Solicitation Amendment

Solicitation #: 05114 Title: Electrical Supplies, Will-Call Amendment number: 1 Date issued: 7/7/2014

Purpose: The purpose of this amendment is to move the bid due date and time of IFB 05114, Electrical Supplies, Will- Call to 7/17/2014 at 2:00pm as well as revise certain selected sections of IFB, including the price sheets.

1. Section 2.9 Evaluation Part E will be replaced in its entirety with

E. Pricing Evaluation

Bid prices must include all cost components needed for the delivery of the goods and/or services as described in this IFB. Failure to identify all costs in a manner consistent with the instructions in this IFB is sufficient grounds for disqualification.

The proposed pricing levels should reflect the market provided by the contract resulting from this IFB.

Price sheet: Bidders must record their bid pricing in the appropriate cells on the Appendix C: Price Worksheet. Bidders must submit pricing for all required line items, failure to do so may result in disqualification from award.

Pricing Reference: This Solicitation requires the Bidder to submit pricing based on the most recent version of IDW or Trade Service Electrical Supplies Price Directory (ESPD). Pricing will be in the form of a percentage off the IDW or Trade Service Electrical Supplies Price Directory (ESPD) publications. For formal audit purposes and for routine contract management, DES may require the awarded contractor to demonstrate that the price charged to the customer is the IDW and ESPD price at the discount bid by the awarded Contractor.

Category One: Represents the product lines required with specific manufacturers that bidders must bid in order to be considered responsive to the state’s minimum requirements for electrical supplies. All pricing lines must be completed so that Bidders can be evaluated in a uniform way. Failure to complete all product lines may cause the bid to be disqualified and rejected. For evaluation and award purposes, the pricing lines for each product group within the category will be summed to form an overall or blended percentage off value. All product groups’ value will be summed to form an overall or blended percentage off value for the entire category. This value will be subjected to any preference or penalties required by law or the solicitation. The final evaluation value will determine the responsive and responsible Bidder that will be named the Apparent Successful Bidder (ASB) and all other responsive and responsible bidders that are within 10 percent of the ASB. The state intends up to three awards for this category, but may, at the state’s sole discretion, increase the number of awards or partial awards to gain additional will-call coverage. Category Two: Category Two (no points): although a desired product category in the resulting contract, due to the special nature of these items, discounts offered for this section will not be considered during the evaluation process. However, if the successful bidder for Category One offers discounts for Category Two that are consistent with the remainder of their bid, this category will be included in the contract award.

2. The following will be added in Appendix B Special Terms and Conditions Section 1.8

1.8 Detailed Sales Report

At the end each quarter, Contractor(s) shall send to the DES Contracts Administrator, a report of all sales that transpired in the preceding quarter. Each new report shall include all of the earlier sales information. The report will be in Microsoft Excel file format. No column or row will be merged with another column or row as that frustrates sorting functions.

The report shall include this information by column:

1. Line reference number for each Excel line, e.g., 1, 2, 3, etc. 2. Contract Description, e.g., WA-State 05114 Electrical Supplies. 3. WA contract number, e.g., 05114 4. Customer Account. 5. Customer name by agency or political subdivision, e.g., Dept. of Corrections. 6. Customer account name, e.g., Airway Heights Correctional Center. 7. Divisions or subsets if required or requested. 8. Sales groups, e.g., City and County, Parks & Recreation, Public Works Utilities Facilities, etc. 9. Bill Address. 10. Bill City. 11. Bill state. 12. Bill zip code. 13. Ship address. 14. Ship city. 15. Ship state 16. Invoice number. 17. Invoice date 18. Purchase order reference 19. Invoice sequence. 20. Purchase order date received from customer 21. Date of delivery to customer 22. Whether the date of delivery represents full order delivery or a partial delivery. 23. Fastenal Part number 24. Customer part number (if known or available). 25. Part Short Description. 26. Part Long description. 27. Product category. 28. Product subcategories. 29. Control number (if any) 30. Quantity shipped 31. Contract price (each), meaning what’s the current contract price. 32. Unit of measure. 33. Invoice price (each), meaning what was the customer charged which can be lower but not higher. 34. Invoice price (extended).

State of Washington Solicitation 05114 page 2 Electrical Supplies, Will-Call Amendment No. 1 35. Green item (yes or no). 36. Manufacturer. 37. Manufacturer’s brand. 38. Manufacturers model number 39. Manufacturer’s part identification number.

3. The following attachment found in Appendix C is to be submitted as a replacement for The Price Worksheet in its entirety. Failure to submit attachment Appendix C. Price Worksheets may result in bidder disqualification.

05114APP C.doc

All other terms and conditions remain unchanged.

State of Washington Solicitation 05114 page 2 Electrical Supplies, Will-Call Amendment No. 1