Chapter Executive Council

Chapter Executive Council July Meeting Minutes

July 29, 2016

 Welcome (12:00 – 12:05)

 Committee (12:05 – 12:55)

o CEC members introduced themselves and shared their role within the Chapter.

o 2016 – 2017 Committee Goals/Plans

. Dan Neumann, Accountability/CCR – Report due September 30, 2016, final report will include a note from Mr. Hullinger.

. Sarah Pank, Awards – Increase interest in Chapter Scholarship. Develop a good marketing plan.

. Dan Neumann, CGFM – Host AGA CGFM course. The one week training counts toward FM Certification. Will discuss further at Budget review time. Identify low cost, or no cost, CPE opportunities. Increase team involvement. Dan plans to hand off the CGFM Chair to someone else, looking for volunteers.

. Virginia Smith-Milan, Chapter Recognition Points – absent.

. Jackie Freeman, Community Service – Partnering with the Wellness Committee August 13 for Wellness Walk, participants bring a food item to donate to Dalton Food Bank. August 1 – 15 collecting school supplies. August 27 Day of Caring. October cards for soldiers. November and December Angel Tree and Wreaths Across America. February Valentine’s Day cards. March service day for Gleaners Food Bank. May Mutt Strut. More to come on Coats for Kids, Mozell Sanders Thanksgiving support and Children’s Bureau Easter baskets.

 ACTION ITEM: Andrew Tyler asked if the CEC build into budget AGA matching contributions for donations members make? Rick Wilson pointed out there’s a moratorium on asking for money during the Combined Federal Campaign. Alana Evans took for action and will connect with Richard Byrnes, OGC.

. Andrew Tyler, Corporate Sponsorship – Increase revenue from $9500 to $10,000. Increase member engagement at events attended by sponsors. He has photos form PDT for the newsletter/Facebook and a list of potential luncheon speakers he’ll send Rick Wilson.

. Clarence Hill, Early Careers – Collaborate with Membership Committee to recruit new members to attract younger and new employees to Chapter. Continue job shadowing events, to include Early Careers breakfast. Reach out to new hires in the past year.

. Tara Crabtree, Catrina Thompson, Education – Increase attendance at audio conferences, PDC’s are typically well attended. Last year the Chapter CPE records were audited and we made the changes National recommended.

. Daniel Hahn, Facebook – Increase page likes. Post Chapter events and send reminders. He can post anything, to include pictures.

. Brooke Neuerman, Historian – Asked Committee Chairs for history; will send report to Ms Garcia and Mr Hullinger for approval prior to submitting to National.

. Jayme Boruff, Incentive Points Coordinator – Will ask Committee Chairs for sign in sheets to update participation points, will share with Chapter members. Earned luncheon ticket discounts apply to AGA meeting only.

 ACTION ITEM: Should the rules change so earned discounts apply to joint meetings? If approved, Lisa Simmons needs to include the joint meeting discounts in her Meeting Arrangements budget.

. Lisa Simmons, Meeting Arrangements – absent. Mr. Hullinger shared August 11 is Cook Out/Cook In Kick Off Luncheon and September 1 Luncheon speaker is Ms Alaleh Jenkins, ADCFO, OUSD(C).

. Jack Schiller, Membership – Wants 5 minutes at September meeting to share his campaign with luncheon attendees. Will also have a ‘leave behind’ at each table that speaks to membership and upcoming events. Send Jack upcoming events. Send new members a letter. Build his committee.

 ACTION ITEM: Send Jack information on upcoming events, [email protected] .

. Cara Scott, Newsletter – Publish 4 times per year (Chapter commitment to sponsors). Include more correspondence from National. . Rick Wilson, Programs – Contacting speakers, confirmed speaker honorariums are approved. Considering Philanthropy in the 21st Century as a luncheon topic. Researching PDC speakers.

. Mary Jelev, Publicity/Communications - absent

. Katie Buck, Social – Planned events include horseback riding, Conner Prairie Halloween, Christmas at the Zoo, ice skating, Ice Cream Social (partner with Membership), Ziplining (Chapter subsidize cost, budget discussion at next CEC), Symphony on the Prairie August 27.

. Katie Buck, Website – Made updates to the website, if you can’t access or links don’t work notify Katie or Melissa Melton.

 ACTION ITEM: Website currently has CEC board members information, to include email addresses. Concerns with public’s ability to email board members directly. Katie will research alternative options for chapter contacts, perhaps an info@com generic email address.

. Natalie Crowe, Wendy Hahn, Wellness – Increase wellness activities. Partner with ASMC. Wellness Walk August 31. Brown Bag Lunch Speakers. 3rd Quarter Biggest Loser contest with ASMC. 4QTR Susan G Komen Race for the Cure Team. During budget discussion will propose giving a Y membership to the member that attends the most events.

o Mr. Hullinger shared his Program Year Goals

. Increase Chapter Membership

. Maintain Platinum Status

. Expand Community Service opportunities

. Greater event participation

 Announcements (12:55 -1:00)

o Alana Evans, Treasurer – Currently no budget, until the budget is approved all expenditures must be approved via CEC vote prior to using the funds. Only the Treasurer, Alana, or the Secretary, Liz, can send emails for virtual voting. The August CEC meeting will be a budget review discussion.

 VOTE: Request approval for $102 to renew Post Office Box rental. Motion made, seconded and passed.

o Mr. Hullinger – August Kick Off Meeting committees can share their plans for program year. Send information to Rick Wilson.

o Next meeting is August 18 12:00 to 1:00.  Adjourn (1:00)