Document: ISO/PC 283/N 21

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Secretariat of ISO/PC 283 Date: 21 August 2013

To the Members of ISO/PC 283 Occupational health and safety management systems – Requirements

Draft "Design Specification" for the development of the ISO OH&S MS standard

Please find attached a copy of the above Design Specification which has been prepared by the PC 283 Secretariat.

A Design Specification is a useful means for a committee to communication principles and general expectations for the development of an International Standard to the experts who will be actually drafting the standard.

This draft Design Specification will need to be considered during the October 2013 meeting of PC 283, and may need to be updated once certain decisions have been made by the PC (e.g. on the establishment of a Working Group; or on the need for, and format of, any supporting guidance material)

We would welcome comments on this draft Design Specification, and would be grateful if they could be submitted by:

4 October 2013

Yours sincerely

Charles Corrie For the BSI Secretariat of ISO/PC 283 [email protected]

1 Design Specification for the development of an ISO standard on OH&S MS

1. Introduction

This Design Specification provides principles and general expectations for the development of the International Standard(s):

ISO ?????: Occupation health and safety management systems - Requirements

Secretariat Note: It is yet to be determined whether supporting application guidelines are needed, or whether they should be produced either as a separate standard/deliverable or be incorporated in the ISO OH&S MS - Requirements standard itself.

It is not a fixed list of specific items or requirements to be considered in the standard. The Design Specification allows ISO/PC 283 to communicate to its members and to the members of ISO/PC 283/WG1 the following:

- The purpose and direction with regard to the strategic intent of the development - Clear boundaries in terms of the purpose and scope of the standard

Once ISO/PC 283 has agreed on its preferred timeframe and development track (to be decided), it WG1 shall seek to maintain its development of the standard to the desired timeframe.

ISO/PC 283 is the owner of this Design Specification and has the authority to review and revise this Design Specification.

2. Strategic intent and purpose

The overall purpose of this International Standard is to provide requirements for occupational health and safety management systems that will:

- Specify what is needed for the development, implementation, maintenance and improvement of an OH&S management system - Enable organizations to control OH&S risks and improve OH&S performance - Enable organizations of any size to integrate an effective OH&S management system with other management systems to achieve OH&S and economic objectives - Take account of the changes in OH&S practices since the last editions of OHSAS 18001, the ILO OSH Guidelines, ANSI Z10, AS/NZ 4801 and GB/T 28001, etc. were published - Reflect changes in the increasingly complex, demanding and dynamic environments in which organizations operate - Ensure the standard is adequate to provide confidence in those organizations meeting the standard’s requirements - Enable organizations to demonstrate conformity to the requirements - Information on guidance may need to be added

3. Target audience

- Decision-makers within organizations of various types and sizes who use standards to improve business processes and accountability - Workers and contractors who may participate in the setting of OH&S policies and practices within an organization - OH&S management system service providers, including national standards bodies and independent certification bodies; consultants responsible for implementing and

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assessing OH&S management systems for organizations; training organizations offering training in implementing OH&S management systems - Governments and regulators - Non-governmental organisations

4. Requirements for the development process

WG1 is required to identify, develop and reach consensus on solutions to meet the strategic purpose and intent stated in section 2, above. The following provisions apply:

- The standard will be generic and relevant to all types and sizes of organizations operating in any sector and accommodate diverse geographical, cultural and social conditions. - The standard will be capable of being applied to the widest possible range of organizations with varying degrees of maturity of their OH&S systems - ISO ????? will apply Annex SL to the ISO/IEC Directives – Procedures Specific to ISO, 4th Edition, 2013 (hereafter referred to as Annex SL) in order to enhance compatibility and alignment with other ISO management system standards - The standard will use simple, consistent language in line with the drafting guidance provided in Annex B of this document - Input documents, comments and other information will be evaluated in relation to the strategic intent of the standard - The standard shall conform to the requirement that: “the text of every document shall be in accordance with the relevant provisions of existing basic documents published by ISO and IEC” (ISO/IEC Directives, Part 2, clause 4.4)

5. Background and guidance on strategic and other key issues

The standardization of OH&S systems began in the early 1990s, with the eventual publication of BS8800 in 1996. An ISO workshop in that year debated whether it was appropriate to develop an international standard and decided the timing was not right.

The OHSAS Project Group was formed in the late 1990s and published OHSAS 18001 in 1999 and OHSAS 18002 in 2000. AS/NZ 4801 was also published in 2000, followed by the publication of the ILO's OSH Guidelines in 2001 and ANSI Z10 in 2003. A revision of 18001 was published in 2007, with the revision of OHSAS 18002 in 2008. Further ISO consultation on developing an international standard took place in 2007, resulting in a second decision to wait.

A new work item proposal was presented to ISO in March 2013, supported by the proliferation of OH&S management systems around the world. The most recent OHSAS Standards and Certificates survey (for 2011 data) demonstrated that 127 countries are now using OH&S management systems, many based on adoption or adaptation of OHSAS 18001. The ISO approval of this project seeks to harmonize these standards and share best practice.

OH&S issues in smaller organizations is a common problem, with a disproportionate number of accidents and incidents occurring in this type of organization. The new generic International Standard will consider guidance given in CEN Guide 17 Guidance for writing standards taking into account micro, small and medium sized enterprises (SMEs) needs, to create a higher level of awareness and facilitate uptake of the future International Standard by SMEs.

ISO/PC 283 has and continues to work closely with other ISO and IEC TCs and liaison partners, to ensure compatibility of standards. In particular ISO/PC 283 will liaise with

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ISO/TC 207/SC1 and ISO/TC 176/SC2 as revisions of ISO 14001 and ISO 9001, respectively, progress. Alignment with other management system standards will also be maintained by using Annex SL to develop this standard and WG1 should draw on the experience of other TCs already applying Annex SL.

6. Liaisons

As the development of ISO ????? progresses, the needs of, and the impact on, other interested parties shall be considered. This may include, but is not limited to, the following liaison relationships:

 The ISO/TMB/TAG 13 – Joint Technical Co-ordination Group for Management System Standards (the JTCG)  ISO/TC 176/SC 2 Quality systems  ISO/TC 207/SC1 Environmental management systems  ISO/PC 259 Outsourcing  ISO/TC 260 Human resources management  ISO/CASCO  ISO/TC 46/SC11 Management of records  ILO  OHSAS Project Group  International Accreditation Forum

Annex A – List of reference documents

The following have been identified as input documents which may determine the development of this International Standard. It is anticipated that further documents may be identified as development progresses.

1) ISO/IEC Directives, Procedures Specific to ISO, Annex SL, 4th edition, 2013 2) OHSAS 18001:2007 Occupational health and safety management systems – requirements; OHSAS 18002 Occupational health and safety management systems – guidelines for the implementation of 18001:2007 3) International Labour Organization: 2001 Guidelines on occupational safety and health management systems (OHS-MS) 4) Argentina: IRAM 3800:1998 - Sistemas de gestión de seguridad y salud ocupacional - Requisitos. ("Occupational health and safety management systems - Requirements") 5) Australia/New Zealand: AS/NZ 4801 Occupational health and safety management systems – Specification with guidance for use; AS/NZS 4804:2001 Occupational Health and Safety Management Systems - General guidelines on principles, systems and supporting techniques 6) Austria: Österreichischer Leitfaden für die Auswahl von Sicherheit- und Gesundheitsmanagementsystemen (OE-SGMS.pdf), issued by the Austrian Ministry of Ecomonics and Labour; The Safety and Health Management System of AUVA, issued by AUVA 7) Belgium: The origin of the regulation regarding occupational health is embedded in the Welfare Law (Welzijnswet 1996). The execution of this law is provided by several Royal Decree’s. The most important, general Decree is the Decree concerning dynamic risk assessment. (K.B. Dynamische Risicobeheersing). 8) Brazil: ABNT NBR 18801:2011 – Sistema de gestão da segurança e saúde no trabalho – Requisitos 9) Canada: CAN/CSA-Z1000-06: Occupational Health and Safety Management. 10) China: GB/T28001-2011 Occupational health and safety management systems – Requirements; GB/T28002-2011

4 ISO/PC 283/N21 Design Specification for the development of an ISO standard on OH&S MS

11) Costa Rica: INTE OHSAS 18001 Sistema de Gestión para la salud y seguridad ocupacional – Requisitos 12) Czech Republic: ČSN OHSAS 18001:2008 Occupational health and safety management systems - Requirements; ČSN OHSAS 18002:2009 Occupational health and safety management systems - Guidelines for the implementation of OHSAS 18001:2007 13) Denmark: DS/OHSAS 18001 14) France: The regulation established by the Labour Code. 15) Germany: Several Laws and Regulations; Law on the performance of occupational safety and health measures to encourage improvements in the safety and health of workers at work (ArbSchG); Hazardous Substances Ordinance (GefStoffV); Ordinance on Industrial Safety and Health (BetrSichV) 16) Ghana: GS 1014:2011- Management Systems : Occupational health and safety management systems - Requirements (OHSAS 18001:2007 IDT) 17) India: Standard IS 18001:2007 18) Iraq: IQ Quide No. 1298 (Occupational health and safety management systems – Requirements (Ref.BS OHSAS 18001:2007)) 19) Ireland: Regulation: Safety & Welfare at Work Act. General Applications Regulations; SR/OHSAS 18001 20) Italy: UNI Guidelines for an Occupational Health and Safety Management System (OHSMS) 21) Netherlands: Safety Checklist Contractor (SCC) scheme (also known as the Safety Certificate Contractor scheme) 22) Norway: Systematic health, environmental and safety activities in enterprises (Internal control regulations) 23) Poland: PN-N-18001:2004 Occupational health and safety management systems - Requirements. 24) Portugal: NP 4397:2008 - "Occupational health and safety management systems. Requirements". 25) Romania: SR OHSAS 18001:2004; SR OHSAS 18002:2009 26) Rwanda: Ministerial order of 17-05-2012 determining modalities of establishing and functioning of occupational health and safety committees. 27) Serbia: SRPS OHSAS 18001:2008, SRPS OHSAS 18002:2009 28) Switzerland: EKAS Guidelines 29) Thailand: TIS 18001-2554 (2001) Occupational health and safety management systems 30) Uganda: Occupational health and safety act 2006, Occupational health and safety regulations; Uganda standard US 534: 2008; Uganda workers compensation act; Constitution of Uganda 31) UK: BS OHSAS 18001 Occupational Health and Safety Management Systems - Requirements, BS OHSAS 18002 Occupational health and safety management systems. Guidelines for the implementation of OHSAS 18001 and BS 18004 Guide to achieving effective occupational health and safety performance; HSE HSG65 32) USA: ANSI Z10 Occupational health and safety management systems; ANSI A10:38 Standard for Construction Safety Management 33) Uruguay: UNIT-OHSAS 18001 34) ISO 31000 Risk management 35) ISO Guide 73 Risk management – vocabulary 36) ISO/IEC Guide 51 Safety aspects — Guidelines for their inclusion in standards 37) Drafts of ISO 9001 (Quality management systems), ISO 14001 (Environmental management systems) and ISO 37500 (Outsourcing) as they become available during development of this standard 38) CEN Guide 17 – Guidance for writing standards taking into account micro, small and medium-sized enterprises (SMEs) needs 39) ISO 30301 Information and documentation – Management systems for records - Requirements

Annex B – Guidance on drafting

5 ISO/PC 283/N21 Design Specification for the development of an ISO standard on OH&S MS

B.1 General

In order to maintain and further improve clarity, terminology and presentation style, and to increase user friendliness of the standard, ISO/PC 283 shall ensure that:  the original intent of the standard is maintained.  the standard is free from cultural bias.  the standard is written in a style that can be understood by all interested parties  the standard is written in a clear style that can be easily translated into other languages without any loss of concepts underlying requirements.  liaison is established with other TCs as required to achieve compatibility, consistency with other management system standards and ISO/CASCO guidelines  consideration is given to the auditability of all requirements. (This should focus on eliminating or reducing ambiguity and enabling joint auditing through alignment with as many other MSS as possible.)  requirements are clearly separated from any explanatory guidance information  the use of cross referencing within the standard enhances ease of use  the standard is written to be unambiguous to give a common understanding that avoids multiple interpretations  consistent use of terminology is maintained avoiding the excessive use of jargon.  terms that cannot be quantified (eg ‘significant’) are avoided  sentences are kept short for ease of reading, but not so short as to be ambiguous

B.2 Translation issues

Text where translation difficulties may occur should be identified by consultation with the various language speakers within the drafting group and where appropriate from language experts outside the drafting group. This may include technical writers, non-quality personnel and ISO/PC 283 members from non-English speaking countries reviewing the text of the draft standard for clarity and translatability.

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