Erith Yacht Club

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ERITH YACHT CLUB GENERAL COMMITTEE MEETING Meeting held on Monday 30th April 2007 at 20.00 hours on the Clubship Folgefonn

1. Present Commodore Adrian Reeves AR Apologies Vice Commodore Paul Gladden PG In the Chair Rear Commodore John Edmonds JE Arr. 8.30 Vice President Fred Finck FF Apologies Hon Secretary Val Torreggiani VT Hon Treasurer Iain Buckland IB Not Present Sailing Secretary Sarah Mees SM

Committee Dudley Davies DD Hendrik Feddersen HF Ann Finck AF Darren Leigh DL Apologies Vic Mitchell VM Colin Twyford CT Sara Taylor ST Alan Cooper AC

Minutes Monday 26th March 2007

2. Matters Arising None

3. Officer Of the Day

1st April 2007 Flags 11.00 Wind ENE Gusting 7 Andy Woollard 8 Stars rigged, 4 took the water with one laser. 3 rescue boats in attendance. 8th April 2007 No report R. Bushell Resigned 15th April 2007 No report John Snow No duty 22nd April 2007 No report K. Crudington Resigned 29th April 2007 Flags 10.30 Wind n 2-3 Dinghies and Les Faires Resigned Stars rigged together with two cruisers. Returned at 17.30. Flags Duncan Bryer - thanked for lowered 18.00. substituting.

b) The General Committee expressed concern that Members did not attend the Club to complete their OOD or Cleaning Rota duties. It was felt that it is the responsibility of a Member to ensure that another Member covered their duty should they be unable to do so. c) The OOD Log should be completed even if the designated OOD has failed to carry out or exchange their duty. Members are requested to check the OOD log and complete if necessary. d) All Members are circulated Rotas in May. Members who do not stand on a Committee or attend Committees on a very infrequent basis, will be allocated a date for Officer of the Day and Cleaning. It is an expectation of Full, Family and Youth over 18 Membership that these duties are undertaken or a substitute arranged by that Member. 07/04/2018 2

e) It was agreed in principal that a Member should be approached to ‘deep clean’ the ship once a month for an agreed consideration to compliment the regular Ship Cleaning by Members.

 f) Cleaning Rota 1st April Mike Canty No duty 8th April Peter Dornan No duty 15th April David Nunn Thanked for cleaning and for completing a second session due to need for extra cleaning 22nd April Bob Sloper No duty 29th April Jeremy Mitchell No duty

 The Secretary to work with Sandi Charston to develop the rota for 2007-2008 by the end of May.  Members are reminded that this duty is a requirement of Membership of EYC. It is expected that the duty is completed or a deputy is substituted by the Member.

g) Incident Book Date Incident Signed 12th April Remnant of bonfire on scrap metal site. Flames Roger Lambell 2007 visible to several Members, nearby tree severely EYC Fire Officer 17.00hours scorched. Wind variable. Fortunately Members on site and RL able to damp down fire as strong possibility of embers blowing to nearby shed. This was facilitated by the nearness of a water tap which had been installed by a Member at the rear of the tractor shed. Bonfires should not be left unattended* Much concern that the buddleias (Butterfly bush) had been cut down removing nesting places etc. 30th April All lifting and hauling gear tested and found Fred Finck 2007 satisfactory. SWL and EYC No. to be stencilled on equipment in white paint. (RD) Gantry No.7 crossbeam found to have 2 chain strops on for lifting purposes. These must be removed asap.* (Many thanks to Ron Dott for ensuring the equipment passed inspection)

h) *It was agreed by the Committee that the No Bonfire rule at EYC should only be lifted by agreement with a Flag Officer or Committee Member in exceptional circumstances. (eg. Japanese Knotweed). It would not be practical to wait for a full Committee meeting in unusual circumstances! i) *Members are strongly reminded that EYC equipment should not be used unless the Member has received instruction from Ron Dott or George Walker who have been designated by the General Committee to check said equipment and instruct Members in the use of such equipment. j) Members must ensure that the lifting gear is left clear of personal items such as dinghies.

4. Membership

Name Status Proposed/Seconded Dean Day Youth Member Dudley Davies Craig Day Youth Member “ 07/04/2018 3

Anthony Day Youth Member “ Stephen Crompton Up- River to Jean Crompton Full Member Douglas (Paddy) Pope Full Member Adrian Reeves Jeremy Michell

The above new Members are warmly welcomed to Erith Yacht Club.

6. Secretary a) Public Meeting 23rd May  Members of the General Committee will act as ‘Stewards’ during and after the meeting.  Those gathered will require a Fire Drill ‘talk’ which Roger Lambell will carry out at 1830 hours.  A meeting will be held prior to the PLA meeting to ensure Stewards are aware of Fire Drill. b)Folgefonn  Viggo Nonnas to visit with Ship Museum staff on 7th June 2007.  Hardanger Museum is interested in "FOLGEFONN" and wants to see "FOLGEFONN". No they try to find a date to come to London. A possible date is June 7. (Thursday).  Possible visitors are: o Magnus Mjør (Chairman of Hardanger Museum) o Geir Madsen (Director of Hardanger Fartøyvernsenter) o Alexander Ytteborg (Director of Norwegian Directorate for Cultural Heritage) o dep. of technical heritage, Mr. Landes o Åsmund Kristiansen (Hardanger Fartøyvernsenter  I'm very happy for this, it’s the best solution for "FOLGEFONN" if a museum can take this project. Hadanger Fartøyvernsenter is very professional about old ships, possibly one of the best in Northern Europe. It’s a good solution for my organisation too.  It was agreed that Viggo and his party should visit Folgefonn on 7th June.  It was agreed that the Norwegians should be asked what they would be prepared to offer for the ship.  The Norwegians cannot wait too long should they wish to transport the ship back to Norway. c) Prizes/Prize Giving Suggestion that ‘printed’ bone china mugs is purchased for Prize Giving and general sale to Members for a small profit. Agreed. VT d) Flags/Burgees ST to organise purchase of burgees more burgees which are available from the bar. e) Dartford Sea Scouts.  Request that the EYC assist the Scout’s by way of providing a launch for local ‘boat trips’ from the Greenhithe causeway for Raft Day.  We have recently taken delivery of a new outboard motor for our dory safety boat boating season. Unfortunately Greenhithe causeway is undergoing repair at present and we are unable to gain access for the next four to six weeks. Is there a possibility that we could launch the boat from the Clubs facilities on a couple of occasions to undertake running in?  Both requests were agreed. John Edmonds and Another have volunteered to assist on 16th June 2007.

7. Treasurer a) Further to the final comments in last month’s report and looking at the cash flow figures for March which you will have received, it will be noted that at this point in the year the vast majority of fees are in the funds – thus we have to survive the year on what we have as well as trying to rebuild a Contingency Fund for unexpected expenses. 07/04/2018 4

b) The only new income we can rely on during the year will be from Standing Orders – totalling at most £8,100.00 in round figures, plus around £4,500.00 from Inland Revenue from Gift Aid donations. c) This month (March) saw £2,500.00 transferred into our main account from the Bar Account; this will in turn be transferred into the Business Base Rate Tracker (higher interest) account, along with a proportion of the first Quarter’s income – until required. d) There are to date only three Members who have not paid their fees – a great improvement; my thanks to the Hon. Sec. for her valiant efforts. e) The PLA will demand around a further £17,000.00 in rental during the year – the quarterly figure varies over and above the set rent for “additional River Works” (unspecified). f) Mortimer Ford Fund: Income 2000 - 2006 £180 Expenditure 2003 £100 Total £80 g) Thus it should be noted that my warning over unapproved or unnecessary expenditure - any request over £50.00 must be passed by the General Committee for approval for payment (as agreed four years ago) – needs to be noted and the agreed procedures followed if we are to remain financially viable. - Iain C Buckland Hon. Treasurer

Bank Balances on 30th March 2007

Accounts £ Community Account 34,118.88 Base Rate Tracker Account 33,663.20 Business Premium Account 75.36 Bar Account 4,383.63 Training Account Sub-Total 72,241.07 Social Account 2,018.00 Children’s Party Account 614.00 Total 74,875.07

8. Wine Committee a) You will see that the bar is doing quite well with an overall surplus of about 30% against a target of 25%. b) However we can not be complacent as the figure is enhanced somewhat by the excellent results of the Frostbite, unless of course we can have a Frostbite event every Quarter! c) Roy Starbrook, Harbour Master at Gravesend will give a talk on Wednesday 16th May at c.12.30 pm in the bar on Folgefonn. 9. Health and Safety a) All lifting equipment tested on 30th April 2007 and found safe. b) Emergency Lighting repair and testing to be carried out by end of May. Thanks to Martin Thomas c) The development plan for the Fire Regulation Procedures at Erith Yacht Club is currently in progress. (House Committee led by Roger Lambell). d) All non-smoking areas will be marked with Port Health stickers by 1st July 2007 e) Much concern expressed over designation and use of ‘Safety Boat’. DD to draw up guidelines concerning aspects of Safety Boat use and users for discussion at the next Committee Meeting. DD

10. Sailing a) 1st April – Star Launch day went very well. Plenty of encouragement from Sid as always.  6th, 8th,9th April – Piper Cup. A very good series, averaging about 5 boats a day. The weather was not too taxing for rescue crew. Not a huge turn-out for the number of dinghies we have. Winner Richard Sheridan, Laser.  22nd April – Kelpie Tankard – Stars a Cat and a Mirror took a trip out and raced back for this trophy. Jeremy Michel won in the Mirror. 07/04/2018 5

 On this day GYC ran a ladies cruiser race. Mr Elmes took their times and was grateful for help he received from Mick Kemp  28th April – Peter Reeves and Jeremy Michel raced in the Thames Bosun Open, held at GYC this year. Peter won the 1st race! He was very determined to race this boat in the Open, despite being ill. He was asked to helm the following day in a special GYC race. The next day Jeremy and Darren sailed the Bosun back to EYC.  1st Diamond series – 31st May. b) Harvester – I am about to order the flags, as previously agreed. Thanks to all for the work and care for her. c) Publicity for EYC – purpose to increase membership – as seen in Sail Comm minutes, we have an opportunity to display poster and flyers at the Golden Hinde site, thanks to Kate Woollard. Editorial space is also available. We think the committee should take up this offer and a suitable leaflet and poster is prepared. d) Hendrick Feddersen to prepare and circulate posters. e) Rescue/Health and Safety. Please can we have a list of Senior Instructors at EYC and those with the correct qualification in Safety boat management. A list of potential candidates to qualify in this way, for hopefully training is organised in house? Also will need crew to know how Harvester runs. It was agreed that a list of instructors should be displayed on the General Committee Notice Board. PG/VT f) General I don’t seem to be able to devote as much time to Sail Sec as I would wish to, apologies. This highlights fact that members generally have other things to do, and time can be spread unevenly sometimes. There are not a great deal of boats racing – another symptom? A recruitment drive is essential, if people have got time! Sail Sec 29 th April 2007

12. Moorings a) Moorings programme on schedule. b) Chain has now been ordered and programme can continue. c) Moorings crew out for 9 hours recently. They are thanked for their hard work.

13. House Committee a) New Members. The |Commodore formally welcomed Michael Downs, who has succeeded Colin Watson as Boatswain, to the Committee. b) Fire Officer's Report. The Commodore confirmed that he and Roger Lambell, who is providing specialist advice on these matters, would be meeting shortly to complete their observations on the Fire Officer's proposals. c) Ship Painting Weekend.  John Edmonds has agreed to obtain the black paint required for the ship's hull. He will spray clean the hull prior to painting and will apply said black paint.  Patrick Shanahan to hire an airless paint spray unit from Messrs Hi-Tec of Dartford. He will also erect the tower used for painting the front vertical.  The Commodore will obtain 3.7M scaffolding boards for delivery on the Thursday before the paint weekend.  A hole in the front vertical, on the starboard side at the level of the Bar to be repaired BEFORE the paint weekend.  Michael Downs to obtain paint brushes, white gloss paint, rubber gloves etc. as well a supervising the programme d) Replacement toilet block 07/04/2018 6

Unit is ready for inspection prior to delivery. The Commodore accompanied by Jean Crompton and Patrick Shanahan will carry out the delivery inspection on Saturday 278th of April. Assuming that all is well the Unit will be delivered on Saturday 5th May. AR to arrange the crane hire. e) Ship's galley and replacement toilet block - cleaning. Item deferred.

f) Safety practises applying to Members servicing/repairing the Mast Crane and other lofty structures. Budget provision to be made for supplying suitable safety equipment. g) Club House - other options. The Committee received a request arising from the AGM and subsequently supported by a number of Members that the Club should have a plan 'B' in the event of a funding shortfall for a new clubhouse. Suggestions to be considered are lower cost building; replacement club ships etc. John Edmonds was concerned at the possibility of additional expenses arising from the need for professional advice should this proposal reach fruition. Patrick Shanahan (Clerk to House Committee)

h) The General Committee expressed concern that there were no approved costings for Paint Weekend. Costs should be sought and approved by the General Committee for 2008 Paint Weekend. i) Request that a Causeway Cleaning Rota be organised

14. Social Committee No Report 15. Managing the Marshes a) The budget for 2006/7 has all been spent with the exception of the funding allocated to clean up the Saltings. b) The advice given by Mark Spencer from the Natural History Museum, during his talk to the members some months ago, was that the club should remove the buddleia shrubs. This has been carried out by North West Kent Countryside Partnership on behalf of the club. They will return to EYC in the near future in an attempt to eradicate the Japanese Knotweed, TGLP is funding this work. c) A draft report has been completed for the “erosion control” of the Saltings. Several options have been considered. Both the Consultants and the EA consider that the best option is a single linear gravel recharge along the line of the old camp shedding. The PLA have confirmed that they would accept salt marsh control measures to the line of the camp shedding. In addition they suggest that control structures be built either end of the gravel recharge, the one on the west end doubling up as a launch jetty. The cost is circa £2 million. d) A report by Durham University on the Petrified Forest has two recommendations e) 1 “The palaeoenvironmental contribution to the MtM project should provide two distinct strands. Firstly, input could be maximised by undertaking a bore-hole transect across the site. This information would compliment the research already carried out and provide a basis for developing further field work. In addition, the data from this transect could be used to inform the discussions regarding the establishment of sea defences.” f) 2 “Secondly, the development of specific and targeted educational material from the wealth of research already published would provide interesting interpretation and contribute to furthering the public understanding of the environmental history of the site.” Dudley Davies

g) Proposed dates for ‘Marsh Clear-up’ to be advised. h) EA to be advised concerning bikes along the seawall.

16. Project

The only item to report, we have been request by the PLA to submit a River Works Licence for the pontoon. This will be submitted when all the necessary drawings are to hand. The Architects have been updated on the current situation. Dudley Davies 07/04/2018 7

17. Youth Section a) Congratulations to Richard Sheridan on being awarded the Jack Petchey Award for March (£600) it was presented by John Eastaugh, thank you John. b) A good turn out at Southmere on 22nd all sailing Toppers

18. Rules Committee No report 20. Training Committee a) The seven young members who wish to become RYA Dinghy Instructors have been advised, by the RYA Assessor, on their strengths and weaknesses. As a result they will continue their training in order to obtain their qualifications. Steve Souter has completed his course and is now an RYA Dinghy Instructor. b) The bungs have been removed from several of the sailing dinghies. If anyone requires a bung for their dinghy PLEASE buy one! Dudley Davies c) Richard Banner has asked that Training programmes should be forwarded to Secretary and Website to be updated so Members and others can know what and when things are happening. d) Agreed that old material should be removed from website. e) Agreed that Training would prepare a general notice suggesting what courses could be arranged and who should be contacted should a course be required. f) DD indicated that it was mainly non-Club members that undertook his courses. PG pointed out that Peter Minch’s courses were well subscribed, probably due to the fact that PM had publicised his courses, dates and prices widely. Members should contact Dudley Davies and Paul Gladden should they wish to undertake a sailing training course. g) If you wish to take a radio course, please sign your name on the list on the Members’ Notice Board. 21. Security Alan Cooper requested assistance in the evenings with adjusting the cameras. JE, VT, DD, PG, ST offered assistance. 22. AOB (Emergency Matters only) The three proposals for the SGM to be held on Sunday 20th May 2007 were agreed.

Meeting finished 22.20hours Next meeting Monday 21st May 2007 @ 20.00 hrs. vmbt