FPDS-NG NASA Specific

NASA Specific Data Dictionary

Version 1.1

Data Element Description Element No: NN1 Name: Offeror’s Proposal Number Agency Requesting the Data Element: NASA Derivation: None Definition: The identifying number that an offeror assigns to his/her proposal Reason the Data Element Is Required: Allows tracking of proposals to awards Instruction: Enter the offeror’s proposal number. If unnumbered, enter “none”. FAR/DFARS: Format: Alpha-Numeric Length: Variable, max 18. Required: If award results from a NASA Research Announcement or Announcement of Opportunity, or an unsolicited proposal, the number is mandatory. Proposal numbers are optional in other situations. Access Restricted: No Values: NA Validation Rules: None Notes: None

Name: PR Number Agency Requesting the Data Element: NASA Derivation: None Definition: The identifying number that is assigned by the SAP system to a requisition. Reason the Data Element Is Required: Allows tracking of requisitions to awards Instruction: None FAR/DFARS: Format: Numeric Length: 12 Required: Yes Access Restricted: No FPDS-NG NASA Specific

Values: NA Validation Rules: None Notes: None

Name: Closeout PR Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of a requisition that closes a procurement. Reason the Data Element Is Required: Allows tracking of procurements in closeout. Instruction None FAR/DFARS: Format: alphabetic Length: 1 Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes: None

Name: Procurement Placement Code (PPC) Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of a combination of CICA, set-aside, and socioeconomic data. Reason the Data Element Is Required: Required by Finance system. Instruction: Enter the alpha Procurement Placement Code (PPC) identifying the type of solicitation process used and the extent of competition obtained on the procurement FAR/DFARS: Format: alpha-numeric Length: 2 Required: Yes Access Restricted: No Values: see table Validation Rules: None Notes: It should be possible to calculate the value from other fields. FPDS-NG NASA Specific

Name: Contractor Type Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of a type of organization to which a procurement is awarded. Reason the Data Element Is Required: Allows reporting by organization type. Instruction: None FAR/DFARS: Format: numeric Length: 2

Required: Yes Access Restricted: No Values: see table Validation Rules: None Notes: This value can be obtained from CCR if the award is a contract. However, until all grantees are registered in CCR, a manual fill-in will be necessary.

Name: Solicitation Issue Date Agency Requesting the Data Element: NASA Derivation: None Definition: The date a solicitation is posted in FedBizOps or Grants.gov. Reason the Data Element Is Required: Allows solicitations to be tracked to awards. Required by NASA’s NSPIRES grants system. Instruction: None FAR/DFARS: Format: YYYYMMDD Length: 8 Required: No Access Restricted: No Values: Validation Rules: None Notes:

Name: Contract Administration Delegated Agency Requesting the Data Element: NASA Derivation: None FPDS-NG NASA Specific

Definition: Indicator of which contract admin functions have been delegated Reason the Data Element Is Required: Allows trend analysis, quick summary of delegations. Instruction: Indicate whether any contract administration functions have been delegated to another Government agency (see FAR Subpart 42.2). If None or Blanket Delegation is selected, leave the rest of the choices blank. A blanket delegation is defined as a delegation of all contract administration functions listed in FAR 42.302(a), with the exception of those non-assignable functions specified in NFS 1842.202(b), plus post award audit. If not a blanket delegation, select all that apply. FAR/DFARS: Format: radio buttons Length: NA Required: No Access Restricted: No Values: ____None ____Blanket Delegation ____Post Award Audit ____Security ____Cost Accounting Standards ____Property Administration ____Transportation ____Quality Assurance ____Consent to Subcontract ____Closeout ____Engineering/Product Surveillance ____Other Validation Rules: None Notes: If “None” or “Blanket Delegation” are selected, no other buttons can be selected. Otherwise, multiple buttons can be selected.

Name: Advisory/Assistance Services Contract Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether a contract is for advisory or assistance services Reason the Data Element Is Required: Allows response to GAO, IG, Congressional queries on this subject. Instruction: Enter “Y” or “N” to indicate whether the contract is for advisory and assistance services FAR/DFARS: Format: alphabetic Length: 1 FPDS-NG NASA Specific

Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes:

Name: Support Services Type Contract Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether a contract is for support services Reason the Data Element Is Required: Allows response to NASA Administrator queries on this subject. Instruction: Enter “Y” or “N” to indicate whether the contract is for support services. This includes on- or near-site performance where the services are a major element of the contract. It excludes:

a. Construction, alteration, and repair; b. Small purchases and incidental services; c. Prime product development contracts; d. Operations support contracts, i.e., effort at major facilities associated with carrying out mission operations; tracking station operations; and support funded by STS operations; and e. Tenants. FAR/DFARS: Format: alphabetic Length: 1 Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes:

Name: New Technology or Patent Rights Clause Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether a contract contains a New Technology or Patent Rights Clause Reason the Data Element Is Required: Allows tracking of expectation of invention reports. Required by NASA Patent Counsel. FPDS-NG NASA Specific

Instruction: Enter “Y” or “N” to indicate whether a new technology or patent rights clause is included in the contract. (See 1827.303-7). A “Y” entered for contracts with small businesses, nonprofit organizations, and educational institutions will indicate a patent rights clause. A “Y” entry for contracts with large businesses will indicate a new technology clause. FAR/DFARS: Format: alphabetic Length: 1 Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes:

Name: Management Reporting Requirements (MRR): Correlated Cost and Performance Data Reporting Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether a contract contains a requirement for contractors to provide cost/performance reports, and which reports are required. Reason the Data Element Is Required: Allows tracking of expectation of cost/performance reports. Instruction: Enter one of the following codes (see NPD 9501.1). Code Reporting Required N None Required 2 NASA Form 533M only 3 NASA Forms 533M and 533Q. FAR/DFARS: Format: alpha-numeric Length: 1 Required: Yes Access Restricted: No Values: N, 2, 3 Validation Rules: None Notes:

Name: Property Financial Reporting FPDS-NG NASA Specific

Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether a contract contains a requirement for contractors to provide property reports Reason the Data Element Is Required: Allows tracking of expectation of cost/performance reports. Instruction: Enter a “Y” or “N” to indicate whether property financial reporting is required. (See FAR 45.505-14). FAR/DFARS: Format: alphabetic Length: 1 Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes:

Name: Value Engineering Clause Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether a contract contains a value engineering clause Reason the Data Element Is Required: Allows tracking of expectation of value engineering reports. Allows queries on contracts containing VE. Instruction: Enter “Y” or “N” to indicate whether the contract contains any one of the value engineering clauses such as FAR 52.248-1, 52.248-2, or 52.248-3.). FAR/DFARS: Format: alphabetic Length: 1 Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes:

Name: Security Code FPDS-NG NASA Specific

Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether Defense Industrial Security clearances are required during contract performance Reason the Data Element Is Required: Allows tracking of expectation of security clearances. Instruction: Enter “Y” or “N” to indicate whether Defense Industrial Security clearances are required during contract performance FAR/DFARS: Format: alphabetic Length: 1 Required: Yes Access Restricted: No Values: Y/N Validation Rules: None Notes:

Name: Administrator Code Agency Requesting the Data Element: NASA Derivation: None Definition: The code which identifies the individual at the contracting installation responsible for administration of the contract. Reason the Data Element Is Required: Allows lookups of cognizant contract administrator. Instruction: None FAR/DFARS: Format: alpha-numeric Length: 3 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Contracting Officer Code. Agency Requesting the Data Element: NASA FPDS-NG NASA Specific

Derivation: None Definition: The code which identifies the contracting officer for the award. Reason the Data Element Is Required: Allows lookups of cognizant contracting officer. Instruction: None FAR/DFARS: Format: alpha-numeric Length: 3 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Negotiator Code. Agency Requesting the Data Element: NASA Derivation: None Definition: The code which identifies the negotiator for the award. Reason the Data Element Is Required: Allows lookups of cognizant negotiator. Instruction: None FAR/DFARS: Format: alpha-numeric Length: 3 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: COTR Name Agency Requesting the Data Element: NASA Derivation: None Definition: The name of the contracting officer’s technical representative for the award. Reason the Data Element Is Required: Allows lookups of cognizant COTR. FPDS-NG NASA Specific

Instruction: None FAR/DFARS: Format: alphabetic Length: 15 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Alternate COTR Name Agency Requesting the Data Element: NASA Derivation: None Definition: The name of the alternate contracting officer’s technical representative for the award. Reason the Data Element Is Required: Allows lookups of cognizant alternate COTR Instruction: None FAR/DFARS: Format: Alphabetic Length: 15 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Organization Code Agency Requesting the Data Element: NASA Derivation: None Definition: The organization code for the responsible technical organization for which the contract has been awarded. Reason the Data Element Is Required: Allows lookups of cognizant technical organization. Instruction: None FPDS-NG NASA Specific

FAR/DFARS: Format: alpha-numeric Length: 5 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Contract Fund Code Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether the contract is fully funded, incrementally funded, or unfunded. Reason the Data Element Is Required: Allows lookups of awards that are not fully funded. Instruction: None FAR/DFARS: Format: alpha-numeric Length: 1 Required: No Access Restricted: No Values: F – Fully funded I – Incrementally funded U – Unfunded Validation Rules: None Notes:

Name: Physically Complete Agency Requesting the Data Element: NASA Derivation: None Definition: Indicator of whether the work under the contract is complete. Reason the Data Element Is Required: Used for determining backlog of actions awaiting closeout. Instruction: Click the button if the contract is physically complete, i.e., after all articles and services called for under the contract, including such related items as reports, spare parts, and exhibits, have been FPDS-NG NASA Specific delivered to and accepted by the Government (see FAR 4.804-4). Also enter the date (8 positions) that the contract is physically completed. Otherwise, this button should be left blank. FAR/DFARS: Format: radio button plus date field (YYYYMMDD) Length: 1 plus 8 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Installation Unique Agency Requesting the Data Element: NASA Derivation: None Definition: None Reason the Data Element Is Required: Allows field installation to enter a data element that has only local significance. Instruction: This field may be used at the discretion of individual NASA centers to collect data not elsewhere reported on the form. FAR/DFARS: Format: alpha-numeric Length: 9 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Funded Through Date Agency Requesting the Data Element: NASA Derivation: None Definition: None Reason the Data Element Is Required: Allows tracking of due date for next increment of funding. FPDS-NG NASA Specific

Instruction: For incrementally funded contracts, enter the date through which the contract is funded. FAR/DFARS: Format: date (YYYYMMDD) Length: 8 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Cancellation Date Agency Requesting the Data Element: NASA Derivation: None Definition: None Reason the Data Element Is Required: Allows tracking of due date for next increment of funding. Instruction: For incrementally funded contracts, enter the date through which the contract is funded. FAR/DFARS: Format: date (YYYYMMDD) Length: 8 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Principal Investigator Agency Requesting the Data Element: NASA Derivation: None Definition: The person proposed by a research institution or firm who bears the prime responsibility for overall technical direction of the work. Reason the Data Element Is Required: Allows lookups of cognizant investigator Instruction: None FPDS-NG NASA Specific

FAR/DFARS: Format: Alphabetic. 3 fields (or mask) – first name, middle initial, last name Length: 20 positions first name, 1 position middle initial, 20 positions last name Required: No Access Restricted: No Values: NA Validation Rules: Required for the following situations, optional in all others: 1. When PSC Code starts with A (research) and Type of Contractor = nonprofit or educational institution (except hospitals) 2. Award Type = F or G 3. PSC code starts with A (research) and Award Type is ‘S’

Notes:

Name: Alternate Principal Investigator Agency Requesting the Data Element: NASA Derivation: None Definition: The alternate person proposed by a research institution or firm who bears the prime responsibility for overall technical direction of the work. Reason the Data Element Is Required: Allows lookups of cognizant alternate investigator Instruction: None FAR/DFARS: Format: Alphabetic. 3 fields (or mask) – first name, middle initial, last name Length: 20 positions first name, 1 position middle initial, 20 positions last name Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Field of Science or Engineering Agency Requesting the Data Element: NASA Derivation: None Definition: The field of science or engineering in which a research project is being conducted. FPDS-NG NASA Specific

Reason the Data Element Is Required: Allows groupings of awards by field of science Instruction: None FAR/DFARS: Format: Numeric Length: 2 Required: No Access Restricted: No Values: see table Validation Rules: Required when (1) PSC code starts with A (research) and Type of Contractor = nonprofit or educational institution, (except hospitals), (see 13R, 13S, 13T, and 13EE); (2) Award Type = F – Cooperative Agreement or G – Grant for Research; or (3) PSC code starts with A (research) and Award Type = S – Funded Space Act Agreement Notes:

Name: Procuring Installation Number (PIN) Agency Requesting the Data Element: NASA Derivation: None Definition: Code identifying the field installation responsible for the procurement. Reason the Data Element Is Required: Allows identification when a field installation other than the original awarding installation issues a modification or order. Instruction: None FAR/DFARS: Format: numeric Length: 2

Required: Yes Access Restricted: No Values: Code Installation 4 NASA Headquarters 21 Ames Research Center 22 Glenn Research Center 23 Langley Research Center 24 Dryden Flight Research Center 51 Goddard Space Flight Center 53 Wallops Flight Facility 54 NASA Management Office-JPL 62 Marshall Space Flight Center 64 Stennis Space Center 72 Johnson Space Center FPDS-NG NASA Specific

76 Kennedy Space Center Validation Rules: None Notes:

Name: Final Invoice Paid Date Agency Requesting the Data Element: NASA Derivation: None Definition: The date that Finance issued payment for the final invoice. Reason the Data Element Is Required: Provides a start point for determining date that records may be archived or destroyed. Instruction: None FAR/DFARS: Format: date (YYYYMMDD) Length: 8 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Accession Number Agency Requesting the Data Element: NASA Derivation: None Definition: The Federal Records Center number under which files for this procurement are archived. Reason the Data Element Is Required: To assist in retrieval of archived records Instruction: None FAR/DFARS: Format: numeric Length: 15 Required: No Access Restricted: No Values: NA FPDS-NG NASA Specific

Validation Rules: None Notes:

Name: Destroy Date Agency Requesting the Data Element: NASA Derivation: None Definition: The date that files for this procurement can be destroyed. Reason the Data Element Is Required: To avoid premature destruction of records. Instruction: None FAR/DFARS: Format: date (YYYYMMDD) Length: 8 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Termination Reason Agency Requesting the Data Element: NASA Derivation: None Definition: The reason for termination of a contract or purchase order. Reason the Data Element Is Required: To provide a quick reference. Instruction: None FAR/DFARS: Format: alpha-numeric Length: 60 Required: No Access Restricted: No Values: NA Validation Rules: None Notes: FPDS-NG NASA Specific

Name: Termination Date Agency Requesting the Data Element: NASA Derivation: None Definition: The date of termination of a contract or purchase order. Reason the Data Element Is Required: To provide a quick reference. Instruction: None FAR/DFARS: Format: date (YYYYMMDD) Length: 8

Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Modification Prefix Agency Requesting the Data Element: NASA Derivation: None Definition: A prefix assigned to a modification number Reason the Data Element Is Required: To distinguish between different types of modifications. Instruction: If an alpha prefix is used in the modification number of the reported action, enter the assigned prefix. May also be numeric. FAR/DFARS: Format: alpha-numeric Length: 1 Required: No Access Restricted: No Values: NA Validation Rules: None Notes:

Name: Accounting Installation Number (AIN). Agency Requesting the Data Element: NASA FPDS-NG NASA Specific

Derivation: None Definition: Code identifying the field installation responsible for funding the procurement. Reason the Data Element Is Required: Allows identification when a field installation other than the awarding installation provides funding. Instruction: None FAR/DFARS: Format: numeric Length: 2 Required: Yes Access Restricted: No Values: Code Installation 5 NASA Headquarters 25 Ames Research Center 26 Glenn Research Center 27 Langley Research Center 28 Dryden Flight Research Center 52 Goddard Space Flight Center 53 Wallops Flight Facility 55 NASA Management Office-JPL 63 Marshall Space Flight Center 64 Stennis Space Center 72 Johnson Space Center 76 Kennedy Space Center Validation Rules: None Notes: