Module 7 Summative Assessment 7.1

Module 7 Summative assessment 7.1

MODULE 7 SUMMATIVE ASSESSMENT 7.1 MODEL ANSWER

100 MARKS

THIS ASSESSMENT COVERS:

UNIT 337061 – DEMONSTRATE KNOWLEDGE AND INSIGHT INTO A BID COMMITTEE SYSTEM APPLICABLE TO AN ORGAN OF STATE IN SOUTH AFRICA

Please read the following case study and answer the 6 questions that follow.

Version 1 dated: 2 October 2013 Page No: 1 Module 7 Summative assessment 7.1

Please answer the following 6 questions:

1. Discuss elements of a Supply Chain Management model that apply to the bid committee system with specific reference to the case study above? (20 marks)

2. How would you apply what you learned of the applicable regulatory framework to ensure compliance specific reference to the case study above? (10 marks)

Version 1 dated: 2 October 2013 Page No: 2 Module 7 Summative assessment 7.1 3. Discuss the importance of ethical conduct at all stages of the bid committee process with specific reference to the case study above? (10 marks)

4. How would you apply what you learned of the functions of the Bid Specification Committee with specific reference to the case study above? (20 marks)

5. How would you apply what you learned of the functions of the Bid Evaluation Committee with specific reference to the case study above? (20 marks)

6. How would you apply what you learned of the functions of the functions of the Bid Adjudication Committee with specific reference to the case study above? (20 marks)

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MODEL ANSWER The weighting of the marks must be 50/50 where the assessor determines where the key knowledge criteria have been expressed and described within the responses to equal approx 50% of the marks, and thereafter award the balance of 50% of the marks to the application of that knowledge by virtue of analyses, comparison, critique, or any other. The Blooms taxonomy rose may be utilised to identify the appropriate verb for the application of knowledge.

Q1. The student must analyse the elements of a relevant Supply Chain Management model are analysed with reference to how the different bid committees relate to the elements (Elements include, but are not limited to: Demand, acquisition, logistics, disposal, risk and performance management) The student must identify the role players in the bid committee system with reference to their roles, impact and relevance on the committees (Role players may include, but are not limited to: End Users, Supply Chain Management Practitioners, Technical Experts, Delegated Officials, Senior Managers, Legal Experts, Auditors, Accounting Officers, Chief Financial Officers and Advisers)

Q2. The student must identify the regulatory framework applicable to the bid committee system in a particular Organ of State and give an indication of how each legislation and/or prescript regulates the decision making of a committee (The regulatory environment may include, but is not limited to: The Constitution of the Republic of South Africa, Public Finance Management Act, Municipal Finance Management Act, Preferential Procurement Policy Framework Act, Broad- Based Black Economic Empowerment Act, Construction Industry Development Board Act and relevant practice notes, circulars and guides)

Version 1 dated: 2 October 2013 Page No: 3 Module 7 Summative assessment 7.1 Q3. The student must analyse and apply Codes of Conduct relating to the bid committee process to describe the behaviour required of a member of a bid committee The student must explain the rationale for a Code of Conduct with reference to the benefits and consequences in cases of abuse

Q4. The student must make recommendations for the composition of a Bid Specification committee that reflect the specific commodity to be procured and legislative requirements The student must apply knowledge of the functions of a Specification Committee to prepare a bid invitation [The bid invitation may include, but is not limited to: Technical specifications, bid special conditions of contract, goals and points in terms of the Preferential Procurement Policy Framework Act, evaluation criteria, ratio split between price and functionality for the appointment of consultants, market research, available funds, life cycle costing, total cost of ownership, (procurement threshold value), procurement methods, sourcing strategies, inspection requirements and compulsory pre-bid or briefing meetings)

Q5. The student must make and substantiate recommendations for the composition of a Bid Evaluation Committee for a specific commodity The student must check standard bidding documents for completeness against predetermined criteria for a specific commodity The student must evaluate a bid against a specification or terms of reference, relevant legislation, the General Conditions of Contract, Specific Conditions of Contract and other predetermined criteria The student must evaluate a bid in terms of the capacity and capability of a bidder The student must evaluate a counter proposal for acceptability to the Organ of State The student must make a recommendation for award and substantiate this in the format required by a specific Organ of State (Recommendations include, but are not limited to: a comparative schedule of preferential points scored by each bidder, availability of funds, declaration of interests, whether bidders are restricted or not, motivation for passing over a bidder and tax matters)

Q6. The student must make and substantiate recommendations for the composition of a Bid Adjudication Committee based on prescribed guidelines The student must discuss the powers of a Bid Adjudication committee in making decisions with reference to the implications and consequences of the committee's decisions The student must scrutinise recommendations from a Bid Evaluation Committee for fairness, correctness and compliance with predetermined criteria The student must discuss the importance of members declaring own interests with reference to the consequences of neglecting to disclose for the member and the Organ of State The student must analyse the Code of conduct for the Adjudication Committee to determine compliance to meeting procedure The student must make and report recommendations to the relevant authorities (Relevant authorities may include, but are not limited to: The Accounting Officer, National (State) or

Version 1 dated: 2 October 2013 Page No: 4 Module 7 Summative assessment 7.1 Provincial Treasury, Chief Executive Officer, Municipal Councils, Accounting Authorities and the Auditor General)

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