Meeting of the Town Council

LYDD TOWN COUNCIL Guild Hall 13 High Street Lydd ROMNEY MARSH Kent TN29 9AF MEETING OF THE TOWN COUNCIL

Monday 5th August 2013 at 7pm in the Council Chamber at the Guild Hall

All Councillors are summoned to the above meeting.

AGENDA

PRAYERS - Revd. Lydia Terry will lead the Council in prayers.

1. APOLOGIES FOR ABSENCE

2. RAVENS (enclosure) The meeting will be adjourned to receive a presentation from Sophie Larsmon requesting permission for the Sabotage Theatre Company to perform their new play on the Rype. Following an opportunity for questions and answers and a decision being reached the meeting will be re-convened.

3. MINUTES (enclosure) The minutes of the meeting held on 1st July 2013 to be approved and signed as a true record. Only questions on the accuracy of the minutes are accepted. Councillors are requested to inform the clerk in advance of minor queries.

4. DECLARATIONS OF INTEREST – Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Council’s Code of Conduct and by the Localism Act 2011.

5. TRANSFER OF REAR OF THE GUILDHALL (enclosure)

To resolve that the Transfer documents relating to the rear of The Guildhall are signed/sealed in readiness for completion of the transfer.

6. CORRESPONDENCE (enclosure) To note the list of correspondence received and any later items reported by the clerk.

7. QUESTIONS FROM THE PUBLIC At the Chairman’s discretion, 15 minutes duration in total and 3 minutes per speaker on items during which the meeting will be adjourned. No question (on agenda items only) will be accepted without a notice in writing delivered to the clerk by no later than 5pm on the day of the meeting.

8. COMMITTEES (enclosures) To receive the agreed minutes of the following committee meetings: (A) Planning & Environment on 17th June and 1st July 2013

9. REPORTS FROM COUNCILLORS To receive brief reports from Councillors attending meetings of outside bodies

10. TOWN CLERK’S REPORT (enclosure) To receive and consider the clerk’s progress report on current issues. 11. FINANCIAL MATTERS

A. To authorise the payment of accounts presented at the meeting B. To receive and note the bank reconciliation and note the Members Internal Audit C. To receive and note the budget monitor. 12. CASUAL VACANCIES (enclosures) To report on the casual vacancies that have arisen for three Town Councillors following the resignations from the Council of Christopher Albrow, John Jones and Graham Snell. The Notice of Vacancy has been posted; if within 14 days of the Notice (31st July) no election is demanded (by ten residents), the Town Council will fill the vacancy by co-option as soon as practicable.

13. CO-OPTION PROCEDURE (enclosure) To consider the draft Co-option procedure and resolve if this should be adopted and followed when Casual Vacancies arise.

14. HONORARY FREEMAN SCHEME (enclosure) To consider the draft procedure and consider if this should be adopted by Lydd Town Council.

15. APPOINTMENT OF COUNCILLORS TO VACANT POSITIONS To consider appointing Councillors to Council Committees, working groups, external bodies and organisations that have arisen due to resignations from the Council. Deputy Town Clerk to advise on vacant positions.

16. SHAPING THE FUTURE OF CHILDREN’S CENTRES IN KENT (enclosure) Kent County Council is currently reviewing the way in which Children’s Centres operate and are considering closing 19 Centres around the County. A consultation on the proposals is taking place between 4th July and 4th October. All councillors provided with a questionnaire.

17. BALDWIN ROAD BUS SHELTER Cllr Ms. Dawson to report on the current situation regarding the proposals and matters concerning a replacement shelter. (The meeting may be adjourned to allow Councillor David Baker to speak on the matter if present at the meeting)

18. COASTAL PARKING ISSUES Cllr Hills to report on the current situation regarding parking problems occurring during use of the beach for wind-driven sports.

19. REPRESENTATION ON SHEPWAY’S STANDARDS COMMITTEE (enclosure). To consider the letter received from KALC requesting support from Town and Parish Council’s regarding their representation on Shepway’s Standards Committee. Cllr Hills to report

20. REQUEST FOR THE USE OF THE LYDD TOWN SEAL To consider a request from The Lydd Partnership to incorporate the Town Seal into their logo by putting the words ‘Lydd Partnership Est. 2013’ circled around the seal’s image.

21. REQUEST FOR PERMISSION TO FILM A LYDD TOWN COUNCIL MEETING (enclosure) Request from Susie Govett to film a Lydd Town Council meeting in line with suggestions made by Eric Pickles.

22. LYDD IN BLOOM To request that Councillors return their Lydd in Bloom forms to the Guildhall by 15th August 2013

23. CIVIC ENGAGEMENTS To note the civic engagements at which the Town Council has been represented.

Mrs A. Alexander Town Clerk 31st July 2013

12th August Small Grants Panel 19th August Planning and Environment Committee 2nd September Council and Planning and Environment Committee 16th September Planning and Environment Committee