Guest Services Information Form

GUEST SERVICE AND INFORMATION (Information must be received three weeks prior to trip date. 120 Coles Cove Road Weaverville, NC 28787 Please call 10 & 5 days before trip date to finalize numbers.) 828-645-7187 GROUP SIZE # 5 day# Trip Dates Campers & Leaders Group Name ______Camp Staff Camp Manager ______Staff Families (adult) Office Phone ______Cell ______Kids 3-11 E-mail Address ______Kids under 3 Camper Arrival ______Adult Guests Work Crew Arrival ______must arrive 2 hours before 1 st meal or snack Medical Staff &Family RATES – 2011 - 2012 School Season Rates Subtotal STAFF - Please list the names of all staff members for your trip + Work Crew Camp Speaker: TRIP TOTAL Head Leader: Program Director: Prog. Contact info: Work Crew Boss: (email) WC Contact info: (email): Program Tech: Medical Staff: Band or Musician: If someone would like to sell cds or books in the Country Store, please contact Brenda Gibson.

MENUS – Click to view complete NEW menu options. SNACKS – Click to view complete NEW snack options. MEAL SCHEDULE – Indicate day, then click below (on the word “breakfast” etc.) to choose your desired meal and enter meal time. Day Breakfast: time Lunch: time Dinner: time Snack:

Breakfast Lunch Dinner Snack

Breakfast Lunch Dinner Snack Please list any food allergies/restrictions: ______

PAPER PRODUCTS: Will your group be using paper plates etc. Yes: No: If yes, which meals?

LINEN PACKETS: Will your group be using Linen Packets for the Bunk Rooms? Yes: No: (the default is NO) Linen Packets include a fitted sheet, flat sheet, pillow case and towel. See packet for rates. (Staff apt.’s, Dr.’s Chalet and Guest Lodge always include linens.)

STORE & SIPPIN’ PARLOR Type in each day and time that you would like for the store & sippie to be open. Day & Time Day & Time Day & Time Day & Time

Country Store Sippin’ Parlor

ACTIVITIES: For MID-WEEK camps: Windy Gap will provide, on any full afternoon of free time (lunch to dinner), ONE of the following: 1) Ropes Course 2) Horses, or 3 )Climbing Tower & Swing. Ropes Climbing Pool & Day/Date Horses Swing Zipline Blob Slide Course Tower Hot Tub

HOUSING: Please note the *extra numbers indicate the number of mattresses that will fit on the floor. This number is not intended to increase camp size, but to facilitate putting cabins of the same school together. ▲ = wheelchair accessible. = separate entrance.

Mt. Mitchell Bed *extra Spruce Mtn. Bed Sleepy Hollow 10 4 Upstairs Bunkrooms Slidin’ Rock 9 3 Wildcat Gap 14 Hickory Valley 10 3 Roughbark Ridge 14 Flat Rock 9 3 North Fork▲ 12 3 Downstairs Bunkrooms Pigeon Forge▲ 12 3 Craggy Gardens 14 Haw Creek 14 Mt. Pisgah Bed *extra Rattlesnake Den 4 Hominy Valley 12 3 Locust Grove 12 3 Adult Guest Lodge Bed Possum Trot 10 3 Ash 1 Queen Turkey Creek 10 3 King Briar Patch  12 3 Birch 1 or 2 Twins Stump Hollow  12 3 Cedar 1 Queen Fisher Holler  12 4 Dogwood 1 Queen Elm 1 Queen Newfound Gap Bed *extra Fir 1 Queen Paint Fork 11 2 Gum 1 Queen Potato Creek 9 2 Hickory 1 Queen Bee Tree 10 3 Coles Cove 10 2 STAFF HOUSING Bed Sandy Mush  12 1 Blue Ridge Rocky Branch  8 3 Downstairs: Buckeye Branch  10 3 Abbotts Creek▲ 1 1 bedroom: 1 king B suite: 2 bedrooms with shared bath Clingman’s Dome Bed *extra Bald River & Bridal Veil Falls 5 1 king / 2 bunk bed sets Racoon Holler 12 2 Upstairs: Grassy Knob 12 2 Cane Creek 1 1 bedroom: 1 king Reems Creek 10 3 D suite: 2 bedrooms with shared bath Chestnut Flat 10 2 Davidson River & Douglas Falls 5 1 king / 2 bunk bed sets E suite: Beech Glenn 12 2 Etowah River 2 bedrooms with shared bath Pine Burr 12 3 & Emory Gap Falls 5 1 king / 2 bunk bed sets Cedar Bluff  12 2 F suite: Chipmunk Cove  10 2 French Broad River 2 bedrooms with shared bath Ebbs Mill  12 3 & Fern Branch Falls 5 1 king / 2 bunk bed sets

Cedar Mtn. Bed Additional Staff Housing (If using Blue Ridge, please fill it first!) Beds Upstairs Beech Mtn Duplex Elk Creek 12 0 Laurel 4 2 bedrooms: 1 queen/1 bunk bed set & 1 twin Table Rock 12 0 Chestnut 4 2 bedrooms: 1 queen/1 bunk bed set & 1 twin downstairs Sugar Mtn Triplex Cherokee Gap 12 0 Cedar Falls 4 2 bedrooms: 1 queen/1 bunk bed set & 1 twin Panther Creek 12 0 Shooting Creek 4 2 bedrooms: 1 queen/1 bunk bed set & 1 twin Cedar Mtn. 2 bedrooms: 1 queen/1 bunk bed set & 1 twin Fire Creek 8 Max Patch 4 3 bedrooms: 1 king/1 bunk bed set/2 twins Buzzards Roost 8 Chestnut Springs 5 Spruce Mtn. Blackberry Inn 3 2 bedrooms: 1 queen/1 bunk bed set Doctor’s Chalet 5 2 bedrooms: 1 queen/2 bunk bed set

ADDITIONAL INFORMATION: For additional information including the complete Guest Group Planning Packet, building layouts, forms, and driving directions, please visit the Camp Director Information page on the Windy Gap website! “W” Form – at billing on your last day of camp, we will require a list of everyone at your camp. Please feel free to use the “W” Form if it is helpful for you!