To Receive Full Credit in Chapter Excellence the Instructions Below Must Be Followed

WEEKLY CHAPTER MINUTES Chapter

To receive full credit in Chapter Excellence the instructions below must be followed.

Step 1: Upload Step 2 : Save as Due Date

Upload your report to the Chapter Chapter Minutes YYYY MM DD Within two days of chapter meeting Excellence Criterion on the Phi For example: Sigma Sigma secure website by Chapter Minutes 2015 09 01 going to Chapter Excellence Status > 4.1 Administration > Please note the spaces Objective 1 Criterion 4.

Meeting Date: Meeting Type (formal or informal):

The meeting was called to order at by Archon .

Opening prayer was read by Archon .

escorted the new members into the pyramid

Roll was called (list name of all chapter members, advisors, alumnae, or other guests)  Present:

 Excused Absent:

 Unexcused Absent:

Guest Speakers: (list names and groups/organization and what they talked about with the chapter)

The following members are ineligible to vote at this meeting: (list names and reason here)

Minutes from the meeting were read and approved. List correction(s) if applicable.

Archon read portion of the Fraternity constitution.

Correspondence: (briefly list what was read to chapter, this would include letters, notes and cards from other organizations) www.phisigmasigma.org Revised July 2015 © Phi Sigma Sigma, Inc. 2012

Fraternity Education:

Bursar's Report: (any details of who owes dues or when dues are being collected should also be included). Balance in the Billhighway account is $

OFFICER REPORTS List all chapter executive board officers and a brief summary of their report. If no report given by an officer, list office and state no report.

Archon: (briefly describe report given; include communication with Fraternity volunteers and Headquarters staff).

Vice Archon: (announces all executive council meetings and other information pertinent to her responsibilities).

Scribe: (announces all upcoming reports, and when reports were sent to the Fraternity).

Tribune: (announces any attendance policy updates)

Sister Development Chairman: (briefly describe report given; include Reflections and chapter activities and dates of initiation).

Membership Recruitment Chairman: (briefly describe report; include dates, and whatever is announced at meeting. After membership recruitment, include number bid and quota. Be sure to document wish list discussion and include names being added and/or deleted from the wish list and why).

Member-at-Large: (report on who is on status, seeing standards board, etc. Briefly describe whatever was decided at meeting).

Panhellenic: (briefly describe report given - include any news of expansion on the campus, changes to total or recruitment style, if necessary, or any important information. Mention all panhellenic issues that the chapter will be voting on under new and old business)

House Manager: (briefly describe report given including any information on the chapter house, if applicable). www.phisigmasigma.org Revised July 2015 © Phi Sigma Sigma, Inc. 2012 ADVISOR REPORTS (list all advisors giving reports, and briefly describe each report given. If no report given, write “no report”.) CKA:

Faculty Advisor:

Other:

EXECUTIVE COUNCIL REPORTS (List all committee chairmen giving reports, and briefly describe each report given. If no report given, write “no report”.)

Activities:

Alumnae:

Chapter Excellence:

Fundraising:

Greek Week:

Historian:

Multiculturalism and Diversity:

Parents’ Club:

Parliamentarian:

Philanthropy:

Public Relations:

Recruitment:

Risk Management:

Scholarship/Academic Excellence:

Sportswear/Insignia:

Sunshine/Spirit:

Other:

OLD BUSINESS

(Only list things discussed at past meetings in this category. List briefly each motion presented and if it was passed.) .

NEW BUSINESS (Only things discussed for the first time - list each motion presented and if it passed).

Good and Welfare

escorted new members out of the pyramid

Liebestraum

The meeting adjourned at .

Respectfully submitted,

, Tribune (Tribune's name)