Microsoft Dynamics AX
Accounts Receivable Administrator Role Center Reference for Microsoft Dynamics® AX
The Accounts Receivable Administrator is responsible for tasks such as entering sales invoices, processing cash receipts, preparing collection letters, assisting with receivables month-end and year-end closing procedures, and importing bank files for customer payments. Users are assigned to Role Centers based on user profiles, which are sets of default information for a specific role in the organization. Each user is assigned to a user profile, and a Role Center is specified for each profile. Default user profile: ARAdministrator Role Center page name: EPAccountsReceivableRoleCenter
Web parts Role Center pages contain various pieces, or Web parts, that display information. This Role Center includes the following Web parts.
Name Type Displayed by default?
My Links Quick Links Yes
Top Customers by YTD Sales Dynamics Report Server Yes Report (list)
Total Accounts Receivable in Dynamics Report Server Yes the Past Periods Chart Report (chart)
Finance Community Feeds XML Web Part (RSS feed) Yes
My Reports Quick Links Yes
Accounts Receivable Cues Yes Activities
Work list Dynamics Unified Work List Yes Web Part
Microsoft Corporation 1 Microsoft Dynamics AX
Quick links Quick links Web parts display links to forms, reports, list pages, and Web pages, including Enterprise Portal pages. By default, links to Enterprise Portal pages are not displayed in the Microsoft® Windows® client for Microsoft Dynamics AX, unless otherwise noted. You can modify this display setting. For more information, see the Applications and Business Processes Help in Microsoft Dynamics AX. Links to Windows client forms also are not displayed in Enterprise Portal by default. This Role Center includes the following quick links, organized by Web part.
My Links Web part Customers - Links to the Customers form in the Windows client (Accounts receivable > Common Forms > Customer Details) Free text invoice - Links to the Free text invoice form in the Windows client (Accounts receivable > Common Forms > Free Text Invoice Details) Sales orders - Links to the Sales order form in the Windows client (Accounts receivable > Common Forms > Sales Order Details) Payment journal - Links to the payment Journal form in the Windows client (Accounts receivable > Journals > Payments > Payment journal) Invoice - Links to the Invoice Journal form in the Windows client (Accounts receivable > Inquiries > Journals > Invoice) Creation of collection letter - Links to the Creation of collection letter form in the Windows client (Accounts receivable > Periodic > Interest and collection letter > Creation of collection letter) Finance Community - Links to the Microsoft Dynamics Finance Communities Web page
My Reports Web part
Note: Only links to Microsoft SQL Server® Reporting Services (SSRS) reports are displayed on Enterprise Portal Role Centers; links to X++ reports are not displayed by default. Customer account statement (X++) - Links to the Customer - external account statement form in the Windows client (Accounts receivable > Reports > External > Customer account statement) Customer balance list with credit limit (X++) - Links to the Customer balance list with credit limit form in the Windows client (Accounts receivable > Reports > Status > Customer balance list with credit limit) Detailed due day list (X++) - Links to the Detailed due day list form in the Windows client (Accounts receivable > Reports > Status > Detailed due day list)
Microsoft Corporation 2 Microsoft Dynamics AX Order lines not invoiced (X++) - Links to the Order lines not invoiced form in the Windows client (Accounts receivable > Reports > Transactions > Sales order > Order lines not invoiced) Customer aging report (X++) - Links to the Customer aging report form in the Windows client (Accounts receivable > Reports > Status > Customer aging report) Sales in the Past Periods Chart (SSRS) - Links to the Sales in the Past Periods Chart report in the Windows client (Accounts receivable > Reports > Statistics > Invoice > Sales in the Past Periods Chart) or the Sales in the Past Periods Chart report page in Enterprise Portal
Cues Cues Web parts display Cues, which are visual representations of your workload that display an overview of your work items and other tasks that you need to complete. The Cues are saved filtered views of form or list page information. When you click a Cue, the associated form or list page opens and the filtered view is displayed. This Role Center includes the following Cues, which are displayed in the Accounts Receivable Activities Web part. Customers on Hold – Displays the number of customer accounts that are on hold. Cue ID: CustomersOnHold Where the Cue was created: Customers on Hold list page in the Windows client (Accounts receivable > Places > Customers > Customers on Hold) Advanced filter:
Table Field Criteria
Customers Stopped !=No
Contacts Contact ID
Displayed by default? Yes Shipped but not Invoiced Sales Orders – Displays the number of sales orders that have been shipped, but not yet invoiced. Cue ID: ShippedSalesOrder Where the Cue was created: Shipped but not Invoiced Sales Orders list page in the Windows client (Accounts receivable > Places > Sales Orders > Shipped but not Invoiced Sales Orders)
Microsoft Corporation 3 Microsoft Dynamics AX Advanced filter:
Table Field Criteria
Sales orders Return status Canceled, Created
Sales orders Order type Sales order
Sales orders Status Delivered
Customers Customer account
Displayed by default? Yes Customer Invoices Past Due – Displays the number of customer invoices that are overdue and have not yet been paid. Cue ID: ARPastDue Where the Cue was created: Customer Invoices Past Due list page in the Windows client (Accounts receivable > Places > Open Customer Invoices > Customer Invoices Past Due) Advanced filter:
Table Field Criteria
Open customer transactions Due date (lessThanDate(0))
Customers Customer account
Customer transactions Transaction type
Customer transactions Transaction type Sales order
Customer transactions Transaction type Project
Customer transactions Transaction type Customer
Customer transactions Transaction type Interest
Customer transactions Transaction type Collection letter
Customer transactions Transaction type Transfer
Customer transactions Amount currency 0
Displayed by default? Yes
Microsoft Corporation 4 Microsoft Dynamics AX Open Customer Invoices – Displays the number of open customer invoices. Cue ID: OpenCustomerInvoices Where the Cue was created: Open Customer Invoices list page in the Windows client (Accounts receivable > Places > Open Customer Invoices) Advanced filter:
Table Field Criteria
Customers Customer account
Customer transactions Transaction type
Customer transactions Transaction type Sales order
Customer transactions Transaction type Project
Customer transactions Transaction type Customer
Customer transactions Transaction type Interest
Customer transactions Transaction type Collection letter
Customer transactions Transaction type Transfer
Customer transactions Amount currency 0
Displayed by default? Yes Open Sales Orders for Customers on Hold – Displays the number of open sales orders for customers whose accounts are on hold. Cue ID: OpenOrdersCustomersOnHold Where the Cue was created: Open Sales Orders for Customers on Hold list page in the Windows client (Accounts receivable > Places > Sales Orders > Open Sales Orders for Customers on Hold) Advanced filter:
Table Field Criteria
Sales orders Return status Canceled or Created
Sales orders Status Open order
Customers Stopped Invoice .. All
Displayed by default? No
Microsoft Corporation 5 Microsoft Dynamics AX Customers Past Due – Displays the number of customers that have invoices that are overdue. Cue ID: PastDueCustomers Where the Cue was created: Customers Past Due list page in the Windows client (Accounts receivable > Places > Customers > Customers Past Due) Advanced filter:
Table Field Criteria
Customers Customer account
Contacts Contact ID
Customer transactions Invoice
Open customer transactions Record ID
Open customer transactions Due date (lessThanDate(0))
Displayed by default? No Customer Invoices Due Today – Displays the number of customer invoices that are due today. Cue ID: CustomerTransDueToday Where the Cue was created: Customer Invoices Due Today list page in the Windows client (Accounts receivable > Places > Open Customer Invoices > Customer Invoices Due Today) Advanced filter:
Table Field Criteria
Customers Customer account
Contacts Contact ID
Customer transactions Invoice
Open customer transactions Record-ID
Open customer transactions Due date (lessThanDate(0))
Displayed by default? Yes
Work list Work lists display alerts, Workflow work items, and activities that you can act on or need to be notified about. You can use this list to view the status of these items and see when action is required. Microsoft Corporation 6 Microsoft Dynamics AX Reports Dynamics Report Server Report Web parts display SQL Server Reporting Services reports that provide information from the Microsoft Dynamics AX database or from cubes that are set up in SQL Server Analysis Services. Depending on how the information was created, drilldown functionality might be included so that you can view more details about the data. If the information is displayed from a cube, the cube will need to be refreshed before the information in the report or KPI will be refreshed. This Role Center includes the following reports.
Top Customers by YTD Sales report This report displays the total yearly sales by top customers. This information is displayed in the Top Customers by TYD Sales Web part. Type of Reporting Services report: Chart Displayed from a cube? Yes; Receivables Drill-down available? No Displayed by default? Yes Selection criteria: Company (default is the company the user is logged on to) End date (default is the current year, if possible; otherwise, blank) Number of records (default is 5)
Total Accounts Receivable in the Past Periods report This report displays the total accounts receivable in for a specified number of periods. This information is displayed in the Total Accounts Receivable in the Past Periods Chart Web part. Type of Reporting Services report: Chart Displayed from a cube? Yes; Financials Drill-down available? No Displayed by default? Yes
Microsoft Corporation 7 Microsoft Dynamics AX Selection criteria: Company (default is the company the user is logged on to) Year (default is the current year, if possible; otherwise, blank) Period (default is the current period, if possible; otherwise, blank) Number of periods: (default is 12)
Cash Receipt Journal Totals and Transaction Count report This report displays the transaction amount and count by transaction currency for a selected customer payment journal. This information is displayed in the Cash Receipt Journal Totals and Transaction Count Web part. Type of Reporting Services report: Chart Displayed from a cube? No Drill-down available? No Displayed by default? No Selection criteria: Company (default is the company the user is logged on to) Posted (options are yes or no; default is no) Journal number (default is blank) Journal type (hidden parameter; default is ledger journal type = customer payments)
Posted Customer Invoice Totals and Transaction Count report This report displays the total yearly sales by top customers. This information is displayed in the Posted Customer Invoice Totals and Transaction Count Web part. Type of Reporting Services report: Chart Displayed from a cube? No Drill-down available? No Displayed by default? No Selection criteria: Company (default is the company the user is logged on to) Date (default is the current system date) Created by (default is blank)
Microsoft Corporation 8 Microsoft Dynamics AX
Sales in the Past Periods report This report displays the total sales transactions by period for a specified number of periods. This information is displayed in the Sales in the Past Periods Web part. Type of Reporting Services report: Chart Displayed from a cube? Yes; Financials Drill-down available? No Displayed by default? No Selection criteria: Company (default is the company the user is logged on to) Year (default is the current year, if possible; otherwise, blank) Period (default is the current period, if possible; otherwise, blank) Number of periods: (default is 12)
Microsoft Corporation 9 Microsoft Dynamics AX Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your people to make business decisions with greater confidence. Microsoft Dynamics works like and with familiar Microsoft software, automating and streamlining financial, customer relationship and supply chain processes in a way that helps you drive business success.
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