Post Title: Fundraising Coordinator

This form should be completed and returned with a CV detailing your employment history by midday Wednesday 28th March. Please ensure you sign the declaration below.

Personal Details

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Other names:

Address:

Post Code:

Tel No (Day) : Tel No (Eve):

Mobile No: Email:

References

Please give the name and addresses of two referees, one of which should be (where possible) your present employer/most recent employer.

Name: Name:

Address: Address:

Post Code: Post Code:

Tel No: Tel No:

Email: Email:

Relationship to you: Relationship to you:

May we contact prior to interview YES/NO May we contact prior to interview YES/NO

Other Information

Are you eligible to work in the UK? □ Yes □ No

Have you obtained entry clearance for the UK (for everyone outside the EEA including non-visa nationals)?

□ Yes □ No

Please state your National Insurance No or Work Permit Status/UK Visa Requirements:

…………………………………………………………………………………………………. Assistance for Interview We are working towards equal opportunities and welcome applications from people with disabilities. The Society guarantees an interview to anyone with a disability whose application meets the minimum criteria for the post.

What do we mean by disability?

To be eligible for a guaranteed interview you must have a disability or long term health condition that puts you at significant disadvantage in either obtaining or keeping jobs. The disability could be physical, sensory or mental and must be expected to last for at least 12 months. You do not have to register as a disabled person to apply under this scheme. Simply complete the declaration below.

To ensure we do not create any barriers in our selection process and to help us implement our equal opportunities policy effectively, please let us know if you would like us to provide any particular assistance for your interview, such as: (Please tick) □ Induction Loop □ Car Parking □ Keyboard for written tests □ Assistance in/out of vehicle □ Wheelchair access □ Accessible toilet facilities □ Sign Language Interpreter (type………………………….) □ Someone with you at interview (speech facilitator) □ Other assistance (please specify)______

If you would like to discuss your needs further with us, please contact us by phone or email.

Declaration I consider myself to have disability as defined above and would like to apply for the post:

Signed: Date:

Further Information:

Please provide any further information you consider relevant to your application including details of any disciplinary action taken against you by an employer, convictions or proceedings pending.

It is likely that your position within the Society will be subject to a Criminal Records Bureau Check and further documentation will follow on this is you are appointed.

Declaration

I declare that the information given in this form and any other accompanying documents is true and correct and I understand that any omissions or false statements on this form or accompanying documents may justify my dismissal from the Society. The information provided by you will be processed in accordance with the Data Protection Act 1998 and may be held in paper files or on a computer system.

Signature: Date: The Encephalitis Society Equal Opportunities

The Society is committed to equal opportunities and the promotion of diversity. To help us ensure that we are achieving our aims we would appreciate completion of this section. The information will be used solely for monitoring purposes and will be treated in confidence. This page will be separated from the rest of your application on receipt and before short listing takes place.

Name: Date of Birth:

Where did you see the advertisement for this position?

Ethnic Group: I would describe myself as (please tick one box)

White Black □White British □Caribbean □White Irish □African □Any other white background □Any other black background

Mixed Other Ethnic Groups □White & Black Caribbean □Chinese □White & Black African □Any other ethnic groups □White & Asian □Any other mixed background

Asian or Asian British Gender □Indian □Female □Male □Pakistani □Bangladeshi □Any other Asian background

Disability (please tick box) Do you consider yourself to have a disability as defined under the Disability Discrimination Act (1995)? □Yes □No

Signed:

The Encephalitis Society Job Description

JobTitle: Fundraising Coordinator

Responsible to: The Operations Manager

Salary, Training and Progression: Salary linked to NJC Scale 5, point 22 - £19,621 pro rata 6% pension contribution

Location: The Encephalitis Resource Centre, 32 Castlegate, Malton YO17 7DT Some working away may be required with this post.

Hours of work 30 hrs

Job Purpose

To be responsible for the coordination and management of all the Society’s fundraising activities (with the exclusion of Grant Funding) building successful relationships with supporters. Formulating and auctioning a fundraising strategy that will increase the Society’s income year on year.

Job Description

General:

Develop a fundraising policy and procedure (comprising all steps from the first contact of the potential fundraiser) and procedures for different streams of funding (e.g tribute gifts, legacy giving etc)

Review and maximise our fundraising information

Maximise the recording of the fundraising events (computer, hardcopy, board); develop a database of all fundraisers (active and retroactive), and manage and keep up-to-date our donor contacts and preference information

Improve communication with fundraisers before and after events (annul mailing shot, update regarding new events), keeping in touch on anniversaries and birthdays etc.

Review and be responsible for our fundraising merchandise

Raise awareness of the charity and its work, at both the local and national level - this may involve giving talks to groups or schools for example, or dealing with the media

Working with all forms of media, producing and improving supporting materials such as posters, web pages, newsletter pages etc in order to promote, market and advertise forthcoming events, as well as recognise and thank fundraisers and donors

Maximise and coordinate Society use of collection boxes Recommend to the Senior Management Team membership of relevant fundraising standard organisations and other bodies, or quality marks in fundraising

Write and send applications and mail-shots, to reach a wide range of potential and current donors

Recruiting, and manage volunteers to fulfil various fundraising functions

Make risk analyses and balance time-cost ratios to focus Society efforts upon the most appropriate fundraising activities with the highest chance of success.

Maximise gift aid on fundraising and donations

Society Members/Supporters Maintain and develop relationships with existing supporters, motivating and facilitating them to maximise the funds they raise

Promote our fundraising activities and new ideas to our members and their networks

Develop Society annual and team challenge events

Engage with and inspire new supporters to raise money

Develop new and imaginative fundraising activities

Organise traditional activities, such as house-to-house collections of donated goods and money

Explore new ways of supporting the fundraisers (the Society taking part at some events, presenting certificates)

Legacies and In Memoriam To review and expand our fundraising activities in relation to Legacies and In Memoriam Giving

Social Media, Online media and Web-based giving Explore, coordinate and maximise the Society’s funds raised via social media, web-based fundraising, online auctions and merchandise sales, etc

Explore and promote new ways of giving (text, virtual gifts) and income streams currently not maximised by the Society such as Ebay, Amazon (clear analysis of their potential is needed first)

Grants With the senior management team, increasing funds by researching and targeting charitable trusts whose criteria match the charity's aims and activities

Corporate Supporters Develop and implement a strategy for individual and corporate supporter recruitment and development

Oversee corporate fundraising, including employee giving, matched giving from employers, payroll giving

Local Community Develop our local business and corporate connections, maximising their giving

Health and Safety:

To ensure Risk Assessments are conducted for all Society fundraising events, that appropriate insurances are in place in connection with our fundraising business and that the Society is compliant with all insurance policy pre-requisites

Other Duties 1. Work with other staff on any other Society projects, events or other work that may be reasonably requested 2. Carry out any other duties associated with the responsibilities of this post 3. Ensure professional development through appropriate training 4. Network with other organisations to further our wider objectives 5. Take reasonable care for your own health and safety and others who may be affected by your work. 6. Adhere to the society’s policies and procedures, paying particular attention to those involving Financial procedures, confidentiality and data protection

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Person Specification Skills: Experience of fundraising in a previous role is essential, so relevant work experience is important, particularly in a related industry. Candidates will also need to demonstrate excellent team- working and customer-service skills. Membership of the Institute of Fundraising is desirable.

KNOWLEDGE, SKILLS & ABILITIES (Person Specification) The skills or knowledge required for this post may have been acquired through work in a paid or unpaid capacity.

Essential Method of assessme nt

Can-do attitude and pleasant disposition  Interview

Good telephone, oral, written and IT communication skills  Application/ Interview

Excellent interpersonal and team working skills, in  Application / particular resilience and sensitivity Interview

Ability to work under pressure, meet deadlines and  Application / financial targets Interview

Problem-solving skills  Application / Interview

A proactive attitude, drive and enthusiasm in project  Application / management Interview

Previous Experience in a Fundraising Role (fundraising  Application qualifications may also be advantageous) in particular creativity, imagination and a proven entrepreneurial flair for fundraising

Self motivated and able to work on own initiative;  Application / Interview

CONFIDENTIALITY: The postholder must maintain the confidentiality of information about people contacting the Group, staff and other Encephalitis Society business. The work is of a confidential nature and information gained must not be communicated to other persons except in the recognised course of duty.

HEALTH AND SAFETY: Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974) to ensure that the agreed procedures are carried out to maintain a safe environment for visitors, volunteers and staff.

The Encephalitis Society operates a non-smoking office and no facilities are provided for smoking.

EQUALITY AND DIVERSITY: The Encephalitis Society has an equality and diversity policy and it is the responsibility of all staff to comply with the policy.

TRAINING The Encephalitis Society encourages personal and professional development.

CRB CHECK The offer of the post is subject to a satisfactory criminal record bureau disclosure at Enhanced Level.

ASYLUM AND IMMIGRATION ACT We will be asking for proof of ID under the Asylum and Immigration legislation. SUPPORTING STATEMENTS Use these sections to explain in detail how you meet the specification for this post. You can use additional paper if you require.

Can-do attitude and pleasant disposition

Good telephone, oral, written and IT communication skills

Excellent interpersonal and team working skills, in particular resilience and sensitivity

Ability to work under pressure, meet deadlines and financial targets

Problem-solving skills

A proactive attitude, drive and enthusiasm in project management Previous Experience in a Fundraising Role (fundraising qualifications may also be advantageous) in particular creativity, imagination and a proven entrepreneurial flair for fundraising

Self-motivated and able to work on own initiative

I declare that the information I have given in this application form is correct.

Signed Date

All application forms should be returned to the address below is a envelope marked ‘Private and Confidential’ and addressed to David Pullen, Operations Manager.

The Encephalitis Resource Centre,32 Castlegate, Malton, North Yorkshire YO17 7DT, UK Administration: +44 (0) 1653 692 583 Email: [email protected] Website: www.encephalitis.info President: Prof. Barbara Wilson OBE Ambassadors: Rebecca Adlington, Mathew Bose and Lee Crowley The Encephalitis Society is the operating name of the Encephalitis Support Group, which is a Charitable Company Limited by Guarantee. Registered Charity No: 1087843. Company, registered in England and Wales No: 4189027. Registered Office, as above.