HR 86 - Consent to Search

HR0313 (08/09)

Health and Human Services Enterprise DSHS MH Hospital and DADS State Supported Living Center Notice of Search Procedures Purpose All of the individuals served at this facility, as well as employees and visitors, have an expectation of a reasonably safe and secure environment while visiting, working, or being treated. The safety and security of this facility are threatened when there is an occurrence of theft, possession of an illegal substance, or other wrongful or illegal activities. Security measures protect clients, visitors, and staff. They also safeguard the reputation of the facility and its future existence, thus promoting our ability to make a meaningful contribution and earn a livelihood.

Employees are urged to be proactive in helping our facility to stay crime-free. The purpose of this record is to document that employees understand: the goal of promoting a safe and secure campus; procedures that will be used to promote safety and security; and their rights and obligations in reporting

Acknowledgement I acknowledge that I have been advised of, and understand the following:  During the course of employment, I may be given access to funds, equipment, and other valuable material belonging to the State of Texas. I understand that I have a lawful obligation to safeguard such resources.  During the course of employment, I may come to have knowledge or reasonable suspicion of wrongful/illegal activities on the state facility campus. I agree to notify the superintendent or the person designated of any wrongful or illegal activities on this campus and to cooperate with them regarding any matter under investigation.

I understand that the following procedures may be used at the state facility:  If reasonable suspicion exists, my supervisors may request to inspect my personal property, including purses, wallets, handbags, shopping bags, brief cases, valuables, personally owned vehicles, and certain state property under my control, including desks, file cabinets, credenzas, or similar items. I may be asked to sign a personal acknowledgement statement giving permission to search.  Unannounced random inspections may be conducted using dogs trained to search for illegal substances, weapons, and explosives. These investigations may result in a local law enforcement agency conducting a search of my personal and state belongings.  I may be directed to stay at the site of an incident and I may be denied permission to leave during the course of this investigation.  My failure to remain at the site of the investigation as directed may result in disciplinary action, including termination.  I may be asked to take a voluntary polygraph examination.

I have received a copy of HHS HR Manual policy relating to Searches of Personal Property and I understand its content. Employee Name (Print) Date Employee ID

Employee Signature Witness