Nepean Girls Hockey Association s2

Nepean Girls Hockey Association

2008-2009 Board Meeting Minutes

DATE: Wednesday, December 10, 2008

TIME: 7:00 p.m.

PLACE: Walter Baker Food Court Boardroom

PRESENT: Ann Scharf, Cathy Devenny, Vicki Marcille, Heather McEwen, Pat Coady, Paul Brennan, Pat Walsh, and Joanne Erbach.

ABSENT: Gordon Powers, Phil Clarke, Judy Ramm, Mary-Lou Zywicki, Alan Marcille, Lynda Rozon, Alex Kincaid and Trish Calof.

1.0 Call to Order

- Meeting called to order at 7:15 p.m. – chaired by Cathy Devenny.

2.0 Previous Minutes

- Motion was made by Pat Coady to approve the minutes of the November 12, 2008 meeting. 2nd – Vicki Marcille Unanimous

3.0 Reports a) Registration – Joanne Erbach

- registration fees for 2009/2010 need to be determined at our January meeting - Town Hall Meeting – if we open “AA” program, this will change registration and it will need to be communicated to all before March registration begins - Team Fee’s – are we going to change to earlier date? A decision needs to be made. - Added one player to the Atom House League - we moved one player from Atom Competitive to House League - Invoices for extra staff will be sent out this week, need to inform managers and coaches that there is a cost of $45.00 at next manager’s meeting - ACTION: Lynda to do analysis/recommendation on registration fee’s for next year - ACTION: Lynda to calculate competitive surcharge, and send invoices to Pat Walsh for review b) Ice – Pat Coady

- Ice is posted to January 4, 2009 - Invoices for November are out - No ice for May for spring competitive try-outs (made a request, but didn’t get it) - Summer contracts have been signed, the hourly rate is $220.00 for July & August, this needs to be accounted for in budget and summer programs - ACTION: Pat Coady to get new ice rates for fall/winter to group and Linda, and also provide number of hours we have used to date c) Program – Gord Powers

i) House League – Vicki Marcille

- looking at improving the house league sort outs - Vicki met with all but 3 coaches to discuss how to improve the process, and a list of suggestions was compiled - Vicki will meet with the convenors and come up with a recommendation to change the process, to make it more efficient with the end result of better balanced teams - a committee of five coaches to meet and put together a year-end evaluation form to be used at next years sort outs

ii) Competitive – Paul Brennan

- Competitive Atom C head coach, Nicole Kelly resigned and she has been replaced with Don Curry.

iii) Development – Phil Clarke

- Phil Clarke was unable to attend today’s meeting so we will review the input from the coaches on the development programs at our January meeting.

iv) Coaching Clinic

- the second coaching clinic with Sue MacGregor will be held on December 17th , from 7:00 – 9:00pm at the Nepean Sportsplex Hall C - this session will focus on practice planning, skill-enhancing drills, and game day preparation - 11 people signed up to attend

v) Summer Skills Camps

- with the increase in summer ice costs we will have to adjust the pricing for all skills camps - looks like costs will increase by approximately 30% - will ask Lynda for analysis on this

vi) Town Hall

- need to set date - need to determine rules around it - need to set agenda items (send any ideas to Pat Walsh) - will be discussed at next Program Meeting d) Equipment – Alex Kincaid (absent)

- all equipment cheques have been deposited - we received money from the Trillium grant to spend on new goalie equipment e) Finance – Lynda Rozon

- Reduction in registration income is due to player withdrawl and refunding of overpayments - Tournament expenses are room rentals for meetings, software and training on software - Have received one cheque for 67’s tickets and more are to come - Ice Invoices – 4 outstanding from prior months, and November ice due December 15th - Equipment cheques have been deposited - 1 NSF cheque still to be collected f) NGHA Tournament

- no report from Kelly Ford - a good mix of outside teams registered g) Miscellaneous

i) Speak Out Sessions - Heather McEwen

- both sessions were well attended - positive feedback on Brent Dick - copies of cards sent to Ann Scharf to update the database - ACTION: Heather to book Brent Dick for next year; November 2009

ii) Publicity – Trish Calof (absent)

- ACTION: Confirm if Trillium announcement is on their website, and provide write up to Mary Lou to post on our website

4.0 Adjournment

- Motion was made by Pat Walsh to adjourn the meeting at 8:45 pm. 2nd – Alan Marcille Unanimous

5.0 Next Meeting

January 21, 2009 7-9pm Variety West Boardroom, WBC