Stephenson College

STEPHENSON COLLEGE JOB DESCRIPTION

JOB TITLE: Administration Apprentice

GRADE: Apprentice grade

RESPONSIBLE TO: Director of Corporate Services

JOB PURPOSE: To provide a full range of administrative support on rotation between various college departments

KEY TASKS AND RESPONSIBILITIES:

 To provide a full range of administrative support on an agreed rota to support teams around the college, including but not exclusively; CAST, Student Services, Quality, and Sales as directed by the Director of Corporate Services.

 To handle incoming telephone calls, ensuring that actions are taken and messages passed on effectively and in a timely manner

 To manage incoming mail, including e-mails as appropriate, ensuring that priority items are flagged with the individuals concerned

 To photocopy, print and collate a range of documents and materials

 To Receive visitors and ensure they are looked after as appropriate and provide support to College events

 Utilise and access College systems to provide information as required

 To type reports and other documents, as appropriate

 To raise purchase orders and liaise with Finance as appropriate

 To take minutes of meetings, as appropriate

 To liaise with other areas of the College to access services, as required

 Utilise Microsoft Office software (i.e. Outlook, Word, Excel and PowerPoint) to support the teams deployed with

June 2017 General Responsibilities

All employees are expected to:

Work in a manner which supports the College’s core values, quality requirements and continuous improvement ethos.

Undertake their duties in accordance with College policy and procedures, particularly with respect to Human Resources policies and procedures, equality and diversity policies and procedures and the Corporation’s Health and Safety at Work policies and procedures.

Keep abreast of developments in their own area of expertise and undertake professional development opportunities where identified and approved, subject to funding, to ensure continued effective performance in the role

Abide by the Corporation’s policy on the confidentiality of data stored electronically and by other means in line with the Data Protection Act.

Other Reasonable Duties

This Job Description sets out the main duties of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post. This list of duties is not exhaustive and from time to time staff will be asked to undertake any other reasonable tasks in relation to their role.

Safeguarding

The College is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

June 2017