Corrections if any shall be made by crossing out initialing, dating and Reviewing.

2. All duties, taxes and other levies payable by the Contractor under the Contract shall be included in the total price.

3. The Rates quoted by the Bidder shall be valid at least for a period of not less than 90Days.

4. The rates quoted by the bidder shall be fixed for the duration of the Contract and shall not be subject to adjustment on any account.

5. The bidder is advised to visit the site of works at his own expenses and obtain all information that may be necessary for preparing the quotation.

6. Each Bidder shall submit only one Quotation 7. Notwithstanding the above, the Employer reserves the right to accept or reject any Quotations and to cancel the bidding process and reject all Quotations at any time prior to the award of contract.

8. No advance or part payment will be given. Payment will be arranged only after satisfactory completions of the work duly certified by the works unit of IIHR.

9. Quotations should be submitted along-with Earnest Money Deposit(Interest Free) of Rs.-/- (Rupees ------only) for the above item by way of Demand Draft drawn in favour of the Director, Indian Institute of Horticultural Research, Bangalore 89 payable at Central Bank of India, Hessaraghatta Branch, Bangalore 89. Quotations without EMD or insufficient EMD will not be considered. The EMD will be liable to be forfeited, if the Contractor/Agency withdraws or amend, impairs, or derogates the Quotation, in any respect within the period of validity of this Quotation.

10. EMD of unsuccessful agency/contractor (except L1, L2 & L3) remitted in the form of DD will be returned to the concerned contractor without any interest thereon, as early as possible.

11. The Successful Bidder shall have to deliver the performance security either by a Bank Guarantee or a Bank Draft in favour of the Director IIHR, for an amount equivalent of 10% of the Contract price. The Performance Security shall be valid till the expiry of the period/ maintenance of work.

12. Income-tax at the rate of 2.06% will be deducted from the bill of the executing agency / contractor.

13. For water & Electricity supplied by this institute 2% of the cost shall be recovered.

14. Penalty will be imposed at 0.50% per week maximum to 10% of the total cost of work, if works are not completed within scheduled item or mutually extended period. The Director, IIHR, may cancel the contract and take recourse to such other action as deemed appropriate once the total amount of liquidated damages exceeds 10% of the contract amount

15. The Rate/Amount quoted by the firms must be on the company’s letter head along with seal & signature. If Rate/Amount in quoted on annexure, same is to be mentioned on the letterhead.

You are requested to provide your offer latest by 31.12.2014 upto 2.00 PM addressed to the Director, IIHR, Hessaraghatta Lake Post, Bangalore 89 in a sealed cover super-scribing Quotation for Excavation of farm pond for Rain Water Harvesting at IIHR, Hessaraghatta.

Yours faithfully,

Sd/- ASST. ADMINISTRATIVE OFFICER(SP)