This Is a New Position That Arises from the Restructure of the Organisation

Thank you for expressing interest in the position of Project Officer/Executive Assistant at Advocare.

This is a new position that arises from the restructure of the organisation.

As you will see from this application package we are looking for an inspired, self motivated person with excellent command of English and well developed communication skills, who is passionate about increasing the visibility and productivity of Advocare in line with our Strategic Plan.

The successful applicant will find that we have a small but dedicated team of professionals highly motivated to protect the rights of older people and those with a disability.

Please give me a call, or email me if you have any questions.

Good luck with your application.

Greg Mahney CEO

Phone: 9479 7566 Email: [email protected]

Project Officer/Executive Assistant Page 1 APPLICATION PACK

PROJECT OFFICER/EXECUTIVE ASSISTANT Effective January 2014

Advocare Incorporated

Advocare Incorporated (Advocare) is an independent, community based not for profit organisation that provides advocacy and information to older people who receive government funded aged care services, and to the older people (50+ for Aboriginal clients and 60 + for non Aboriginal) living in the community who are victims or potential victims of elder abuse perpetrated by a person in an informal relationship of trust such as family or friends.

Vision

A community where the rights of people are supported and respected.

Purpose

To provide systemic and individual advocacy to support the rights of older people and people with disabilities.

Key Values

 Honesty and Integrity  Respect  Equity  Proactive  Person Centred

Services Provided by Advocare

 Advocacy  Information and  Education

Funding Categories

Home And Community Care Program (HACC) – Advocacy, information and education for older people and people with disabilities in receipt of Home and Community Care services.

National Aged Care Advocacy Program (NACAP) – Advocacy, information and education for older people in residential aged care facilities, and people in receipt of federally funded community care packages.

Elder Abuse Prevention Program (EAPP) - Advocacy, information and education for older people at risk of, or experiencing abuse.

Project Officer/Executive Assistant Page 2 Strategic Objectives

To grow and extend our services, and our physical and virtual presence We will use IT to help us work more efficiently and effectively We will grow our (physical) presence to expand our services and reach into the community

Our role, purpose and brand is widely understood in the community and sector The community and sector recognise our leadership and when to seek our support

Valuing our people Creating a great place to work by valuing our people

Grow our capacity within the community by working innovatively and developing strategic partnerships Actively identify, pursue and finalise opportunities for strategic partnerships

Working at Advocare

 Staff at Advocare enjoy a wide variety of tasks in the office and in the community, and have the opportunity to travel throughout the state.

 Attendance at conferences and staff development training is encouraged.

 Staff are paid under the Advocare Enterprise Agreement with annual increments.

 Conditions include 4 weeks annual leave, with additional paid leave over the Christmas and New Year break.

 After a qualifying period, employees are entitled to 2 wellness days in addition to their leave entitlements.

 Advocare is able to offer employees the opportunity to salary package, thereby increasing the value of your pay package.

Project Officer/Executive Assistant Page 3 POSITION: PROJECT OFFICER/EXECUTIVE ASSISTANT

SALARY: Level 5 – $54 283 - $56 974

REPORTS TO: Chief Executive Officer

Role Purpose The purpose of the Project Officer/Executive Assistant position is to implement planned projects and perform support functions for the CEO.

This position works to develop new initiatives, and ultimately strives to achieve the vision of the organisation.

The position reports directly to the Chief Executive Officer.

Key Responsibilities

 Apply analytical thinking to current ideas for organisational development  Source and write proposals for funding of projects within specified timeframes  Source grants, and apply for grants to support planned projects  Contribute to planning, implementation and evaluation of the business plan and project development.  Research relevant topics widely and prepare well written, substantiated arguments in report form for the CEO and other stakeholders  Assist with preparation for Board and other meetings  Execute tasks that arise from Board Meetings under the direction of the CEO  Undertake tasks delegated by the CEO as required

In common with all staff, this position:

 Embraces and demonstrates the values of the organisation  Works towards achieving Advocare’s Vision  Keeps accurate, comprehensive records  Contributes to the induction and orientation of all staff  Diligently performs their occupational safety and health responsibilities

 To protect your own health and safety at work;  To avoid adversely affecting the health and safety of any other person through any act or omission at work;

Project Officer/Executive Assistant Page 4  To obey any reasonable instruction that you may be given in relation to health and safety at work;  To ensure that you are not, by the consumption of alcohol or a drug, in such a state as to endanger your own safety at work or the safety of any other person at work;  To use any equipment provided for health and safety purposes; and  To promptly report all accidents to the First Aid Officer.

 Contributes to the newsletter, website and other publications  Contributes to the generation of new ideas and innovation

Key skills, abilities and qualifications

ESSENTIAL  Ability to multitask, and work within a small team environment  Well developed problem solving skills and the ability to innovate  Strong organisational and time management skills  Excellent written and verbal communication skills, including interpersonal skills  Ability to present both project work and education sessions to relevant stakeholders  Possession of or progress towards a relevant tertiary qualification or equivalent experience  A commitment to production of quality documents  Well developed computing skills and technological literacy  Proficient in the use of Microsoft Office programs  Understanding of, and commitment to OSH and equal opportunity principles and practices  C Class driver’s license

DESIRABLE  An understanding and appreciation of issues facing people from cultural and linguistically diverse backgrounds, Aboriginal and Torres Strait Islander people  An understanding of aged care and the needs of older people and the disabled  Experience at grant writing  A commitment to human rights

Project Officer/Executive Assistant Page 5 Preparing your Application

1. Cover letter In your covering letter you should introduce yourself, your skills, your experience and why you feel you would be an ideal candidate for the position.

2. Your CV (Curriculum Vitae) Your CV should focus on information that is relevant to the position you are applying for, and include details of your paid and unpaid work history, education and training (including qualifications), and any professional development you are currently undertaking.

Your CV should highlight your experience and achievements to enable the panel to make an assessment of your suitability for the position.

3. Referees You are asked to nominate two people who are able to confirm your abilities and who can comment on your work experience. At least one referee should be a current or recent direct manager.

Lodging Your Application

Send your letter, complete with your resume and the names and contact details of two referees, by Wednesday 29th January 2014 to:-

Greg Mahney Chief Executive Officer Advocare Inc 1/190 Abernethy Road BELMONT WA 6104

Email [email protected]

Project Officer/Executive Assistant Page 6 APPLICATION TIMELINE

Position Advertised Thursday 16th January 2014

Applications close Wednesday 29th January 2014

Short listing candidates 30th January – 31st January 2014

Interviews 3rd February – 7th February 2014

Offer made to successful candidate 10th February 2014

Proposed commencement date 17th – 24th February 2014

Project Officer/Executive Assistant Page 7 Board of Directors ADVOCARE STRUCTURE

Chief Executive Officer [1.0] (Leadership, Sourcing Funding, Stakeholder Engagement)

Service Delivery Project APEA:WA Accountant Operations Manager Manager Officer/Executive Executive Officer [0.4] [1.0] [1.0] Assistance [0.4] (Admin Advocacy (Backup support HR Education Delivery for education) OSH All reporting [1.0] Compliance Quality Assurance)

Advocates Coordinator, [5.4] Marketing and Community Engagement [1.0] (Marketing, PR and Education Accounts & Administration Coordinator) Admin Officer Assistant Also to do some [0.6] [1.0] education

Project Officer/Executive Assistant Page 8