Administration and Finance Officer

VACANCY ANNOUNCEMENT ADMINISTRATION AND FINANCE OFFICER IUCN Cameroon Country Programme

Overall purpose of the job Under the direct supervision of the Country Director of IUCN Cameroon Programme and maintaining functional reporting relationship with PACO and HQ finance units, the Administration and Financial Officer based in Yaoundé will mainly plan and manage the financial operations of the duty station programme. He/she will have the following responsibilities:

Specific Duties: . Assist the RHF by Providing directions and guidance in improving systems and procedures within the region that will support program delivery in accordance with sound financial controls, standards, policies, laws and regulations; . Assist the Regional Head of finance with the budgeting process (elaboration, submission, review/ adjustment and implementation); . Prepare monthly income and expenditure statements and send to PACO for HQ . Prepare and consolidate the Annual Financial Statements for the entities and country program offices . Maintenance of the ABC list on the KN or any other tool adapted by IUCN . Supervise and Provide support to finance staff of the entities and country program offices . Liaise with PACO in clearing items in the current account; . Organise internal and external audits and ensure that agreed recommendation are followed up . Ensure that required financial information and reporting requirements to PACO, HQ and Donors are complied with and submitted in a timely and satisfactory manner;

Internal Control Environment . Taking into consideration external and internal audit recommendations, maintain an adequate internal control environment by reviewing and improving existing financial and administrative controls to ensure the provision of accurate and timely financial information, safeguarding of assets, and adherence to IUCN policies and compliance with local laws.

Accounting and Reporting . Ensure that the accounting system is kept up to date . Maintain adequate accounting files in line with IUCN requirements and to facilitate the work of auditors. . Complete monthly close-off . Distribute project financial reports each month to the project managers and the RHF . Reconcile current accounts as per HQ instructions . Complete quarterly, midyear and year-end accounts in accordance with instructions issued from HQ.

Treasury Management . Monitor the liquidity situation of the Office and manage the cash and bank accounts . Ensure that cash receipts and disbursement are properly supported . Request via PACO funds from HQ or from donors on a timely basis;

Planning, Budgeting and Forecasting . In conjunction with the RFH and following the instructions sent from HQ, manage the overall financial planning system . Monitor implementation versus plan on a monthly basis . In collaboration with Programme Coordinators, ensure the update of the regional pipeline of projects (ABC list). . Liaise with RHF for allocation of new project numbers ensuring that all relevant documents for new projects are prepared and sent to him/her . Regularly review the financial status of income and expenditure of all projects against the agreed budget. . Ensure at the monthly booking and cross charging of management fees and staff time. . Prepare donor financial reports, invoices and related correspondence. Follow up of overdue invoices . Ensure that the project budgets are in accordance with IUCN financial policies . Provide cost data of the various resource inputs to programme personnel to prepare and update project budgets . Prepare annual calculation and updating of staff time rates

Administration . Establish administrative policies and procedures for the smooth functioning of the offices and projects including the procurement of equipment, supplies and services needed, and other administrative and logistical matters in compliance with IUCN procurement policies and/or donors contracts. . Provides overall supervision in the management of the Administration and General Services Unit . Supervises and evaluates performance of Administration staff . Prepares Administration and General Services budget and monitors spending thereof. . In collaboration with the Country Director insure administration budget follow up.

General . Provide leadership and guidance in all matters pertaining to finance (including taxation and other issues having a Finance or Admin. implication) and give advice and support to all those needing it. . Carry out other duties as may be assigned from time to time.

QUALIFICATION AND EXPERIENCE  University Degree in Accounting, Finance, Business or related field.  Minimum of pertinent five years of previous work experience in the domain preferably with an international organisation  Demonstrated interpersonal and communication skills,  Sound mastery of English and French  Demonstrated computer skills  Knowledge in accounting softwares especially SUN ACCOUNT  Ability to supervise and lead staff, including training and conflict management skills  Demonstrated capacity to work in a multicultural and multi-ethnic setting  Decision-Making and problem solving skills  Understanding of health and safety in the workplace  Time management skills and the ability to prioritize tasks  High degree of initiative and self motivation  Ability to work under pressure and stress

DUTY STATION: The successful candidate will be based in based in Yaoundé (Cameroon).

Application procedure: Interested candidates who meet the selection requirements are requested to send their curriculum vitae, a cover letter in French or English (the letter must specifically address the Selection Criteria/requirements in the order presented above), and the names and contact details of three referees, including one recent employer. Applications should be sent exclusively via e-mail not later than 15 th October 2010 to,

Human Resources IUCN – Regional Office for Central and West Africa E-mail: [email protected]

IUCN is an equal opportunity employer and welcomes applications from qualified women and men