Elgin Board of Education Regular

July 26, 2016

The July 26, 2016 regular meeting of the Elgin Board of Education was called to order at 6:02 pm by Board President Jennifer Buchanan at the Elgin Community Room.

Pledge of Allegiance

Invocation – Mrs. Buchanan

Roll Call: Mrs. Buchanan Present Ms. Conroy Absent Mrs. Good Present Mr. Ramey Present Mr. Wasserbeck Present

Also present were Superintendent Bruce Gast and Treasurer/CFO Kim Reynolds

Teresa Vermillion Kelly VanGundy TJ Muselin Judy Anderson Kane Anderson Danuall Schoen

Resolution No.65-16 Agenda

Mr. Wasserbeck moved and Mr. Ramey seconded the motion to approve the agenda with 2 changes: remove Rebecca Kibler from item 11a; employment, and item 11c; resignation.

Roll Call: Ayes: wasserbeck, Ramey, Buchanan, Conroy, Good Motion Carried Noes: None

Public Input

 Kelly Van Gundy spoke about the hiring process in regards to the volleyball coach position. She spoke about concerns and questions regarding the recommendations of a coach. Parents and students want answers on this issue. Mr. Hix stated he was told not to discuss this issue. She feels that protocol does not always work and that students’ opinions do matter. Mrs. VanGundy also stated that she does understand that education comes first, but would like to know how to deal with these situations in the future. The music program is positive; the athletic program could be adjusted. She would like for all coaches to understand the game and also understand what it takes to be part of a small community. She asked the Board of Education for feedback before acting on recommendations from Mr. Hix or Mr. Gast. Students should enjoy their time here at Elgin. Community members had told her not to approach the Board because of retributions against her or her children. Mr. Gast spoke as a parent and Superintendent stating the situation could have been handled differently. Elgin takes pride in the hiring process that has been established. Issues are currently being addressed and he apologized for the mistakes that were made. Mr. Gast stated that not everyone is going to agree on who gets hired as a coach, it is not a popularity contest. Mrs. VanGundy thanked Mr. Gast for the answers and stated she believes in this district and felt she just wanted some reassurance from the Board. Mr. Wasserbeck stated that all decisions are made for the students and there would never be retribution for approaching the Board with concerns. Mrs. Buchanan ended the discussion by stating we are moving forward and will learn from the mistakes.

Mrs. Conroy entered the meeting at 6:08 pm. Elgin Board of Education Regular

July 26, 2016

Resolution No.66-16 Consent Agenda

Ms. Conroy moved and Mrs. Good seconded the motion to approve the following items:

 June 7, 2016 Special and June 29, 2016 Regular Board Minutes  June Bill List  June Financials  412 Certificates o Permanent Appropriations o OAPSE Contract o EEA Contract o Stark Co. C.O.G. o U.S. Bank o NCOESC o Cardinal Bus o Central Ohio Farmer’s Co-Op o Mid-Ohio Energy o Powell Co. – Rightway Foods  Appropriation Modification o Fund 300 – Athletics; decrease from $60,000.00 to $55,000.00

Roll Call: Ayes: Conroy, Good, Ramey, Wasserbeck, Buchanan Motion Carried Noes: None

Resolution No.67-16 Renewal

Mr. Wasserbeck moved and Mr. Ramey seconded the motion to approve the following:

A RESOLUTION DETERMINING TO PROCEED TO SUBMIT TO THE ELECTORS THE QUESTION OF LEVYING A RENEWAL TAX PURSUANT TO R.C.5705.194 TO 5705.197 TO AVOID AN OPERATING DEFICIT FOR THE ELGIN LOCAL SCHOOL DISTRICT

WHEREAS, on May 24, 2016, this Board adopted a resolution determining to submit to the electors of this district the question of levying an additional emergency tax in excess of the ten-mill limitations as described below, a copy of which resolution, was certified to the County Auditor of Marion County; and WHEREAS, that county auditor has certified to this Board that the annual tax levy required throughout the life of the proposed levy to produce the annual amount of $850,000.00 calculated in the manner provided in R.C. 5705.195 is 4.22 mills for each $1.00 of tax valuation, which amounts to $.422 cents for each $100.00 of tax valuation. NOW THEREFORE BE IT RESOLVED by the Board of Education of the Elgin Local School District, Marion, Delaware, and Hardin Counties, Ohio, that: Section 1. This Board desires and determines to proceed with the submission to the electors at a general election to be held on November 8, 2016, for the question of levying a renewal emergency tax levy in excess of the ten-mill limitation for a period of five (5) years commencing with a levy on the tax list and duplicate for the year 2017 to be distributed to the Board Elgin Board of Education Regular

July 26, 2016 in the year 2018 in order to raise the amount of $850,000.00 each fiscal year for a period of five (5) years for the purpose of avoiding an operating deficit, at the annual tax rate as is necessary to raise that amount, which rates is estimated by the Marion County Auditor to be 4.22 mills for each $1.00 of tax valuation, which amounts to $.422 cents for each $100.00 of tax valuation. Section 2. The Treasurer is directed to certify to the Marion County Board of Elections copies of this resolution and of the resolution of the Board and the certificate of the County Auditor referred to in the preambles hereto. This Board requests the Board of Elections to prepare the ballots and make other necessary arrangements for the submission of this question to the electors of the district, all in accordance with law. Section 3. It is found and determined that all formal actions of the Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of the Board and of any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with all legal requirements including R.C. 121.22. Section 4. PROPOSED TAX LEVY (RENEWAL) ELGIN LOCAL SCHOOL DISTRICT

A majority affirmative vote is necessary for passage. Shall a renewal levy be presented by the Elgin Local School District for the purpose of avoiding an operating deficit in the sum of $850,000.00 and a levy tax to be made outside the ten-mill limitation estimated by the County Auditor to average 4.22 mills for each one dollar of tax valuation, which amounts to $.422 cents for each one hundred dollars of tax valuation, for a period of five years, beginning with tax year 2017 and ending with tax year 2021.

FOR THE TAX LEVY AGAINST THE TAX LEVY

INSTRUCTIONS:

Section 5705.197 of the Revised Code prescribes the form of ballot as set forth above for emergency tax levies authorized by Section 5705.194 of the Revised Code and requires that the purpose of the tax levy must be printed in bold face type at least twice the size of the type immediately surrounding it.

Roll Call: Ayes: Wasserbeck, Ramey, Buchanan, Conroy, Good Motion Carried Noes: None

Resolution No.68-16 Interest Incentive

Ms. Conroy moved and Mr. Wasserbeck seconded the motion to approve a 3% ($1,300.63) interest incentive as stated in the Treasurer’s contract. Employment:

Roll Call: Elgin Board of Education Regular

July 26, 2016

Ayes: Conroy, Wasserbeck, Buchanan, Good, Ramey Motion Carried Noes: None

Resolution No.69-16 MEC

Mr. Ramey moved and Mrs. Good seconded the motion to participate and authorize the Metropolitan Educational Council (MEC) to advertise and receive bids to purchase school buses for the 2017-18 school year.

Roll Call: Ayes: Ramey, Good, Wasserbeck, Buchanan, Conroy Motion Carried Noes: None

Resolution No.70-16 Consent Agenda

Ms. Conroy moved and Mrs. Good seconded the motion to approve the following employment, resignations, salary increases, stipends and supplemental contracts for the 2016-17 school year:

 Employment o Alisha Grim Prep Cook/Server 5 hrs. per day step 0 o Kim Berry MS/HS Secretary Effective 8/1/2016 step 11  Stipends o Kristin Dyer Title I Coordinator $3,500.00 o Kristin Dyer Title II-A Coordinator $2,500.00  Salary Adjustments o Chad Cunningham HS Principal 2% Increase o Mickey Malcom MS Principal 2% Increase o Kristin Dyer Elem. Principal 2% Increase o Mike McCreary MS/HS Assist. Principal 2% Increase o Nicole Sterling Elem. Assist. Principal 2% Increase o Jason Hix Activities Director 2% Increase o Dan Gilliam Maintenance/Grounds 2% Increase o Teresa Vermillion Food Service Supervisor 2% Increase o Shannon Downing Transportation Supervisor 2% Increase o Cynthia Gilbert Technology Supervisor 2% Increase o Jim Issler Network Technician 2% Increase o Kathie Squires Psychologist/Sp.Ed. Super. 2% Increase  Resignations o Wendy Muselin Assist. Varsity Volleyball Coach o Kim Stutler JV Volleyball Coach o Kim Berry Student Services Assistant Effective 7/31/2016  Supplementals o Wendy Muselin Head Volleyball Coach $3,377.22 o Kim Stutler Assist. Varsity Volleyball Coach $1,929.84 o Wendy pauly JV Volleyball Coach $1,929.84 o Houston Roberts 7th Grade Volleyball Coach $1,608.20 o Tara Farmer Auxiliary Band (Color Guard) $1,286.56 o Derek Katris Complex Supervisor $3,055.58 o Derek Katris Assistant AD (Winter) $2,510.40 o Marc Huddleston Assistant Football Coach $3,055.58 o Ray Gowin Girl’s Golf Coach $2,573.12 o Lance Schwartz Pep Band $1,286.56 o Levi Pasma Science Lab (SPEEC) $3,216.40 o Susan Stover Senior Class Advisor $1,286.56 o Kristi Brown Junior Class Advisor $1,608.20 o Boston Winslow Varsity Football Cheer $ 964.92 o Natalie Ritchie Musical Director $1,608.20 Roll Call Elgin Board of Education Regular

July 26, 2016

Ayes: Conroy, Good, Ramey, Wasserbeck, Buchanan Motion Carried Noes: None

Resolution No.71-16 OSBA Delegate

Mr. Wasserbeck moved and Mr. Ramey seconded the motion to approve Jennifer Conroy as the OSBA Delegate for FY17.

Roll Call Ayes: Wasserbeck, Ramey, Buchanan, Conroy, Good Motion Carried Noes: None

Discussion Items  The opening day of school is Monday, August 22nd. The buildings and grounds look great. The new bleachers and restrooms will be ready for the first home football game.  The OSBA Conference will be held on November 13-16, 2016.  There will be discussion next month on how to proceed with the renewal levy that will be on the November ballot.  The Superintendent and Treasurer evaluations are due. Please send them to Jennifer Buchanan.

Resolution No.72-16 OSBA Adjourn

Mr. Wasserbeck moved and Ms. Conroy seconded the motion to adjourn the July 26, 2016 meeting of the Elgin Board of Education at 6:42 pm.

Roll Call Ayes: Wasserbeck, Conroy, Good, Ramey, Buchanan Motion Carried Noes: None

______President

______Treasurer/CFO