Welsh Ehealth Nurses Network (Temporary Title)

Welsh ehealth Nurses Network (temporary title)

Notes of a meeting of the Co-ordinating Committee held 5th January 2005 at the School of Health Science Morriston Campus

Present in Person June Clark (Chair and RCN) Angela Hurley (CPHVA) Bernice Baker (UK eHealth Nurses Network) Robin Mann (Informing Healthcare SIP) Denise Richards (Office of CNO) Rodney Hughes (North Wales) Dave Lloyd (North Wales) Tony Paget (Mid and West Wales) Julie Jenkins (South East Wales)

Present by videoconference Sharon Levy (RCN)

Apologies Ann Owen (CPHVA) Inde Munasinghe (CPHVA) Jan Hesketh (North Wales) Janet Thomas (Mid and West Wales) Karen Toohey (Mid and West Wales)

05/01 Video link with SL was confirmed. There had been no requests for teleconference linkage.

05/02 The notes of the meeting held on Nov 22 2004, having been previously circulate, were taken as read.

05/03 Membership and contact details of Co-ordinating Committee Contact details were revised. It was agreed that the following should be added as members of the Co-ordinating Committee: Sharon Levy to act as deputy for Angela Perrett (RCN) while Angela is off sick. Deborah El-Sayed to act as deputy to Robin Mann (IHCSIP) (Papers only) Alan Thomas (North Wales) Mark Broom (Mid and West Wales) Pauline Tang (South East Wales) (subject to her agreement) Representative of Welsh Nursing and Midwifery Committee ACTION: Revised contact list to be circulated JC to contact and update new members JC to amend contact list DR to identify and approach WNMC representative

It was noted that we still lack representation from RCM and BCS ACTION: SL to contact RCM and BSC BB to provide to JC list of Welsh midwife members of UK eHealth Network

Discussion Issue: Should we identify specialist (eg terminology) as well as geographic leads? ACTION: Defer consideration to next meeting

05/04 Terms of Reference The Terms of Reference as amended by the last meeting were confirmed subject to the following amendment: Section 3.2 final line to read: “ Three representatives from each of the three regions (North, Mid and West, South East) ACTION: Revised Terms of Reference attached to minutes

05/05 Name of Group The decision to ballot via the webpage as promised at the Conference was confirmed. However, the original list of 12 was reduced to a short list of the following: WHEN (Welsh Health E-Nursing) ENWI (enwi = to name in welsh) E-Volve Healthcare Wales e-health Cymru All-Wales eHealth Nursing Group ACTION: JC to contact submitters of names excluded from the shortlist BB to organise ballot on the webpage (closing date = 28 Feb)

05/06 Web site Two papers prepared by BB were noted. Following considerable discussion it was agreed:  To retain the present arrangement using Bournemouth University, but expanded by collaboration of UW Bangor and UW Swansea  To delegate management of the website to a sub-group consisting of BB, TP and AT, who would be required to report to each meeting of the Co-ordinating Committee;  To consider (at a later date) the extent to which the website might be bilingual. ACTION: BB, TP, and AT to develop the website and report back to next meeting; TP and AT to check permission to use UWS and UWB logos and facilities All members to look at website and email comments to BB

05/07 Communication with wider membership It was agreed to establish a closed mailserve which would enable interaction directly among members (ie any nurse who registers with the mailserve). BB agreed to act as Administrator for the first three months. The name of the mailserve will be the name of the group when this has been agreed. ACTION: JC to email to BB list of participants at the November Conference for inclusion BB to identify Welsh members registered with the UK network for inclusion BB to add a registration form for the mailserve to the webpage. BB to establish the Mailserve within the current agreement with Bournemouth University

05/08 Status of the group A paper on charitable status was noted, but it was agreed to defer further consideration to the next meeting. It was, however, recognised as important to establish proper financial arrangements before the end of the financial year, after which the RCN could not hold the money currently available (ie profit from the conference). Two options were considered: a) a simple “club” bank account, or b) to use the facilities of a HEI. After discussion it was agreed to choose the second option. It was also agreed that this necessitated the appointment of an Honorary Treasurer; Dave Lloyd agreed to take this position until 30th June when this could be reviewed alongside the scheduled review of the secretariat services. ACTION: DL to confirm facilities at UW Bangor, and if successful, to arrange transfer of money from RCN Wales; and to report the present financial position to the next meeting of the Co-ordinating Committee

05/06 Activities 2005 It was agreed to focus initially on development of the website and the mailserve, but to explore the possibility of three activities in association with planned meetings of the Co- ordinating Committee as follows: March 8th: Co-ordinating Committee meeting to be held at Morriston; videoconferencing invitation to be extended to all Welsh members and to Scottish group. Marina Copping (for Nursing Standard) to be invited. June (Date TBC) Co-ordinating Committee meeting to be preceded by a video educational package, to include interactive component. Autumn (Date TBC) Co-ordinating Committee to meet at Bangor; activity (eg. workshop, seminar) to be provided for North Wales members, arranged jointly by North Wales group with IHC. ACTION: TP to arrange facilities for meeting on March 8th; TP to explore education packages and management arrangements for June meeting SL to contact Marina Copping and invite to next meeting. SL to contact Scottish group and identify other possible participants RH to discuss with RM possibilities for the Autumn meeting Proposals to be discussed further at March meeting.

05/07: Information exchange and update Single Record Project Board AH, JT, and RM are members of this Project Board, which will meet later this week. Discussion issue: What support can this group give to its members serving on this and other Project Boards? It was agreed to discuss further at the next meeting, when needs would be better understood.

EFMI conference Peter Murray (BCS) had suggested to SL that the new Welsh group might join in some kind of activity with BSC at the next EFMI conference. ACTION: SL to proceed as appropriate

Access to Learning seeking Clinical Informatics Field Testing sites It was agreed that the group was not ready to participate in this activity. Welsh involvement would be managed by IHC ACTION: RM and SL to report to next meeting

ACENDIO Conference, Bled (Slovenia) April 7-9 2005 Further details available from JC or direct from conference organiser: Oud Consultancy and Conference Management Hakfort 621, 1102 LA Amsterdam. Tel: 31 20 409 0368 Fax: 31 20 409 0550 Email: [email protected] Website: www.oudconsultancy.nl Acendio.net JC and RH will be attending

HC2005 RM and BB will attend

SNOMED Anne Casey is seeking help to develop nursing terms associated with assessment tools for inclusion in SNOMED ACTION: For further discussion at next meeting

05/08 Date of Next Meeting Tuesday March 8th at 2pm at School of Health Science Morriston Campus (Teleconference and video requests to Tony Paget tel: 01792 703771)