Internal Only Post

HOUSE OF COMMONS JOB DESCRIPTION

SECTION A: JOB DETAILS REFERENCE NUMBER: C10078 CAMPAIGN TYPE: External JOB TITLE: Project Leader (Student) SALARY: £16,774 per annum

ALLOWANCES: None DEPARTMENT: Department of Facilities SECTION: Parliamentary Estates Directorate REPORTS TO: Senior Project Leader NUMBER OF POSTS: 4 HOURS (p/w): Full Time CONTRACT TYPE/DURATION: Fixed Term for 48 weeks ISSUE DATE Wednesday 05 March 2014 CLOSING DATE FOR APPLICATIONS Midday Wednesday 16th April 2014

SECTION B: SCOPE OF THE ROLE JOB PURPOSE This position sits within the Project Delivery Team of the Parliamentary Estates Directorate (PED), which is responsible for the programming, planning and delivery of all maintenance, construction and conservation works across the Parliamentary Estate.

Projects range from £5k through to millions, with on-site works running from 2-3 weeks to any number of years.

As a Project Leader (Student), you will work as part of the Project Delivery Team to ensure the successful delivery of a wide range of projects across the Parliamentary Estate. Under the guidance of a Senior Project Leader, you will be given real responsibility and learn how to apply your own knowledge and skills to live projects in a high-profile environment. KEY INTERNAL RELATIONSHIPS As a Project Leader (Student), you will liaise with internal stakeholdes to ensure that your project satisfies parliamentary requirements and standards. This can include holding progess meetings with other Project Leaders, arranging works programmes with the buildings’ users and discussing planning consents and design standards with the PED Conservation Architects. Project Leaders provide regular updates on each project to senior members of staff so that Members of Parliament and Peers are aware of the works occuring.

Key internal stakeholders include:  Members of Parliament and Peers,  Users of the space affected by your project,

Job Description Template Feb 2011 1  Senior members of staff such as the Gentleman Usher of the Black Rod, the Serjeant at Arms and members of the Management Board for each House,  PED Conservation Architects,  PED Design Authority, Interior Design and Furnishing and other Project Leaders,  Parliament’s Maintenance Department and any term contractors,  PED’s Finance Department, and  Any other members of staff that are affected by your project. KEY EXTERNAL RELATIONSHIPS As a Project Leader (Student), you will be involved in the appointment and subsequent management of the external consultants and contractors that make up each Project Delivery Team.

A Project Team usually consists of a Project Manager, Architect, Quantity Surveyor, CDM-C and other specialist consultants. The Project Leader forms the link between the work on site and each House of Parliament as the client.

Key external stakeholders include:  The consultants that make up the Project Team,  Externally appointed contractors,  Statutory Bodies,  Local Authorities such as Westminster City Council,  The Metropolitan Police, and  English Heritage. MANAGEMENT RESPONSIBILITY None ADDITIONAL INFORMATION REGARDING THE POST Location This student post will be located on the Parliamentary Estate, which offers a large scope of buildings ranging from modern-new builds such as Portcullis House to the 19th century Palace of Westminster.

Full-time The hours of attendance for this post are 34 net per week, exact hours of attendance each day are to be agreed with line management. You may be allowed to work shorter hours during recess at management discretion.

For further information: External candidates should refer to the House of Commons careers website www.houseofcommons-careers.org.uk SECTION C: JOB SPECIFICATION DESCRIPTION OF DUTIES As a Project Leader (Student) you will have duties comparable to a Project Leader (PL), albeit in a junior capacity. You will be given the opportunity to work on live projects, which will test your ability to lead pro-actively and allow you to expand the skills learnt in your studies. You will be able to make a genuine contribution to the success of PED projects.

With support and guidance from PLs, you will be the point of contact for the internal and external stakeholders for each of your projects. This will require you to chair meetings, provide regular updates and ensure that any changes to programme, cost and quality are communicated clearly using the Estates Programme Management (EPM) system. You will ensure that any consultants and contractors fully understand the requirements of the project and of its stakeholders.

You will be required to maintain the rules, ethics and professional practices of both Parliament and of the construction industry. You will ensure that each project is procured and managed in accordance with modern building regulations, Listed Building restrictions, appropriate and relevant codes of practice and specific House of Commons directives.

As a Project Leader (Student), you will be involved in the programming and planning of each project. You will be responsible for writing Business Cases, which are required to achieve financial approval.

You will be involved in the appointment and management of external consultants and contractors. The appointment process involves the production of tender documentation, appraisal of submissions and post-tender interviews. The management process involves holding regular progress meetings to ensure that each project is being delivered to its intended cost, quality and programme requirements and to stakeholder expectations.

Your duties undertaken as a Project Leader (Student) can be used to achieve competencies as part of the Royal Institution of Chartered Surveyors (RICS) Assessment of Professional Competence (APC).

This job description may develop in line with business needs and post holders are expected to carry out other reasonable duties as required.

Job Description Template Feb 2011 3 SECTION D: PERSON SPECIFICATION QUALIFICATIONS Candidates will need to be studying towards a Building/Construction/Technical/Surveying/ Project Management degree

(Please note that students studying an ICT project management course are unlikely to be suitable for this position)

SKILLS AND EXPERIENCE Ap Tes plic t/E ati Intervi xer on ew cis For e m

Self-motivating with a high level of commitment and enthusiasm, with a X X X willingness to learn proactively Demonstrate knowledge and understanding of how planning, prioritising, organising and problem solving activities contribute to the success of a X X project Demonstrate knowledge and understanding of effective oral, written, graphic and presentation skills including the methods and techniques that X X X are appropriate to specific situations Demonstrate effective interpersonal skills and indicate how these can be adapted to communicate with a diverse range of staff, customers and X X stakeholders Provide evidence and understanding of the principles, behaviour and X X dynamics of working as part of a team and as a leader

PROPOSED DATE OF TEST/EXERCISE TBC PROPOSED DATE OF INTERVIEW TBC