1. Complete the Application Form

PERSONAL INFORMATION

Lead member name

**Note: The applicant name above must be a Malaysian citizen and committed to participate in all activities throughout the whole competition timeline (approximately 8 months) if you are selected as a winner. Change in the lead member of the venture during the competition timeline will subject to disqualification. Age Important: Applicant must be 21 years old and above & please submit a copy of your IC along with this application form.

Date of birth

Gender

Postal mailing address

Email address

Phone Number

Fax Number

Website and/or social media link

Business partner’s 1. 2. names 3. (must be 21 years old and above) British Council Grant choice options Arthur Guinness Fund Both

1 SOCIAL ENTERPRISE DETAILS

Social business name

Ideation or start-up phase Category Semi-established venture

Description of the social agenda addressed (Max 100 words)

Description of your social business idea (Max 150 words)

Customer segments: The target audience of your social business aims to reach and serve. (Max 100 words)

Value propositions: The products and services that create value for your customer segment. (Max 100 words)

Marketing: Communication and sales demands to reach

2 your customer segments to deliver its value proposition. (Max 100 words)

Customer relationships: Types of relationships your social business establishes with a specific customer segment. (Max 100 words)

Key resources: The most important assets required to make your social business work. (Eg: Staff, tools, ICT capabilities) (Max 100 words)

Key partnerships: The network of suppliers and partners that make your social business model work. (Max 100 words)

Cost structure: Describe all costs (items, tools, services) No Cost Purpose Cost Quantity Total incurred to operate your social Descriptio per business model based on the n unit funding received. Please 1 include breakdown cost of each item and quantity required. 2 3 4 5 6 7 8 9

3 10 Total Cost

Timeline: Please provide a 6 month implementation schedule No Main Activity Months (plan) for your social enterprise. 1 2 3 4 5 6 Describe activities of your social 1 enterprise for each month.

Submission details:

1. Complete the application form. 2. Submit the completed application form with a copy of your IC via email to social.enter- [email protected] by Monday, 9th February 2015. (Email Subject: EFG: ‘Your Social Enterprise’, for example: EFG: Biji-Biji Initiative). 3. Only the completed application form is accepted. Incomplete form and any other documents will be disqualified. 4. Submissions received after closing date will not be considered.

(Please read the Regulations, Definitions and Limitations Guidelines below.)

4 REGULATIONS, DEFINITIONS AND LIMITATIONS USED IN COMPETITION*

1. PARTICIPANT’S ELIGIBLITY; We welcome all applicants from the following institutional backgrounds: A. Foundations or NGOs with a clearly-defined social business B. Cooperatives C. Associations/clubs/informal groups D. Private businesses that participate in empowering the community economy through capacity building and technical assistance to enable self-sustaining communities and E. Individuals who are pioneering an individual or community-based form of social enterprise, such as those from the above 4 categories, and already have a concrete idea ready to be implemented.

Important notes on the legal status of the above institutions: 1. NGOs as referred to in clause (A) must fulfil the criteria required of non-governmental organisations in accordance with Malaysian laws and legislations 2. A Foundation and Cooperative as referred to in clauses (A and B) must be legally established in accordance with Malaysian laws and legislations 3. Foundation-owned enterprises as referred to in clause (A) must be run by business entities established by the foundation or through other business entities in which some of the capital from the foundation is invested 4. Private business and business entities as referred to in clause (D) are legal entities (e.g. PT, cooperative, foundation) or any form of business entities that have been re- cognised in Malaysia (such as the civil partnership, firm, business trade) which were established in accordance with Malaysian laws and legislations 5. Associations/clubs/informal groups as referred to in clause (C) are a loose alliance of individual entrepreneurs or micro enterprises, must fulfil the criteria required of them in accordance with Malaysian laws and legislations 6. Individuals as referred to in clause (E) are a subject with legal profession who works as a free, stand alone entrepreneur, and has a direct business without going through a legal entity. However, experts are recommended to be consultants for the institutions mentioned in clauses (A, B, C and D) in completing an application and may continue to assist if the proposed activity manages to get funding. Individuals must be Malaysian citizens and at least 21 years old at the time of application. 7. Representatives from all intended participants (A, B, C and D) must be authorised and legitimate, so it can perform acts that represent and bind the institution in accordance with the Articles of Association or the organisational structure of the institution. Indi- viduals must be a Malaysian citizens and at least 21 years old at the time of application. 8. Winners of the competition from the above mentioned categories of C and D, who do not adhere to the criteria required / must adjust or change the status of the legal entity as a foundation or cooperative, or any other legal entity that is recommended by the British Council within 60 days of being announced a winner. 9. Individual winners as referred to in clause (E), must submit a letter of recommendation and/or reference from the related Head of Regional and/or community organisations to show he or she has conducted training and/or mentoring, and/or cooperated with the local communities who are targets of that individual’s project.

5 Based on the level of maturity and scale of entrepreneurship, for the purposes of the competition we divide the applicants into the following categories:

A. Start-Up Community Based Entrepreneurship  A legitimate enterprise that has been established under the applicable laws but does not have the social experience nor interaction with the market through a product or service, or  An enterprise that has had the social services experience and interaction with the market for less than 3 years as demonstrated by its financial statements or other legal documents and has a maximum income of MYR220,000 per year

B. Semi-Established Community-Based Entrepreneurship : An enterprise that has been legally established under the applicable laws or is in the process of ratification, already has an active social experience and has been providing products or services to the market for more than 3 years as demonstrated by its financial statements or other legal documents, but has a net income of MYR220,000 per year

Note: Established Community-Based Entrepreneurship Important notes for those who already have an established status: An enterprise with an active social experience which also provides products or services to the market with a net income of more than MYR220,000 per year is not eligible to participate in the competition.

1. MECHANISM AND CRITERIA FOR EACH STAGE The competition will be using the following procedures of elimination:

Stage 1: Shortlisting Through the shortlisting process, a maximum of 15 participants will be selected based on completeness of information in accordance with the application form downloaded from the website of British Council Malaysia (www.britishcouncil.my) and the general winner criteria (refer to point 3 below).

Stage 2: Workshop The 15 shortlisted participants will participate in the workshop which will cover the following agenda: 1. Understanding the concept of entrepreneurship by using supporting materials to develop skills in identifying problems and development of ideas related to social entrepreneurship, the study of stakeholders, economics and social audit 2. Understanding of governing enterprise activities 3. Understanding of sustainable enterprise 4. To develop and enhance their social business pitching skills

Stage 3: Presentation and Due Diligence Finally, the selected participants will be pitching their social business plan in front of the jury panel. The selected participants will also be subjected go through due diligence process in the form of field visits to verify the technical application submitted by the participants. Based on the outcomes of the jury panel scoring and due diligence process, 4 participants will be declared as winners of the competition and will receive prizes in the form of grants from either the Arthur Guinness Projects or the British Council.

6 Note: During the application stage applicants should indicate if they have any mitigating circumstance which means they are unable to accept funds from either the Arthur Guinness Projects or the British Council.

2. GENERAL CRITERIA In addition to passing each of the stage criteria (above) all participants are also expected to consider the following general criteria of winners that will be useful to develop ideas and action plans from the beginning.

A. For Start-Up Community-Based Entrepreneurship a. Ideas should lead to solving social problems such as unemployment, poverty, destruction and environmental pollution, uneven development in rural and urban areas, income gap between the rich and the poor, unequally distributed access to information in rural and urban areas, expensive access to appropriate education and health services. We particu- larly welcome applications which focus on women’s issues. b. Ideas would involve greater community members in productive economic activities as well as activities that have the potential to be replicated in other places or communities. c. Ideas must be technically and financially feasible in the proposal, for example, if it involves innovation then only the proposed development of appropriate technologies can be funded, and can be replicated if the idea was proven to be successful. d. Ideas must be feasible in the concept of standard business, for example, when it involves a new product or service then the market feasibility can be analyzed based on the primary and secondary surveys, assessment method of strengths, weaknesses, oppor- tunities and threats (SWOT), etc.

B. Semi-Established Community-Based Entrepreneurship a. Further development of an enterprise will create significant impact on a larger scale com- pared to its previous stage, as stated in clause 3.A.a b. The development would involve a greater number of community members c. The development would provide greater revenues/benefits to the community than the previous stage d. The development would create sustainable social solutions through replication in other places and/or different communities

3. EVALUTION AND JUDGING MECHANISM With the criteria as referred to clause No. 2 and No.3, the evaluation of Stage 1 (shortlisting of all proposals submitted) will be conducted by an internal British Council team with the help of local partners or independent consultants. However, to ensure the confidentiality of a participant’s ideas, the evaluation will only be conducted in the British Council office and/specified location and led by the Project Manager.

Evaluation of Stage 2 and 3 will be conducted by an internal British Council team with the help of local partners or independent consultants.

The final evaluation is to determine the winners of fund activities and for this a jury will be assembled with representatives from different sectors; representatives from the Arthur Guinness Projects, the British Council, external parties who are considered to have the

7 professionalism or the track record relevant to the proposal or activity of social entrepreneurship. Detailed criteria of assessment to be used in the competition will be developed by an internal British Council team.

The jury’s decision is final and cannot be contested by any legal action.

4. VALUE OF FUNDING ACTIVITIES FOR WINNERS The value of funding we provide will depend on the type and scale of activities of each winner. Due to the wide scope of people who will participate in this competition, funding of up to a maximum of RM40,000 per application will be offered. Actual amounts will be determined by the value of technical and financial feasibility based on the applications approved by the jury.

5. ACTIVITY STAGES AND THOSE THAT CAN BE FINANCED We can fund each phase of activity that is technically and financially feasible (up to a maximum limit of RM40,000 for activities over an activity period of 6 months). Funds are not allowed to be used to purchase fixed-assets such as land, homes and cars. Fixed-asset purchases such as computers and telecommunications equipment are allowed as long as it relates directly to the development of social enterprise innovation activities such as internet development in rural areas or development of internet network for schools in remote areas. However, the purchase of personal computers for the purpose of activities will not be our priority, unless the funds required for technical work have been achieved, and excess funding is still available from the approved budget limit.

When a breakthrough innovation in the form of technology is required while conducting social-based business activity, for example the development of a waste recycling technique so that it can be transformed into a product with an added value such as environmentally friendly, we can only fund the development of appropriate technologies that are designed and manufactured locally, involving stakeholders such as academics and researchers from universities. In these cases, we will consider the efficiency of funds, existing technology and the potential for replication post innovation.

Funding for Start-Up stage winners can also include payments for the use of consulting services in any phase of activity. Stages of the activities in this case for example include problem identification, survey, design solutions and implementation of the solutions as well as field trials by the community. Funding may also include the purchase of materials necessary for the development of new technologies that are deemed necessary in solving social problems.

As for the winners from the Semi-Established stage, funding may include payments to consulting services for the marketing, finance or management that is used to develop the commercial side of social enterprise as defined in clause 3.B.

The use of funds for meetings, electricity, internet connection, telephone and office space rental are not considered a priority. It is our intention that funds from the British Council are largely used for technical activities which have strategic impact and create sustainable solutions to social problems.

Funding will not include costs incurred by participants in the process of developing proposals of activities to be submitted to the committee of the British Council for the purpose of this competition.

8 6. COST SHARING OR FUNDING COOPERATION

We will not approve an application of any activity which is being funding from other sources or from our other projects and/or any ongoing projects, or any activity that will receive funding in the future by other parties, such as Local Government, Central Government, local donors and foreign donors obtained from corporates and foundations. This is enforced to avoid any conflict of interest and dualism in the reports. Please keep in mind that for financing the social enterprises, we adopt the standard mechanism of grant procedures, in which the mechanism in terms of reporting line of the use of funds is only directed to one party.

When the maximum amount of funds we can provide is insufficient to cover all activities, participants are expected to be able to anticipate this by sharing the costs of these deficiencies. If this is not possible, the participants are expected to reduce the scale of the proposed activity.

However, if participants have two or more different activities, and one activity has obtained funding from another party while the other activity (not related to the first) has yet to receive funding, it may be submitted to us for funding approval.

7. CONFIDENTIALITY OF IDEAS We guarantee confidentiality at every stage of evaluation in relation to ideas and/or concepts from all participants. Soft copies will be solely owned by the British Council Malaysia and will be destroyed if the ideas and concepts fail to enter the next stage. Provisions of this confidentiality do not include the inclusion of the name, logo or any other data identity, other than the proposed concept or idea, as part of our publicity efforts through the use of electronic media, print and other forms for both local and international scale. We will ask participants to sign a statement related to this matter. The provisions concerning this confidentiality do not apply to ideas and/or concepts of the participants that have been generally available to the public in ways beyond our knowledge or by the regulations where it is a requirement to submit such data.

We reserve the right to open winning concepts and ideas to the general public, report funding activities to donor(s), including dissemination of ideas and concepts on a national and international scale after completion of funding activities. Participants shall ensure that the ideas and/or concepts are solely the intellectual property rights of participants. Participants are held responsible if there are future claims or lawsuits against the originality of ideas or intellectual property rights and/or concepts from the other parties.

8. FUNDING MECHANISM AND ADMINISTRATION FOR WINNERS The disbursement mechanism of grant funds for activities that are approved and win the competition will be regulated in detail at least one (1) month prior to the announcement of winners. The disbursement mechanism will be made flexible in order to help the winner to immediately execute their action plans, with due regard to the standard principles of grant management to enable the British Council Malaysia in managing risks. Thus, it may be decided that the disbursement of grant may happen in stages in line with project milestones.

The British Council will provide templates and require reports for the following areas: 1. Activity 2. Monitoring and evaluation 3. Finance Site visits and co-ordination meetings will also take place.

9. COMMUNICATION DURING ACCEPTANCE OF APPLICATIONS

9 The British Council project team will be available for general consultation to all the participants, to provide a better understanding of the background, motivation and objectives of this competition. Questions will be answered promptly and more information will be made available to the public at the British Council website/Facebook page British Council Malaysia

10. RIGHTS AND RESPONSIBILITIES OF BRITISH COUNCIL AND THE ARTHUR GUINNESS PROJECTS 1. The British Council has the right to disqualify participants, both before and at any time after the announcement of the winner, in the event any one or more of the following oc- curs: a. Participants are family members of staff and/or direct staff of the British Council or Arthur Guinness Projects b. Information submitted by the participants on the application form is inaccurate, incomplete, contains fraudulent and/or false information c. The participant has violated the law and/or is involved in legal issues with third parties d. The participant is in the process of declaring bankruptcy or has been declared in a state of bankruptcy by the authorities e. The participant has an incomplete responsibility with other donor institutions f. It is known that the concept and/or ideas of the participant have violated the copyrights owned by another party g. The participant has been doing other things that are in violation of the provisions of these competition rules or applicable legislation.

In the event of any breach of these rules by any participant, the British Council shall have the right to declare that participant disqualified. Without prejudice to the foregoing, the British Council and the Arthur Guinness Projects shall have the absolute discretion not to award the project funding. The British Council reserves the right, at any time during or after the closing date of the competition to verify the validity of entries and to disqualify any participant who submits an entry that is not in accordance with these rules. Failure of the British Council to enforce any of its rights at any stage does not constitute a waiver of those rights.

2. Except for any liability that cannot be excluded by law, the British Council and the Arthur Guinness Projects (including its officers, employees and agents) exclude all liability (including negligence), for any personal injury; or any loss or damage (including loss of op- portunity); whether direct, indirect, special or consequential, arising in any way out of this competition, including, but not limited to, where arising out of the following: (a) any technical difficulties or equipment malfunction; (b) any theft, unauthorised access or third party interference; (c) any entry or proposal that is late, lost, altered, damaged or misdir- ected (whether or not after their receipt by the British Council) due to any reason beyond the reasonable control of the British Council or the Arthur Guinness Projects; (d) if the competition is cancelled for any reason; (e) any tax liability incurred by a winner or entrant; or (g) use of the funding whatsoever.

Participants are solely responsible for all costs, fees and other expenses related to preparation for documents submission required under this competition as well as any other costs that may arise during the participation in this competition that is not explicitly stated to be borne by the British Council Malaysia.