Request for Certification and Release of Funds Form s3

Project Initiation Request for Certification and Release of Funds Form

ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE

PROJECT GOVERNANCE

PROJECT NAME Department of Information Technology (DoIT) VINE3 Upgrade Project

DATE 11/21/2017

LEAD AGENCY DoIT

OTHER AGENCIES New Mexico Corrections Department, Children Youth and Families Depart- ment, Department of Public Safety, Department of Homeland Security and Emergency Management, Crime Victims Reparation Commission, and 32 New Mexico Counties

EXECUTIVE SPONSOR Estevan Lujan, Deputy Cabinet Secretary, DoIT

AGENCY HEAD Darryl Ackley, Cabinet Secretary, DoIT

AGENCY CIO/IT LEAD Darryl Ackley, Cabinet Secretary, DoIT

PROJECT MANAGER David Dikitolia, Sr. Project Manager, DoIT

VINE3 Upgrade Project Page 1 Project Initiation Request for Certification and Release of Funds Form

PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT) The New Mexico Department of Information Technology (DoIT), under agreement with the Governor’s office, is charged with administration of the State’s Victim Information and Notification Everyday (VINE) system. DoIT is responsible for managing the annual license agreement for maintenance and operations, addressing performance issues, coordinating responses to user issues/requests, recommending system enhancements, and recovering cost through annual billing of the following agencies:

. Children Youth and Families Department (CYFD), . New Mexico Corrections Department (NMCD), . Department of Public Safety (DPS), and . Department of Homeland Security and Emergency Management (DHSEM)

The VINE system provides automated notifications to registered parties related to the release and/or transfer status of incarcerated offenders who are located at the State Penitentiary, CYFD facilities, Albuquerque’s Metro Detention Center or in county jails located in New Mexico. The system’s primary objective is to promote the safety and peace of mind of New Mexico crime victims. VINE was implemented in 2013 as an integral part of Governor Martinez’s victim advocacy program. VINE currently serves 20,000 individuals who register to track incarcerated individuals via email, telephone and/or text notifications whenever an individual is transferred

Planned Start Date November 17, 2017 Planned End Date April 30, 2018 Requested amount this $0.00 Remaining Estimated: Certification Appropriation not $600,000.00 Certified

APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)

Fiscal Year Amount Funding Source

PROPOSED MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURES

Major Project Deliverable and Performance Budget Due Date Project Phase Measure Review and acceptance of documented Vendor Work $27,600.00 1/5/2018 Implementation Plan including development of Project Requirements Document Conversion of first agency into pre-production $82,800.00 1/19/2018 Implementation environment Review and acceptance of documented pre-production $82,800.00 2/28/2018 Implementation migration plan to move all agency and county OMS/JMS data into a test Pre-Production environment Collection of state-wide victim service provider $24,000.00 3/2/2018 Implementation information by service category and geographic region served Review and acceptance of Service Provider Directory $82,800.00 3/16/2018 Implementation into a test Pre-Production Environment State-wide Victim Advocate training and awareness $24,000.00 3/21/2018 Implementation VINE3 Go-Live $276,000.00 4/4/2018 Implementation Total: $600,000

BUDGET Comments: The project expense is covered by Consulting Services budget line item. Software expenses are funded through annual billing of designated State agencies. Description FY18 & Prior FY19 FY20 FY21 FY22 & After

Staff - $48,000 $0 $0 $0 $0 Int er nal Consulting VINE3 $552,000 $0 $0 $0 $0 Services Planning, Installation, Configuration, Test, and Support. Hardware $0 $0 $0 $0 $0

Software Annual $491,319 $491,319 $491,319 $491,319 $491,319 licensing, maintenance and operation support contract.

TOTAL $1,091,319 $491,319 $491,319 $491,319 $491,319

VINE3 Upgrade Project Page 4