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MINUTES OF THE WJ SCOTT ELEMENTARY

SCHOOL COUNCIL MEETING

May 13, 2011

The WJ Scott Elementary School Council met in regular session on Friday, May 13, 2011, at 8:37AM for the final meeting of the school year.

The meeting was held in Ms. Haltrecht’s classroom at WJ Scott Elementary, 1752 Hollywood Rd, Atlanta, GA.

School Council Members present: Tracy Queen, Kenita Purnell, Yolanda Tetterton, , Denise Haltrecht, Andrew Francis- Burney, Christi Giddens (LSS), Stephanie Eison, Nadia Smith

School Council Members absent: Rev. Carson, Ruby Harrison, Alexis Smith, Jimmye Hawkins

8 members were present, not representing a quorum since the majority was not parents.

1. Call to Order

Chairperson called the meeting to order at 8:37 AM.

2. Approval of Agenda

Chairperson distributed the agenda posted pursuant to the Open Meetings Act. Moved, seconded, and carried that the school council approve the agenda as presented.

4. Approval of Minutes Secretary Denise Haltrecht distributed the minutes from the March 2, 2011 meeting of the school council. Minutes were read and corrections were made. Moved, seconded, and carried that the corrected school council approve the minutes of the March 3, 2011 meeting.

Georgia School Council Institute© October 2001 5. Presentation to School Council

Report of Principal- (Principal was not in attendance LSS gave Principal’s report) Ms. Giddens welcomed everyone to the meeting and stated that Ms. Hawkins was recovering well from knee surgery. She reported on the Etiquette Luncheon. She stated that we were one of 6 schools selected for this fine dining experience with a chef and a 4 course meal. They were taught etiquette skills that they were able to put into practice when they experienced on the day of the luncheon. Ms. Queen asked where it took place, and Ms. Giddens replied it took place here at the school. “We chose the 3, 4, 5th graders who were eligible to participate” said, Giddens. She continued to state that last week we had our Mother’s Day Shop. Each parent had something go home, this came from one of our volunteers who collects jewelry all year long and she is going to do it again next year. Ms. Giddens added that CBS Better mornings Atlanta will air a segment on it. It will air Wed, May 18 5:25am, 6:25 am and 10 mins before the news is over, as well as we will send the link home to the parents for the CBS website. Ms. Giddens shared that today was field day and we have already gotten our EOY awards assemblies ready and you should have received the information with the dates already. CRCT went off great, hopefully we will have good scores to report back. We had a very event free, calm CRCT and had nothing to report to the state. The students received snacks from the Galloway School and the students were writing thank-you notes to both the Galloway School and Ms. Judy Harrison for the Mother’s Day Shop. Ms. Queen wanted to express that even though we won’t know the scores, we will be able to deal with reality and be able to state that it is a huge accomplishment that that got squared away. Ms. Eison asked when we would get the scores. Ms. Giddens replied that it takes 2 weeks from the date that we dropped them off at the test site, we would know about the level 1 students from 3rd and 5th grades. We are not sure if we will know individuals scores before school lets out but the scores would be in the report cards. Our summer school site is Grove Park Elementary for 2, 3 and 5th graders

Old Business A.Council Membership Compliance Ms. Queen stated we are in compliance for membership we are just not in compliance for this particular meeting regarding attendance. B.YMCA Representative Council member was dropped because of lack of attendance C.Possibility of Electing New Members before Year End Ms.Queen asked for members thoughts on it. Mr. Burney stated that his term was coming to an end and wanted to know the procedure for electing a new teacher member. Ms.Haltrecht looked in the LSC file and explained

Georgia School Council Institute© October 2001 the procedure. Ms. Queen also stated she would not be returning to Scott Elementary and would be attending her home school in Cobb Co. She added that she would look for someone to replace her and would give her letter of resignation in writing. Ms. Giddens added that we would look into it now, but could also look into it in the fall. Ms. Haltrecht stated we should wait to the fall as well during pre-planning as originally planned.

D. Upcoming School Events Ms. Purnell talked about the school calendar that went home with all of the end of the year events that were on it and if they did not get one she had extras.

Motion: Motion: Second: VOTE:

8. New Business

 Field Day Ms. Giddens stated field day was today and that a lot went into planning it. Opening ceremonies were slated to start in 5 minutes. The teachers had donated drinks and the parents had sent in snacks for the event which was taking place on the field at the church. Permission slips went home and were signed for each child. Teachers have stations and each class has rotations and we are hoping for a fun day.  Library Grant- Laura Bush Award Ms. Tigges our school librarian had applied and received the Laura Bush Grant for libraries. She received $5000.00 to get new books to get the library up to standard and have a large number of newer books. Tigges also mentioned there were still 130 books that were overdue and some of the monies would have to go to replace those missing books.

 End of the Year Assemblies and 5th grade Activities Ms Giddens reiterated the EOY assemblies and shared that the 5th grade had special theme days planned.  Local School Council Conference 5/13/11 The meeting is scheduled to end today and Ms. Purnell and Ms. Queen would be in attendance as would Ms. Harrison. The representatives would report upon their return.

With no further business to come before the school council, the meeting was adjourned at 8:59am. Ms. Queen added that it was a pleasure serving as the Chairperson this year and wanted to thank Mr. Burney for his dedicated service on the Council as well. Ms. Haltrecht thanked Ms. Queen for her service as did Ms. Giddens. MOTION: ; SECOND: VOTE:

The next meeting of the WJ Scott Elementary School Council will be held on September 25, 2011 at 10:30 AM in the Parent Center at WJ Scott Elementary School 1752 Hollywood Rd Atlanta, GA

Minutes respectfully submitted by: Denise Haltrecht